13.21 Youth Activities, Pre-Collegiate Programs and Camps | University Policies

13.21 Youth Activities, Pre-Collegiate Programs and Camps | University Policies
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13.21 Youth Activities, Pre-Collegiate Programs and Camps
Purpose
As part of its educational mission the University of Northern Iowa is involved with many programs that include youth, including those programs operated by third parties using university facilities.  The university places the highest priority on the protection and safety of youth participating in youth programs, compliance with local, state and federal regulations, Board of Regents policies, and University policies relating to the reporting of child abuse, and following operational guidelines as they relate to youth on campus.
Policy Statement
The University of Northern Iowa is committed to protecting youth who participate in
University Youth Programs
and
Third Party Youth Programs
. All
University Youth Programs
must be authorized and comply with this policy and its related procedures. Any facility use agreement for a
Third Party Youth Program
must include youth protection requirements as deemed appropriate by Risk Management or the Office of University Counsel.
Definitions
Youth - A person who is less than eighteen years old. For the purposes of this Policy, it excludes youth employed, enrolled, or accepted for enrollment at the University of Northern Iowa.
University Youth Program - Any organized event, activity, operation, or endeavor, conducted or sponsored (including programs co-sponsored with a third party) by the university that includes
Youth
participants regardless of location. For the purposes of this Policy, it excludes:
Chapter 13: General Policies
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13.02 Discrimination, Harassment, and Sexual Misconduct
13.03 Equal Opportunity
13.05 Processing Gifts
13.06 Coordination of Fund-raising by UNI Campus Units
13.07 Entertainment of University Guests
13.08 Speakers and Programs On-Campus
13.10 Freedom of Speech and Expression / First Amendment
13.11 Judicial Policies Related to Unrest
13.12 Use of Social Security Numbers
13.13 Research Misconduct
13.14 Export Controls
13.15 Campus Accessibility & Accommodations of Disabilities
13.16 Use and Security of Protected Health Information
13.17 Preparation and Service of Food & Beverage on Campus
13.18 Alcohol and Drugs
13.19 Retaliation and Misconduct Reporting
13.20 Duty to Report Child Abuse
13.21 Youth Activities, Pre-Collegiate Programs and Camps
13.22 Protection of Children in the Workplace
13.23 Mobile Device Encryption
Events or activities where parents, guardians, preK-12 schools, or other entities are expected to be responsible for the care, custody, or control of
Youth
participants.
UNI Office of Admissions’
Campus Visit Program
UNI research projects with youth participating as human subjects. The Institutional Review Board is responsible for these policies and guidelines.
Activities subject to
Policy 13.22 Protection of Children in the Workplace Policy
. This policy compliments and does not replace
Policy 13.22 Protection of Children in the Workplace Policy
University Youth Program Personnel - Anyone working with
Youth
, including faculty, staff, students, volunteers or others who will work with
Youth
, in the course of a
University Youth Program
. This definition does not include individuals who are infrequently invited solely to present during a
University Youth Program,
where the time and interaction between the individual and
Youth
is limited and under the supervision of
University Youth Program Personnel
Third Party Youth Program - A youth program occurring on university property but being operated by an individual, organization or entity external to the university. The university may lease or provide facilities to the third party but is not involved in the sponsorship, operations, supervision or management of the youth program. This includes, but is not limited to, programs operated by:
Any university employee who is operating a program or activity that is outside of the scope of employment or employment contract obligations.
University student organizations.
University Youth Programs
Approval Process
University Youth Programs
are required to be approved by the appropriate Dean(s) or Division Head(s).
University Youth Programs
must be approved at least annually.
Organizers of a
University Youth Program
must make the appropriate Dean(s) or Division Head(s) aware of any university resources being utilized as part of a
University Youth Program
and financial terms should be negotiated if appropriate to allow for the
University Youth Program
to adequately compensate the University for the use of university equipment and facilities.
Registration Process
All approved
University Youth Programs
are required to be registered with the Youth Programs Committee.
University Youth Programs
must register at least annually.
Advertisement
Only approved and registered
University Youth Programs
may be advertised.
Standards of Behavior
University Youth Programs
are required to have written standards of behavior for both
Youth
and
University Youth Program Personnel
University Requirements
University Youth Programs
are required to meet or exceed the requirements outlined in the
procedures
of this policy.
Systems
Information technology solutions utilized by
University Youth Programs
must be pre-approved by UNI Information Technology prior to their use, this includes but is not limited to solutions related to participant registration, data storage and payment.  Payment solutions must also be approved by the Office of Business Operations.
University Youth Program Personnel
Background Checks
Background checks as prescribed by the Youth Programs Committee, must be completed for
University Youth Program
Personnel
in a manner dictated by Human Resource Service
Training
University Youth Program Personnel
must complete youth protection training as outlined by the Youth Programs Committee and must be trained on the written standards of behavior for their program.
Third Party Youth Programs
This policy compliments and does not replace
Policy 8.02 Facilities Use
. Any Documentation of Agreements
generated under
Policy 8.02 Facilities Use
for a
Third Party Youth Program
will include youth protection requirements as deemed appropriate by Risk Management or the Office of University Counsel. Such
requirements
may include insurance, background checks, training, and standards of behavior.
Duty to Report
Suspected child abuse must be reported as outlined in
Policy 13.20 Duty to Report Child Abuse
Clery crimes
must be reported as outlined in
Policy 7.08 Clery Act Compliance
Actual or suspected discrimination or harassment must be reported as outlined in
Policy 13.02 Discrimination, Harassment, and Sexual Misconduct
Accidents and injuries should be reported as outlined in
Policy 7.02 Accident/Injury Reporting
Retaliation is a violation of University policy. The University will not tolerate acts of retaliation against an individual who reports suspected or observed misconduct, or cooperates in an investigation of misconduct. Additional information can be found in
Policy 13.19 Retaliation and Misconduct Reporting
Compliance
Organizers of a
University
Youth Program
are primarily responsible for ensuring that their program is compliant with this and other university policies. Department Heads are expected to provide oversight management of any
University Youth Program
sponsored by their department. Violations of this policy by employees of UNI may result in disciplinary action up to and including termination.
University Youth Programs
not in compliance with this policy may be denied permission to continue at the University of Northern Iowa.
Youth Programs Committee
The Youth Programs Committee shall create, review, and assess procedures related to this policy. The Executive Vice President & Provost shall appoint a chair for this committee. The Youth Programs Committee shall minimally consist of:
Two representatives from Academic Affairs
Representative from Student Life
Representative from Athletics
Representative from Finance and Operations
Questions regarding this policy should be directed to the Youth Programs Committee Chair, the current chair and committee members are listed on the
Youth Programs Committee’s website
Additional Resources:
Procedures for Youth Activities, Pre-collegiate Programs and Camps:
Guidelines for Hiring Minors at the University of Northern Iowa
Policy 4.02 Staff Recruitment and Hiring:
Policy 7.08 Clery Act Compliance:
Policy 8.02 Facilities Use:
Policy 13.20 Duty to Report Child Abuse:
Policy 13.22 Protection of Children in the Workplace:
Policy 13.03 Equal Opportunity and Non-discrimination Statement:
Policy 13.16 Use and Security of Protected Health Information:
University Counsel, approved November 21, 2023
University Council, approved February 12, 2024
President, approved June 14, 2024
Last reviewed and/or updated 6/2024, 12/2013