A&R Student Forms - Columbia College

A&R Student Forms - Columbia College
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Current Students
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Faculty & Staff
Links and info specifically for the Faculty and Staff of Columbia College
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A&R Student Forms
In This Section
A&R Homepage
CalGETC FAQ
Common Course Numbering FAQ
Graduation Information
General Education Pattern FAQ
Important Dates and Deadlines
Register for Classes
Residency Requirements
Student Forms
Order Transcripts
Transfer Credit
Credit for Prior Learning
Admissions and Records Student Forms
Our student forms are transitioning to a new and easier format called Etrieve.  As
we introduce new eforms, we will update the links below which will send you directly
to Etrieve to complete your request.  Once you fill out the form and submit it, the
form is automatically sent where it needs to go!  See tutorial below to access your
history of submitted forms, drafts, and all Etrieve forms.
Etrieve TutoriaL
Etrieve Home Page
IF YOU ARE NO LONGER A CURRENT STUDENT, YOU WILL NOT BE ABLE TO ACCESS ETRIEVE.  PLEASE
EMAIL
ccadmissions@yosemite.edu
AND WE WILL EMAIL YOU A FILLABLE PDF VERSION OF THE FORM TO COMPLETE.
For PDF forms on the list below, please download free Adobe Acrobat Reader to your
computer or use free Adobe Fill & Sign app on your phone to complete the PDF fillable
forms.
A word about fillable PDF documents- You must download and save your document before
filling it out.  If you don't, you will send back a blank document.  You must send
your completed form using your Columbia College email address or it will not be processed.
E signature instructions
How to create an e-signature.
Academic Records/Evaluations
CSU GE/IGETC Certification Request
- Certification
delivered by USPS.
Enrollment Verify
- Columbia College has authorized the National Student Clearinghouse to provide enrollment
verification.
Enrollment Verify (Free)
- If you have not used your two free requests, use this form.  Use the link above
if you have used your two free requests.
Replacement Diploma
Request a replacement of your diploma.
Transcript Request (Free)
- No rush delivery option. Paper transcripts delivered by USPS.
Transcript Request (Free)
- For prior students that can no longer access the one above. No rush delivery option.
Paper transcripts delivered by USPS.
Transcript Request
- Online Process with National Student Clearinghouse
Transfer Work Request
- Request credit from previous accredited colleges that you attended to be added to
your Columbia record.  A&R must have already received your official transcript to
process this request.  If you need help completing this request, please make an appointment
with a counselor 209-588-5109.
Dual Enrollment - High School
Notice: Dual Enrollment registration forms will only be accepted if signed by a high
school official. Unsigned registration forms will only be accepted if emailed from
a high school official's email address giving us permission to process them. Please
visit
Columbia College Dual Enrollment
for more information.
High school registration formed must be returned to
ccdualenrollment@yosemite.edu
.  Please do not fax paperwork.
Dual Enrollment Registration Form
2024-25 Fee Waiver
Only if taking more than 11 units (or 15 units if CCAP).
Fees & Registration
AB 13 VACA Affidavit
- Veterans and dependents use this form to update residency.
AB 540 Non-Residence Tuition Exemption Request
- Apply to have your 'non-California resident' status reviewed. If you have attended
three (3) years  of K-12 in California AND graduated from a California high school,
or, if you have attended three (3) years of K-12 in California AND received a GED,
from a California high school.
Application for Course Audit
- Students must meet the eligibility criteria in college catalog to audit a course.
Course Drop Form
- Use this form to request to drop a course with assistance from A&R.
Course Registration Form
- Use this form when you need to add a class with assistance from A&R. If you can't
log in to Etrieve, you may use this
Course Registration Form
Course Section Change Form
- Use this form when you would like to change sections in the
same
course.
Degree Verify
- Columbia College has authorized the National Student Clearinghouse to provide degree
verification.
Notice to Deny Disclosure of Directory Information
- Use this form to block student directory information from release.
Optional Fee Waiver
- Apply for a refund of the student activity sticker fee. The Student Activity Fee
is used to support student events and activities on campus, such as Cram Night, free
student BBQ's, movie nights and other free activities. It also pays for scholarships,
clubs and sponsorships.  Please use this form if, for religious, political, financial
or moral reasons, you would like to request a waiver of the student representation
fee.
Personal Information Update
- Use this form to make a legal name change, correct a birthdate or social security
number.  You can update your address and personal email yourself in connectColumbia
without a form.
Refund Request
- Request a refund when you have a credit on your student account.
Release of Student Information
- You and the person you are releasing personal and confidential information to must
appear in person to Admissions and Records with photo I.D.
Request for Reinstatement
- Use this form to request to be added back into a class that you dropped.
Residency Status Consideration
- Application for non-California resident status review.
Residency Appeal
- Application to appeal a residency determination submitted via Residency Status Consideration
request.
Student Parent Priority Registration
-Request priority registration if you are a single parent who receives more than
half of your support for your child/children.
Graduation
Students must apply for graduation.
To obtain a degree, you will need an
approved degree plan in Starfish
which can be obtained by meeting with a counselor.
Schedule an appointment
with
your academic counselor
to discuss your eligibility for a degree(s) and/or certificate(s). Click the links
above to schedule an appointment or find your counselor, you can also call the General
Counseling office:
209-588-5109
or Special Programs office
209-588-5130
Check the
Graduation
page for application dates and key deadlines each semester.
Application for an Associate Degree
Application for Certificate of Achievement / Skills Attainment
Application for Certificate of Competency - Please see Admissions and Records
Petitions
Academic Renewal
- Petition to alleviate substandard grades from GPA computation.  See catalog for
requirements.
Course Credit for Prior Learning (CPL)
- Petition to grant credit for work experience, military experience, special training,
etc. In order to receive course credit,
students must prove that they have met the outcomes of the Course Outline of Record.
The best place to start before filling out this form is to reach out to the faculty
that teaches the course so that they can share the course outcomes with you. For general
information, see the
CPL
web
page.
Course Repeat Petition
- Petition to repeat a course that exceeds maximum allowable course enrollments.
Course Substitution/Waiver
- Petition for course substitution or waiver for a degree or certificate. No units
will be given.  If approved, the requirement will be waived.  This form should be
filed prior to taking a course for substitution.  Consult with your counselor.  Approved
substitutions or waivers will be displayed on your degree plan in Starfish.
General Student Petition
- Petition used to request a drop with or without a withdrawal (W), excused withdrawal
(EW), military withdraw (MW), and to request a registration hold expemption .  Note-If
you attended your course AFTER the census date, you cannot have a W grade removed.
Loss of Priority Registration and/or CA College Promise Grant Appeal
- Appeal the loss of priority registration due to matriculation, academic standing,
or unit cap requirements, and/or the loss of Board of Governor's Fee Waiver (BOG).
Pass/No Pass Grading
- Apply for Pass/No Pass grading status for a class.  See catalog for deadlines.
Petitions Appeal
- Appeal the decision that has been made on my student petition.
Prerequisite/Corequisite Challenge Petition
- Petition to enroll in a course when you have not completed the required prerequisite
or corequisite course.  Please allow at least two weeks to process.
Student Complaint Procedures
Student Grade Correction Petition
- Used to dispute an assigned grade.
Time Conflict Petition
- To be used when a student tries to enroll in two classes that coincide in times
(beginning and/or end times) and require work to be made up in either course.  You
must also submit a
Course Registration Form
to be registered with an approved petition.
Probation / Dismissal
Information and forms regarding academic/progress probation, dismissal, and appeals
can be found through the
Columbia College Probation webpage
Instructor Forms
Instructor Grade Correction
- Used to correct a grading error after submitting final grades.
Incomplete Grade Request
-  Allow a student an incomplete grade at the end of the semester.   The instructor
must inform the student they have been given an incomplete grade.  Instructors must
also contact Admissions and Records if a grade needs to be changed/updated before
the expiration date of the request.
Permission to Add After Census
- Request to add a student to a course after census.
Permission to Drop After Census
- Request to drop a student from a course after census.
Request for Reinstatement
- Request a student be reinstated into a course they were previously attending.
In This Section
A&R Homepage
CalGETC FAQ
Common Course Numbering FAQ
Graduation Information
General Education Pattern FAQ
Important Dates and Deadlines
Register for Classes
Residency Requirements
Student Forms
Order Transcripts
Transfer Credit
Credit for Prior Learning