Vaccine Ordering | Vermont Department of Health CLOSE Translations for you Vaccine Ordering Immunization & Health Care Professionals Vermont Child Vaccine Program / Vermont Adult Vaccine Program Vaccine Ordering Vaccine Storage and Handling Respiratory Virus Vaccine Information for Health Care Professionals Immunization Quality Improvement for Providers Perinatal Hepatitis B Vaccine Financing Vaccine Inventory Management System (VIMS) This page is a resource for provider offices enrolled in the Vermont Child Vaccine Program (VCVP) and Vermont Adult Vaccine Program (VAVP) . Providers and the Vermont Department of Health Immunization Program share responsibility for managing vaccines purchased through these programs. To prevent loss and maintain an adequate supply, proper vaccine inventory management is crucial for all enrolled providers. When placing an order, provider office staff must also provide a complete record of state-provided doses, along with reporting any vaccine loss, transfers, and administrations from the previous order period. New Users If you do not have access to the IMR, visit the website and complete a Confidentiality Agreement or call (888) 688-4667. New users should email the Immunization Program to set up a VIMS training call. Accessing VIMS Visit the Immunization Registry Web Page Vaccine Orders and accompanying documentation are submitted by provider offices to the Immunization Program through the Vaccine Inventory Management System (VIMS). VIMS is accessed through the Vermont Immunization Registry (IMR). Once logged into the IMR, find the VIMS link under Programs on the Patient Profile Home page. Visit the Immunization Registry Web Page Resources Below you will find a series of Quick Guides that will help you navigate each section in VIMS as well as a complete User Guide. Complete VIMS User Guide Complete VIMS User Guide Adjusting and Transferring Guides Vaccine Transfer Inventory Requests Adjust Inventory Requests: Return or Waste? Adjust Inventory Requests: Shipping Returns Vaccine Reconciliation Guides Reconcile Inventory Requests: Quick Tips Reconcile Inventory Requests: Taking Stock Reconcile Inventory Requests: Completing the Table Reconcile Inventory Requests: Interpreting Error Messages VIMS Reconciliation Process Tutorial Order Request Guides Order Requests: Nuts and Bolts Order Requests: Defining Terms View History: Tracking Shipments Flu Only Order Requests Flu Only Inventory Reconciliation Ordering Calendars Bi-Monthly Ordering, Feb-Dec, Days 1-15 Bi-Monthly Ordering, Feb-Dec, Days 16-31 Bi-Monthly Ordering, Jan-Nov, Days 1-15 Bi-Monthly Ordering, Jan-Nov, Days 16-31 Monthly Ordering, Days 1-15 Monthly Ordering, Days 16-31 Quarterly Ordering, Feb-Nov, Days 1-15 Quarterly Ordering, Feb-Nov, Days 16-31 Quarterly Ordering, Jan-Oct, Days 1-15 Quarterly Ordering, Jan-Oct, Days 16-31 Quarterly Ordering, Mar-Dec, Days 1-15 Quarterly Ordering, Mar-Dec, Days 16-31 Topics: Immunization February 20, 2024