Student Employment

Student Employment
Student Employment
Learn about jobs on or off campus
Student Jobs @ CBC
The one-stop shop for all of the on-campus Student Employment job postings and the
State Work Study job posting. Visit the website to apply!
Apply for a Job!
Student Employment
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I am
Current Hawk
Student Employment
Eligibility
Student employees must be enrolled and attending classes at CBC.
Student employees can work a maximum of 19 hours per week. If you are working for
more than one department, the combined total hours cannot exceed 19 hours.
Federal and State Work Study student employees must be approved for Work Study and
must also be enrolled in a minimum of six degree-required credits.
Federal Work Study (FWS)
Federal Work Study provides part time jobs for students with a financial need, allowing
them to earn money to help pay their education expenses. In order to be eligible for
Federal Work Study, a student must first file the free Application for Federal Student
Aid at FAFSA.gov or the WASFA application for qualified non-citizen students at readysetgrad.wa.gov
each academic year. This will determine if the student has an unmet financial need.
FWS is one component of the different types of financial aid awards and is governed
by federal regulations. Being awarded work study does not guarantee the student employment;
it is based on the job requirements and the funding available. Once hired, earnings
are paid directly to the student by CBC through semi-monthly paychecks for work performed.
The departments that employ FWS student employees receive up to 75% funding and must
fund as low as 25% from their own budget.
Work Study eligibility is determined by the information provided on the FAFSA or WASFA
application. If Work Study was not requested on the application, students can request
Work Study by simply meeting with a specialist in Hawk Central or by contacting our
Financial Aid office.
Each Work Study award is typically awarded through the Academic Year, beginning September
(Fall quarter) and ending June (Spring quarter).
The dollar amount of the award appears on the student’s financial aid award e-mail
and on the Financial Aid page on the Student Homepage in ctcLink. Work Study is an
earned-aid. The awards are calculated for Fall, Winter and Spring quarter. The amount
shown is the amount the student may earn up to, through semi-monthly paychecks for
each quarter. There is no guarantee of work study eligibility or that the student
will be offered a position. Students may work up to 19 hours per week.
The amount of a work study award may change at any time during the academic year if
the student’s level of enrollment changes, they receive scholarship funds, or other
changes are made to their financial aid awards. The student will be notified by Financial
Aid through e-mail of any changes that are made to their financial aid award and then
it’s the students’ responsibility to notify their supervisor.
State Work Study (SWS)
State Work Study (SWS) is funded by the State Legislature and administered by the
Washington Student Achievement Council (WSAC) through financial aid. These funds are
generally used for
off-campus jobs
related to the student’s major and/or career goals. Like all Work Study programs,
students must apply for financial aid through the Free Application for Federal Student
Aid (FAFSA) or Washington Student Achievement Council (WASFA) and have demonstrated
need.
Employer Information
Employers can contact the Financial Aid Office for information on becoming an approved
employment site at 509-542-5504. Once approved, employers will receive information
from the SWS Coordinator to post positions. A resume will be provided to the employer
for each student applicant that is an academic match to the posted position. Employers
will review, interview and hire student employees and notify the SWS Coordinator of
selected applicant.
Employers are responsible for paying the student’s wages earned and then submitting
timesheet documentation for reimbursement to the Financial Aid Office. To be reimbursed,
employers will submit the SWS timesheet to the SWS Coordinator no later than 10 days
after the end of each calendar month that the student is employed during the academic
year (the SWS program does not reimburse during the summer break). Employers will
be reimbursed a percentage of the student wages. The timesheet template will be sent
to employers once they have hired a SWS student.
Web Resources
Resources for Students
Resources for Employers
The following forms are available to current or potential SWS employers.
SWS Employer Packet (includes the SWS Employer Letter, Contract and Profile, Job Description
and Tax Reporting Information Sheet)
SWS Job Description
For questions or comments about State Work Study, please contact
Financial%20Aid
at 509-542-5504 or ext. 2304.
Student Jobs @ CBC
Student employee positions are posted on a quarterly basis. If you are not currently
a student employee, you will need to re-apply each quarter in order for your application
to continue to be considered.
All applications are completed online,
NO
paper applications are accepted.
To apply for any position you will need to create one profile using your
CBC student email
.
For each position you are applying for, be sure to submit your complete application,
supplemental questions, and attach the required documents. If the applications or
attachments are not complete, your application will not be considered.
Apply for a Job Today!
Hired as a Student Employee: Now What?
When you begin employment, you are acknowledging that you have read and agree to comply
with the conditions listed in the Student Employment Handbook. Among your obligations
are the following:
You are paid only for the work you perform and you are not permitted to work more
than 19 hours per week regardless of the time of year (i.e. quarter breaks, summer
quarter, etc.);
You are responsible for checking your assigned CBC student email daily because all
correspondence regarding your employment as a student employee will be communicated
via your student email. If desired, you can forward your CBC student email account
to your personal email account;
You understand that your employment with CBC is an opportunity to gain career-related
experiences and will take your position seriously;
You are responsible for completing your timesheet in the TLR system by the designated
date and submitting it to your supervisor by 10 am;
You are accountable for maintaining strict confidentiality for any and all potentially
sensitive information you encounter in the course of performing your job;
You are responsible for proper attire as determined at the discretion of the employing
department, including proper decorum (i.e. no cleavage, sagging pants, exposed under
garments, etc.);
It is your responsibility to report to work on time. If you are unable to work due
to illness, emergency or will be late for work, notify your supervisor as early as
possible before the shift begins. Discuss methods of reporting with your supervisor
(i.e. phone call) and potential conflicts should be discussed with your supervisor
in advance. (Continued tardiness and failure to provide adequate prior notice of absences
as determined by the supervisor are considered grounds for termination.);
Provide two weeks’ notice if you decide to resign from your position;
You must keep track of the Federal Work Study earnings and ensure that you do not
exceed your award amount;
Notify your supervisor if your Federal Work Study award changes; and
You will abide by College Policy, including, but not limited to, the Standards of
Conduct policy, Code of Ethics policy, FERPA policy, Acceptable Use of IT Resources
and the College's Prevention of Harassment and Discrimination policy.
Getting Paid
Follow the guidelines below for getting paid as a student employee:
Record your time worked accurately and enter on timesheet by due date by using the
"Time" tile on your Gateway landing page.
If you work for more than one department, carefully chose the correct department when
entering hours.
Timesheets are submitted twice a month and are due in Time & Labor by 10 am on the
due date.
When taking leave, please indicate who the leave is for and include a brief description
in the Remarks section of your timesheet (see examples below):
Example 1: Full Sick Day: Self
“February 18, 2020: 5 hours Sick/Self/Migraine"
Example 2: Full Sick Day: To care for a family member
"March 3, 2020: 5 hours Sick/Son/Flu"
Example 3: Partial Sick Day: Self
"March 24, 2020: 2.50 hours Sick/Self/Medical Appt”
Once you have submitted your timesheet, your supervisor may contact you for a needed
correction. If correction is needed, please log back in and correct as soon as possible
and resubmit.
IMPORTANT:
if you submit your timesheet after the due date, you will be paid on the next check.
The Hiring Process
Student Employment Hiring Process: On-Campus Employment
Student Application
Students can view and apply for on-campus positions on the
Student Jobs @ CBC webpage
. Postings will appear on this page along with instructions for applying, which includes
creating a profile, completing the application and uploading specified documents for
the application to be considered complete. Only complete applications will be evaluated
by the Student Employment Office (SEO) for submission to supervisors who have requested
a student employee.
Please note: Though you only need to create one profile, you will need to submit separate
applications for the different postings you are interested in applying and competing
for at CBC.
Additional note: A CBC student email address is required for completion of the profile,
which is the method of communication used throughout your employment as a student
employee. The student employee should regularly check the assigned CBC student email
account for any and all correspondence regarding their application and the hiring
process. If desired, students can forward emails from their CBC student email account
to personal email accounts if more convenient. Refer to the
Technology Services webpage
for further assistance with CBC email accounts.
The SEO will review the applications. Applications that are complete will be moved
onto the next step. If the position is Work Study specific, those applicants who have
received financial aid fund awards will be moved to the next step of review; or, alternatively,
all applicants will move to next step when the position is not based on subsidized
Work Study.
Interviews and Being Offered the Position
The supervisor will contact the student(s) directly and make arrangements for individual
interviews in the department, program or applicable office. Supervisors are responsible
for conducting interviews that are appropriate and compliant with applicable laws
and College policy, though no specific search committee or other procedural rules
apply. Once the supervisor completes the interview process and decides which applicant
to hire, the supervisor will contact the SEO identifying which student they are interested
in hiring so that a background check can be performed. At this time the SEO will send
a background check form to the student(s). The student will not be offered the position
until the SEO has completed the background check. Once completed, the SEO will email
a suitability decision to the supervisor. In most cases, the supervisor can then make
the offer of employment to the student. If the results of the background check come
back and there are additional questions, the supervisor will be advised.
If the position is accepted by the student, an email will be sent to their CBC student
email from the SEO regarding completion of new hire paperwork and training tutorials
so the student can receive authorization to begin work. Before a student can begin
working, the supervisor is responsible for waiting for notification by the SEO that
the student has completed the hiring forms and has been authorized to begin work.
Hired Applicant - Student Completion of Required New Hire Paperwork, Required Training
and Authorization to Begin Work
The SEO will send the hired student an email notification to their CBC student email
with important information regarding the hiring process. The email will include a
link to Canvas where the newly hired student employee will complete the required tutorials
as well as a link to forms the student employee needs to complete and bring to the
Human Resources Office in the A Building. Student employees are also responsible for
reviewing the Student Employment Handbook and applicable College policies for acknowledgment
of responsibility during the performance of the position in which the student is hired.
Note: If it is determined the student employee was not awarded financial Work Study
monies as part of the financial aid package and it was a requirement of the position,
the student employee will not be cleared to work and will be encouraged to apply for
other non-subsidized Work Study student employment on the CBC campus. Any other misrepresentation
during the application process can also disqualify the applicant for employment for
the particular position or any employment with the College.
Non-Hired Student - Remain in Pool for Review by Supervisors for Consideration of
Other Positions
Students not hired from the pool may be considered for other positions for which they
have applied. Completed applications remain valid in the pool for the duration of
the quarter. Though communication may be limited during this time, students may be
contacted periodically to see if they would like their application to remain in the
pool for consideration, or to provide other updates regarding position status.
Begin Working Schedule Approved by Supervisor
Once the student employee is cleared to begin working, the student may work up to
19 hours per week. Schedules are set by the supervisor and hours provided based on
a number of variables, such as need, funding, financial aid award and others.
Student Employment Hiring Process: Off-Campus Employment
Private Employer Consults with Financial Aid Office for Eligibility Determination
and Completion of Forms.
Private Employer contacts Financial Aid Office (FA) to create/update/renew their State
Work Study (SWS) Contract.
FA provides employer with the SWS Employer Contract Profile, SWS Employer Handbook
and SWS Job Description.
Once forms are returned to FA, the private employer’s organization will be searched
on the
Secretary of State Corporations website
and the
Washington State Department of Revenue website.
FA will contact the SEO once the contract is approved. The SEO staff will release
the applications that meet the requirements for the position the private employer
is seeking.
When referring a student to an employer, FA will send the employer an email message
with the students resume and SWS Referral Form. The employer is responsible for the
interview and hiring process and is responsible to complete the Referral Form and
must return it to FA to complete the placement. FA will provide the employer with
the template timesheet and deadline for submitting timesheets for reimbursement
Timesheets: Employers will submit timesheets to FA no later than 10 days after the
end of each month. Regardless of an employer’s payroll schedule, FA will reimburse
at the end of each month for a maximum 19 reimbursable hours per week up to the student’s
award amount.
Timesheets submitted after the deadline cannot be guaranteed reimbursement.
FA will notify employers when the student is reaching the maximum reimbursement amount
for the quarter. Employers can continue to work their employee but will only get reimbursed
up to the student’s award amount.
FA will track student award amounts and overall SWS budget and coordinate with the
CBC Accounting Services Office on the reimbursement and fund reporting.
Student Responsibilities
Find job positions at
Student Jobs @ CBC
.
Apply for position(s) and ensure you meet requirements and have included all required
documents to be considered for the position(s).
Show up prepared and on time for interview.
If offered the position, complete required training and hiring forms and submit to
the SEO.
Check your CBC student email daily for correspondence regarding employment as a student
employee.
Log hours worked into Time & Labor timely and submit timesheets by their due date.
Student Resources
Student Jobs @ CBC
Time & Labor
Student Employee Handbook
contact
Email:
studentemployment@columbiabasin.edu
Phone:
509-542-4557
or ext. 2557
Address:
2600 N. 20th Ave., Pasco, WA 99301
Office Hours:
Monday to Thursday: 7 am to 4:30 pm
Friday: 7 am to noon
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