Public Records Request | WA Secretary of State
Source: https://www.sos.wa.gov/about-office/public-records-request
Archived: 2026-04-23 17:23
Public Records Request | WA Secretary of State
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Public Records Request
OSOS Home
About The Office
Public Records Request
The
Public Records Act
(PRA) requires us to make identifiable public records available for inspection and provide records upon request. The Washington Secretary of State has adopted rules,
Chapter 434-12A WAC
, to implement the requirements of the statute.
To speed up your request
Many of the public records requests we receive are for other agencies.
The Secretary of State does not hold all records for all agencies.
Each state and local agency
has a public records officer to serve as a point of contact for requesting public records. A simple online search may get you to the right agency, and speed up your request.
How to get the records you want
The Public Records Act (PRA) specifically states a request must be for an identifiable record that an agency employee could reasonably identify based on the description of the request. A request for all or substantially all records retained by an agency is not a valid request for identifiable records.
Describing the types of records sought, the subject matter, the names of individuals or locations, when the records may have been created, or any other relevant time period will help us locate the records. If a request is too vague, we may request clarification, which can cause delays.
A public record is any state or local record relating to the conduct of government or the performance of a governmental function. Recorded information includes:
Paper records
Electronic Records
Emails
Pictures
Recordings, etc.
Records that are not disclosed
The Public Records Act contains a list of records that do not have to be shared with the public. There are also additional exemptions and disclosure restrictions in other state and federal statutes. If we withhold records or black out portions (redact), we will include a description of the record withheld, the relied upon
exemption
, and an explanation of how the exemption applies.
Request a Record
The Secretary of State's
Online Public Records Request Portal
allows you to make a request, keep in touch with staff, and receive your documents through one, convenient site.
Other ways to make a request:
Email:
Email:
[email protected]
NOTE: Please be specific about the record(s) you are requesting (title of record, type of record, date range).
Mail:
Public Records Officer
Washington Secretary of State
PO Box 40224
Olympia WA 98504-0224
NOTE: Please be specific about the records you are requesting (title of record, type of record, date range).
Phone or Fax
Phone: (360) 704-5220
Fax: (360) 704-7834
Public Records Index
We maintain a records index
required
by RCW 42.56.070(5) that is available upon request. For other records, state agency records retention schedules provide a master list of the types of records we create and receive, their retention period, and disposition. For more information, view the
Washington State General Records Retention Schedule
.
In addition, many public records are available on our website and can be accessed by selecting a link below:
Elections
– search for voter registration, ballots delivered and returned, candidates, initiatives and referenda, election results (county and statewide), county elections offices, and elections-related data and research.
Corporations and Charities
– search for a business, corporation, charity, or non-profit agency.
Archives
– search for documents preserved for research or historical purposes.
Fees
The Secretary of State's reserves the right to charge for records in accordance with
WAC 434-12A-100
.
Contact Information
Public Records Office
PO Box 40224
Olympia, WA 98504-0224
Phone: (360) 704-5220
Fax: (360) 704-7834
Email:
[email protected]
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Start a Domestic (WA) Limited Liability Partnership (LLP) Online
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Start a Domestic (WA) Nonprofit Professional Service Corporation Online
Start a Domestic (WA) Professional Limited Liability Corporation (PLLC) Online
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Skip to main content
Public Records Request
OSOS Home
About The Office
Public Records Request
The
Public Records Act
(PRA) requires us to make identifiable public records available for inspection and provide records upon request. The Washington Secretary of State has adopted rules,
Chapter 434-12A WAC
, to implement the requirements of the statute.
To speed up your request
Many of the public records requests we receive are for other agencies.
The Secretary of State does not hold all records for all agencies.
Each state and local agency
has a public records officer to serve as a point of contact for requesting public records. A simple online search may get you to the right agency, and speed up your request.
How to get the records you want
The Public Records Act (PRA) specifically states a request must be for an identifiable record that an agency employee could reasonably identify based on the description of the request. A request for all or substantially all records retained by an agency is not a valid request for identifiable records.
Describing the types of records sought, the subject matter, the names of individuals or locations, when the records may have been created, or any other relevant time period will help us locate the records. If a request is too vague, we may request clarification, which can cause delays.
A public record is any state or local record relating to the conduct of government or the performance of a governmental function. Recorded information includes:
Paper records
Electronic Records
Emails
Pictures
Recordings, etc.
Records that are not disclosed
The Public Records Act contains a list of records that do not have to be shared with the public. There are also additional exemptions and disclosure restrictions in other state and federal statutes. If we withhold records or black out portions (redact), we will include a description of the record withheld, the relied upon
exemption
, and an explanation of how the exemption applies.
Request a Record
The Secretary of State's
Online Public Records Request Portal
allows you to make a request, keep in touch with staff, and receive your documents through one, convenient site.
Other ways to make a request:
Email:
Email:
[email protected]
NOTE: Please be specific about the record(s) you are requesting (title of record, type of record, date range).
Mail:
Public Records Officer
Washington Secretary of State
PO Box 40224
Olympia WA 98504-0224
NOTE: Please be specific about the records you are requesting (title of record, type of record, date range).
Phone or Fax
Phone: (360) 704-5220
Fax: (360) 704-7834
Public Records Index
We maintain a records index
required
by RCW 42.56.070(5) that is available upon request. For other records, state agency records retention schedules provide a master list of the types of records we create and receive, their retention period, and disposition. For more information, view the
Washington State General Records Retention Schedule
.
In addition, many public records are available on our website and can be accessed by selecting a link below:
Elections
– search for voter registration, ballots delivered and returned, candidates, initiatives and referenda, election results (county and statewide), county elections offices, and elections-related data and research.
Corporations and Charities
– search for a business, corporation, charity, or non-profit agency.
Archives
– search for documents preserved for research or historical purposes.
Fees
The Secretary of State's reserves the right to charge for records in accordance with
WAC 434-12A-100
.
Contact Information
Public Records Office
PO Box 40224
Olympia, WA 98504-0224
Phone: (360) 704-5220
Fax: (360) 704-7834
Email:
[email protected]
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Glossary of Terms
What addresses to use when filing?
What are Washington State Business Structures?
Governors/Officers/Directors/Members/Managers
FAQ - Trademarks
FAQ - How do I get copies
Fee Schedule / Expedited Service
Glossary of Terms
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CCFS
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Voters with Disabilities
Voting in Assisted Living Facilities
Felony Convictions and Voting Rights
Voters Away at College
New Washington Resident
Seasonal Resident - Snowbird
Residency Requirements
Voter Registration
Online Voter Registration
Print a Voter Registration Form
Requesting Voter Registration Forms By Mail
Automatic Voter Registration (AVR)
County Elections Offices
Drop Box and Voting Center Locations
3 Ways to Register to Vote
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Presidential Primary FAQ
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2021 Voters' Pamphlet Audio
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Voters
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Voter Registration Database
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General Election Turnout
Redistricting & Census Information
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