Local Government Records Retention Schedule Overhaul Project - Local Government Records Services - Nevada State Library, Archive
Source: https://nsla.nv.gov/local_government_records_services
Archived: 2026-04-23 17:24
Local Government Records Retention Schedule Overhaul Project - Local Government Records Services - Nevada State Library, Archives and Public Records at Nevada State Library and Archives
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Local Government Records Services: Local Government Records Retention Schedule Overhaul Project
Local Government Records Retention Schedule Overhaul Project
About Local Government Records
Local Records Retention Schedule
Proposing Records Retention Schedule Updates
Local Government Records Management Program Manual
Resources
Local Government Records Retention Schedule Overhaul Project
Phase 2 Draft Records Retention Schedule and Crosswalk
The Nevada State Library, Archives and Public Records (NSLAPR)-State Records Program (SRP) released the Phase 2 draft of the updated Local Government Records Retention Schedule on October 1, 2025, along with its accompanying crosswalk, and was open for Local Governmental Entities (LGEs) review and feedback through December 1, 2025. This project aims to improve records management efficiency and clarity for LGEs across Nevada.
Phase 2 Highlights
The Phase 2 Draft Schedule and Crosswalk introduced several key updates:
A restructured framework built on 7 functional categories and 46 standardized subcategories
New records series identifiers using category and subcategory prefixes
(e.g., FIN-ACC-01)
Simplified disposition methods:
Permanent or Destroy Securely
Removal of legal citations
to reduce confusion and improve clarity
A crosswalk tool to map current LRDA-based series to their new function-based equivalents
Concise, broadly applicable records series descriptions to accommodate Nevada's diverse local government structures
The Crosswalk
An informational document explaining how to interpret and apply the crosswalk was made available. It provided guidance on:
Understanding the new function-based identifiers and categories
Locating legacy LRDA series and their updated equivalents
Applying the crosswalk to update agency-specific retention practices
Reviewing the document before submitting feedback to ensure your comments consider the new structure and terminology
NSLAPR is committed to supporting Nevada’s local governments by providing practical tools and resources for more effective records management.
Revision Logs
Revision logs for the draft schedule and crosswalk were implemented and updated during Phase 2 to convey tentative modifications based on stakeholder feedback and internal review.
Project Timeline
Phase 1 – Initial analysis determined that fully consolidating the existing schedule was not feasible due to the wide variation in local government structures and recordkeeping practices. The project pivoted to a function-based approach, replacing legacy series with a streamlined “big bucket” schedule aligned by core function rather than department.
Phase 2 – Draft schedule and crosswalk available now for review and comment until December 1, 2025.
Phase 3 – The updated schedule will be implemented and reviewed on a two-year cycle to stay current with legislative changes and best practices. LGEs will continue to be invited to provide feedback. Please be aware that the final NSLAPR Administrator approved and published schedule may be delayed due to additional high-level reviews.
Resources Available Upon Request
Phase 1: Information for Local Government Entities
Phase 2: Draft Local Government Records Retention Schedule
Phase 2: Draft Local Government Records Retention Schedule Crosswalk
Phase 2: Information for Local Government Entities
Resources Available to Download
Phase 2: Local Government Records Retention Draft Schedule Tentative Revisions Log (Excel, 110 KB)
Phase 2: Local Government Records Retention Draft Schedule Crosswalk Tentative Revisions Log (Excel, 109 KB)
Contact Local Records Services
Next:
About Local Government Records >>
Last Updated:
Apr 17, 2026 12:07 PM
URL:
https://nsla.nv.gov/local_government_records_services
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The Nevada State Library, Archives, and Public Records are actively working to ensure our website conforms to the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA. We are currently updating our digital infrastructure to meet the requirements of Title II of the Americans with Disabilities Act (ADA). This initiative involves a comprehensive review of our web content to ensure it provides an equal experience for individuals with disabilities. We recognize that there may still be areas for improvement. If you encounter any barriers or have difficulty accessing any part of our site,
we want to hear from you.
Skip to Main Content
Local Government Records Services: Local Government Records Retention Schedule Overhaul Project
Local Government Records Retention Schedule Overhaul Project
About Local Government Records
Local Records Retention Schedule
Proposing Records Retention Schedule Updates
Local Government Records Management Program Manual
Resources
Local Government Records Retention Schedule Overhaul Project
Phase 2 Draft Records Retention Schedule and Crosswalk
The Nevada State Library, Archives and Public Records (NSLAPR)-State Records Program (SRP) released the Phase 2 draft of the updated Local Government Records Retention Schedule on October 1, 2025, along with its accompanying crosswalk, and was open for Local Governmental Entities (LGEs) review and feedback through December 1, 2025. This project aims to improve records management efficiency and clarity for LGEs across Nevada.
Phase 2 Highlights
The Phase 2 Draft Schedule and Crosswalk introduced several key updates:
A restructured framework built on 7 functional categories and 46 standardized subcategories
New records series identifiers using category and subcategory prefixes
(e.g., FIN-ACC-01)
Simplified disposition methods:
Permanent or Destroy Securely
Removal of legal citations
to reduce confusion and improve clarity
A crosswalk tool to map current LRDA-based series to their new function-based equivalents
Concise, broadly applicable records series descriptions to accommodate Nevada's diverse local government structures
The Crosswalk
An informational document explaining how to interpret and apply the crosswalk was made available. It provided guidance on:
Understanding the new function-based identifiers and categories
Locating legacy LRDA series and their updated equivalents
Applying the crosswalk to update agency-specific retention practices
Reviewing the document before submitting feedback to ensure your comments consider the new structure and terminology
NSLAPR is committed to supporting Nevada’s local governments by providing practical tools and resources for more effective records management.
Revision Logs
Revision logs for the draft schedule and crosswalk were implemented and updated during Phase 2 to convey tentative modifications based on stakeholder feedback and internal review.
Project Timeline
Phase 1 – Initial analysis determined that fully consolidating the existing schedule was not feasible due to the wide variation in local government structures and recordkeeping practices. The project pivoted to a function-based approach, replacing legacy series with a streamlined “big bucket” schedule aligned by core function rather than department.
Phase 2 – Draft schedule and crosswalk available now for review and comment until December 1, 2025.
Phase 3 – The updated schedule will be implemented and reviewed on a two-year cycle to stay current with legislative changes and best practices. LGEs will continue to be invited to provide feedback. Please be aware that the final NSLAPR Administrator approved and published schedule may be delayed due to additional high-level reviews.
Resources Available Upon Request
Phase 1: Information for Local Government Entities
Phase 2: Draft Local Government Records Retention Schedule
Phase 2: Draft Local Government Records Retention Schedule Crosswalk
Phase 2: Information for Local Government Entities
Resources Available to Download
Phase 2: Local Government Records Retention Draft Schedule Tentative Revisions Log (Excel, 110 KB)
Phase 2: Local Government Records Retention Draft Schedule Crosswalk Tentative Revisions Log (Excel, 109 KB)
Contact Local Records Services
Next:
About Local Government Records >>
Last Updated:
Apr 17, 2026 12:07 PM
URL:
https://nsla.nv.gov/local_government_records_services
Print Page
Login to LibApps
The Nevada State Library, Archives, and Public Records are actively working to ensure our website conforms to the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA. We are currently updating our digital infrastructure to meet the requirements of Title II of the Americans with Disabilities Act (ADA). This initiative involves a comprehensive review of our web content to ensure it provides an equal experience for individuals with disabilities. We recognize that there may still be areas for improvement. If you encounter any barriers or have difficulty accessing any part of our site,
we want to hear from you.