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Special Collections & University Archives Reading Room Policy | Library
Special Collections & University Archives Reading Room Policy | Library
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Special Collections & University Archives Reading Room Policy
This policy ensures the
security
and
preservation
of materials held at Special Collections & University Archives.
General Guidelines
Collections
do not circulate
and must be used in the reading room.
No food
, drinks, or gum.
A valid
photo ID
is required.
Personal items (
bags
, purses, briefcases, hats, jackets, etc.) must be
stored in a
locker
Pencils only
in the reading room. No pens, highlighters, white out, or post-it notes.
Personal
notebooks
and non-Special Collections & University Archives
books
may be consulted, but will be
inspected
before and after using collections.
Devices
such as laptops, tablets, cameras, and cell phones (silenced)
are
allowed
Research photos
may be taken
without a flash
. No personal scanners, tripods, or lights. No standing on stools or ladders.
Special Collections & University Archives collections are only to be used on
designated tables
(not on the computer tables). Use of tables and computers are for Special Collections & University Archives researchers only.
While we encourage researchers to always ask for help and to work collaboratively,
volume
should be kept to a respectful level. Phone calls should be taken outside of the glass doors.
Requesting Materials
All researchers need to
in the
Special Collections Request System
. While walk-ins are welcome, researchers are advised to request materials ahead of time to avoid delays.
Materials will not be paged during the last 15 minutes of the day.
Use of cataloged materials (books, periodicals, etc.) is limited to
2 items
at a time.
Use of manuscript and archival materials is limited to
1 box
at a time.
Care and Handling
Collections must always be within the
line of sight
of the staff member at the information desk.
Keep documents
flat
and completely
on the table
- not hanging off the edge.
Please watch
long necklaces, headphone cords, clothing (such as ties or scarves), and long hair.
Do not place anything
under or on top of
collection items.
Do not write on anything on top of collection items.
Never add or erase marks
in any collections.
Point with your finger
, not with your pencil.
Nitrile
gloves
must be worn to touch photographic prints and film.
Do not wear gloves when handling paper materials.
Use a
book cradle
for all bound volumes.
Book weights can help hold down pages.
Please maintain the
original order
of all unbound material. Place markers are provided for this purpose. If items appear to be missing or out of order, do not rearrange; please notify staff instead.
Rev. June 2016