Supplier Information - E-ACT Enhance your experience We use cookies on this site to improve your user experience. Accept Manage your preferences Podcasts Policies Contact Our mission How we work Work for us Train To Teach Ideas Our academies News & views Supplier Information About E-ACT E-ACT is a publicly funded organisation, therefore is required to follow public procurement law, statutory guidance, and internal procurement rules. E-ACT is the sole legal entity for all Academies listed here . Our Academies cannot enter a legally binding contracts in their name alone and contracts must be approved in line with our scheme of delegation. E-ACT is an exempt charity under the Charity Act 2011. It was created under the Academies Act 2010 and it is overseen by the Secretary of State for Education. E-ACT is a company limited by guarantee registered under company number 06526376. Procurement E-ACT procures a wide-range of goods, services and works every year, and we are committed to delivering best value for public funds throughout the contract life. Where goods, services or works are required across multiple academies, requirements will be aggregated into one contract, unless there is a good reason not to do so. Procurement will be carried out in a fair and transparent manner with integrity and will comply with Public Contracts Regulations 2015 and the Procurement Act 2023. Our Procurement Policy explains our internal procurement rules. E-ACT will use public sector frameworks to appoint suppliers when possible. For information about frameworks recommended for education see: www.gov.uk/guidance/buying-for-schools Public Sector Buying Organisations that we might use are: CPC ESPO YPO CCS Pagabo Everything ICT NHS SBS When there is not a suitable framework available, contract opportunities will be advertised our eTendering System. Suppliers are encouraged to register to be notified of future opportunities to work with E-ACT Supplier Registration | Delta Suppliers must declare any conflicts of interest during any procurement activity and contract life so that adjustments can be made to mitigate the risk of any unfair advantage. Public Procurement Law changed on 24th February 2025. Suppliers are required to register on the new Central Digital Platform to participate in above threshold tenders. The Procurement Act 2023: A short guide for suppliers (HTML) – GOV.UK Guidance: Central Digital Platform and Publication of Information (HTML) – GOV.UK Purchase to Pay E-ACT staff are required to obtain an approved purchase order before confirming an order for goods services or works. Suppliers are reminded not to accept orders verbally or via email unless accompanied by an approved purchase order for the required deliverables. Our purchase order numbers are a six-digit number starting with 2. Example Purchase Order Payment of invoices without an approved purchase order may be delayed or withheld. Our standard payment terms are 30 days from receipt of an undisputed invoice. Invoices must quote a valid purchase order number and must be sent to the invoice address quoted on the purchase order. IR35 off-payroll working Suppliers/individuals who provide services that could be carried out by an employee are required to complete an IR35 assessment. Where IR35 applies the individuals will be provided with a worker contract and will be paid via payroll to ensure the appropriate tax is paid. For more information see the Government Rules: Understanding off-payroll working (IR35) – GOV.UK Terms and Conditions E-ACT uses the government standard short form contract terms and conditions for goods and services contracts, and JCT contracts for works. If calling off a framework, the framework terms and conditions will apply. For all orders placed for goods or services valued below £50K, our standard terms and conditions will apply. E-ACT Terms & Conditions 2023 For contracts valued over £50K, where supplier terms are permitted, the contract must be approved in line with our scheme of delegation. E-ACT cannot accept rolling contract or automatic renewal terms in any circumstances, these do not allow us to comply with Academy Trust Handbook rules, and as it is not possible to estimate the value of a rolling contract, these must be tendered as if they are above public contracts thresholds (Procurement Act 2023, Schedule 3 section 5). We Recommend Our academies How we work Work for us