Administrative Procedures Handbook - WIU Parents & Families Visitors International Students Libraries Course Offerings Directory A-Z Index myWIU Email WesternOnline STARS WIUP Interview Exchange Colleague Self Service Leatherneck Link Volunteer Link Password & Account Self-Service Zoom APPLY NOW Western Illinois University Your potential. Our purpose. Macomb Quad Cities Online About WIU Academics Admissions Alumni Arts Athletics Giving Student Life Western Illinois University Your potential. Our purpose. Macomb Quad Cities Online APPLY NOW Administrative Procedures Handbook Section Menu WIU Home Administrative Procedures Handbook Administrative Procedures Handbook The Administrative Procedures Handbook was developed to assist employees with answers to some of the more frequently-asked questions regarding administrative processes. Included are descriptions of a variety of services offered on campus, instructions for preparing various forms, explanations of several reports distributed, and University policy information. The Handbook is structured by departmental area. If the Handbook does not sufficiently answer a question, please call the number listed in the heading of the section. While this document attempts to answer a variety of questions regarding administrative procedures, it is not designed to replace specific-purpose handbooks. Handbook Sections Office of the President Criteria for Search Waivers Gender Transition Guidelines Internal Auditing General Policy Scope of Audit Coverage Reporting and Follow-Up Legal Assistance Policies Provost and Academic Vice President University Libraries Records Management Vice President for Finance and Administration Budget Budget Transfers Business Services Accounting Billing and Receivables Business Services Financial Systems Property Accounting Travel Service Equal Opportunity and Access Lactation Accommodation Procedure Facilities Management Services General Information Building Maintenance & Other Services Organization Funding General Maintenance and Capital Renewal Project Guidelines Charge-Back Projects Cost Estimates & Initiating Projects Procedures Estimates & Project Costs Project Payment Obligations Moving Services Shipping Freight Off Campus Incoming Shipments Special Events Using University Facilities Safety/Hazardous Material Management Disposal of Scrap & Valuable Waste Transportation Services Policies and Procedures Drivers Employees Who May Request, Drive, and Ride in University Vehicles Requesting a Vehicle Approval and Denial of Requests Accident Procedures Chartered Aircraft Chartered Bus Services Inclement Weather/Grounding Vehicles Permanently Assigned Vehicles Use of a University Vehicle Vehicle Liability Insurance Vending Services Space Heater Restriction Human Resources Affirmative Action Procedures for Administrative/Faculty Positions Collective Bargaining Solicitations Student Employment Insurance Liability Property Special Events Vehicle Liability Purchasing Office Definition Direct Pay Authorization (DPA) Furniture Procurement Cards Prime Vendor Contracts Online Purchase Requisitions/Purchase Orders Standing/Continuous Orders Emergency Purchases Purchasing Approvals Purchases from Minority, Female, and Disabled-Owned Businesses Tax Exempt Status Contracts and Leases Conflict of Interest Procedures Employees vs Independent Contractors Signature Authority for Income-Producing Contracts Technology Services University Technology (UTech) Remote Access Policy Computer Repair Connecting to the Local Area Network (LAN) Hardware & Software Problems Scheduling of Computer Labs Listings and Downloads Mass E-mail and SMS Messaging Computer Security Social Security Number Usage & Protection Procedure Endpoint Protection Guidelines Secure Application Development Guidelines Sensitive Data Handling Procedures Telecommunications Long Distance Calls and Authorization Codes for Faculty and Staff Vice President for Advancement, Alumni Relations and Athletics Use of Foundation/Alumni Database Procedure Vice President for Student Success Public Safety Key Control Lost or Stolen Equipment Missing Student Procedures Parking Services Parking & Traffic Regulations Registration of Vehicles - Permits Parking Lot Enforcement - Fines Parking & Traffic Committee Quad Cities Parking & Shuttle Services Scheduling Campus Events Tailgate Guidelines & Procedures University Union Services Union Service Center University Union Hotel Scheduling and Event Services University Union Bookstore Dining Areas The 'Neck Office of Student Engagement Associate Vice President for Communications, Marketing & Media Relations University Communications and Marketing University Master Calendar Other Resources Board of Trustees of Western Illinois University Regulations Faculty Policy Manual Civil Service Handbook University Policy Manual Western Illinois University Website Office of the President Provost and Academic Vice President Vice President for Finance and Administration Vice President for Advancement, Alumni Relations and Athletics Vice President for Student Success Associate Vice President for Communications, Marketing & Media Relations News & Events News Releases Academic Calendar Events Calendar Libraries Branches & Units Catalog Databases Services Office of the Registrar Transcript Requests Duplicate Diploma Requests Campus Safety Office of Public Safety Emergency Alert System Timely Warnings Mental Health Resources Campus Crime Stats Risk Management & Emergency Preparedness Environmental Health, Safety and Sustainability Technology Resources Computer Labs Electronic Classrooms Password Assistance Technology Support Center University Technology University Communications & Marketing University Printing & Mailing Center Design and Publications Marketing University Television Photography & Design Production Higher Education Act Policies & Procedures University Policies Board of Trustees Regulations Faculty Policy Manual Administrative Procedures Handbook Civil Service Handbook Student Rights & Responsibilities Complaints Finance and Administration Budget Business and Financial Services Equal Opportunity and Access Human Resources Purchasing Campus Directory Find an Employee or Student Find an Office Deans & Directors University Administration Connect with us: Employment Sustainability Veterans Western Illinois University 1 University Circle Macomb, IL 61455 USA Phone: (309) 298-1414 info@wiu.edu Western Illinois University. 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