Medical Record Information | Vanderbilt Children's Hospital Nashville, TN Skip to Footer Children's Hospital Medical Record Information Quick Links Request Records Online Additional Information Authorization Form Other Records Update Patient Identifiers More Report a Death Billing Questions Request Records Online Vanderbilt Health is pleased to offer three online options for requesting medical records. Patient Medical Record Request For patients requesting their own medical records For legal guardians or legal representatives requesting records on behalf of a minor/dependent or another patient Provider Medical Record Request For health care providers requesting records for continuity of care (e.g., treatment, referrals) Third-Party Medical Record Request For attorneys or record retrieval services requesting records on behalf of a client for legal purposes Additional Information Requests for medical records by a patient, the legal guardian of a minor child (less than 18 years old), or by a patient’s legal representative may be submitted online by choosing the “Patient Medical Records Request” option above or by accessing the My Health at Vanderbilt patient portal To successfully complete your online request, please have the following available: Mobile phone/tablet Your photo ID/driver’s license (or a clear picture of your ID that can be uploaded) Name(s) of provider(s), types of records needed, location, and dates of service for the records to be released If you are requesting records be sent outside of Vanderbilt Health, you will need the full address, phone number, and if applicable, the name of the provider/facility If you are requesting medical records about another patient other than your own child, please have the authorizing documents available such as power of attorney, guardianship papers, executor’s documents, birth certificate of the patient, or death certificate of the patient, or other documentation that shows appointment as legal representative Optional: Adobe Reader (to download a copy of your request) Request Records by Authorization Form Release of records requires patient authorization. Download the authorization form (below). Complete the authorization form. Fax or mail the completed form to the facility listed below where you/your child received care as outlined below. Requesting Other Records If you have specific questions regarding records requests, see below for the appropriate department contact information: Vanderbilt University Medical Center or Monroe Carell Jr. Children’s Hospital at Vanderbilt Center for Health Information Management Fax: (615) 410-2406 Phone: (615) 322-2062 Vanderbilt Wilson County Hospital Health Information Management Fax: (615) 443-6074 Phone: (615) 443-6012 Vanderbilt Bedford Hospital Health Information Management Fax: (931) 685-8413 Phone: (931) 685-8431 Vanderbilt Tullahoma-Harton Hospital Health Information Management Fax: (931) 461-4637 Phone: (931) 393-7908 Radiology Images Vanderbilt University Medical Center Radiology Fax: (615) 343-6373 Phone: (615) 322-0866 Vanderbilt Wilson County Hospital Radiology Fax: (615) 443-6074 Phone: (615) 443-2583 Vanderbilt Bedford Hospital Radiology Fax: (931) 685-8413 Phone: (931) 685-8431 Vanderbilt Tullahoma-Harton Hospital Radiology Fax: (931) 393-7951 Phone: (615) 393-7925 Home Care Services Records Vanderbilt Home Care Services Phone: (615) 936-0336 Outpatient Pharmacy Records (Non-medical record pharmacy reports) Vanderbilt Outpatient Pharmacy Phone: (615) 322-6480 Update Patient Identifiers Life events or other situations often necessitate updating a patient’s name, date of birth (DOB), Social Security number (SSN) or legal sex in the electronic medical record system. While updating this information during an in-person appointment or visit has always been and will continue to be an option, Vanderbilt Health offers an online option to submit the change request for patients or their legal representative. Appropriate supporting documentation (government-issued identification or legal document) is required to be submitted in order for the change to be made. To get started, complete the form: Report a Death Vanderbilt Health is often unaware when one of our patients dies at a hospital, facility or elsewhere outside of our system. If you would like to make us aware of a patient’s death, complete the online form below. Please have available the following information in order to fill the form out completely. Patient's full legal name (and any alternative legal name) Patient's address Patient's date of birth (DOB) Last four digits of Social Security number (or full number), if known Legal sex Date of death Digital copy of death certificate or link to obituary, if available Alternatively, if you would like to notify us by mail of the patient’s death, send a copy of the death certificate and/or obituary, as well as the patient information details requested for the online form as noted above to the following address: Center for Health Information Management Attn: Medical Record Operations (MRO) Green Hills Office Building 3841 Green Hills Village Drive Suite 200 Nashville, TN 37215 Billing Questions? If you have questions regarding your bills, call (615) 936-0910 , Monday through Friday, 9 a.m. to 5 p.m. central time.