Department of Records | Homepage | City of Philadelphia
Source: https://www.phila.gov/departments/department-of-records
Archived: 2026-04-23 17:36
Department of Records | Homepage | City of Philadelphia
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Home
Department of Records
Services
Get a copy of a deed or other recorded document
Get help with deed or mortgage fraud
Record a notary commission
Get archival birth, death, and marriage records
Record a deed or other document
Get a copy of a public safety report
See all Services
What we do
The Department of Records manages City records and provides access to the public. As part of this work, the department:
Records real estate documents in Philadelphia.
Provides records management for City agencies.
Provides printing services for City agencies.
Manages the
City Archives
.
The department provides public access to many of these records, including:
Financial disclosure forms.
Public safety reports.
Land records.
City regulation public notices.
Connect
Address
City Hall
Room 156
Philadelphia
,
PA
19107
Email
records.info
@phila.gov
Phone
Phone:
(215) 686-2262
Social
Facebook
Twitter
Instagram
Youtube channel
Posts
Post
April 7, 2026
Post
February 20, 2026
Post
February 13, 2026
See all posts
Events
May
2
Event
Please join the Philadelphia City Archives for our first Will's Clinic. If you or someone you know needs a Will, you need to be at this workshop.
11:00 am
to
1:00 pm
Event
Please join the Philadelphia City Archives for our first Will's Clinic. If you or someone you know needs a Will, you need to be at this workshop.
May 2, 2026
11:00 am
to
1:00 pm
,
2 hours
See all events
Programs
Tangled Title Program
Offering assistance to eligible low-income people whose name is not on the deed of the home they are living in.
Resources
PhillyHistory.org provides a vast photographic collection from the Philadelphia City Archives. You can search more than 30,000 photographs by location and buy prints.
Search annual financial disclosure statements filed since 2015. The site has statements from City elected officials, senior administration officials, and members of some boards and commissions.
Information about avoiding a tangled title. Funeral service providers must give this to the survivor of the deceased.
Fill out this form to request a copy of a military discharge record.
Leadership
James P. Leonard
Commissioner
(215) 686-2262
james.leonard
@phila.gov
Jim Leonard is a lifelong resident of Philadelphia, who has spent almost his entire career in public service on behalf of the City of Philadelphia.
He has served as the Commissioner of the City of Philadelphia Department of Records since April 2016, when he was appointed by Mayor Jim Kenney. As Commissioner, Jim serves as the Recorder of Deeds for Philadelphia, manages the City’s records management program for all departments, administers the Department’s public access to records program, including the City’s historical archives, and oversees the City’s printing and binding center and official City photographer.
Prior to being appointed Commissioner of Records, Jim practiced law in Pennsylvania for approximately 17 years, with a focus on real estate transactional law, municipal pension matters, and the PA Right-to-Know Law. He spent almost his entire legal career at the City of Philadelphia Law Department.
Mr. Leonard received his law degree in 1999 from Villanova University School of Law. He received his Bachelor of Arts Degree in History from Villanova University in 1996.
More +
Tracey T. Williams
Deputy Commissioner
(215) 685-9401
tracey.t.williams
@phila.gov
Tracey T. Williams is the Deputy Commissioner for the Department of Records. With over 20 years working in public service for the City of Philadelphia, serving in the Department of Records, Department of Human Services, Health Department, and the School District of Philadelphia, she is passionate about ensuring that children and adults have access to high-quality health care, education and socio-economic services that educate, empower, develop and strengthen communities.
Ms. Williams was born and raised in Philadelphia, as well as educated in the School District of Philadelphia. Ms. Williams attended Shawmont Elementary School and the Philadelphia High School for Girls. After graduating high school, Ms. Williams attended Temple University where she earned a Bachelors Science Degree and majored in Political Science. Ms. Williams continued her studies at Philadelphia University and earned a graduate degree, Masters of Business Administration with a concentration in Finance.
More +
Staff
Name
Job title
Email
Phone #
Social
Tracy Dandridge
Manager, Document Research and Mapping Units
mapping.info@phila.gov
(215) 686-2292
Jacqueline Hardee
Supervisor, Public Safety Reports Unit
policereports.info@phila.gov
(215) 686-2266
Sandra Thomas
Supervisor, Document Recording Intake Unit
recording.info@phila.gov
(215) 686-2290
Lynda Yerkov
Records Operations Manager
lynda.yerkov@phila.gov
(215) 686-2262
Sorry, there are no results for that search.
Top
Birth, marriage & life events
Business & self-employment
Cars, parking & transportation
Crime, law & justice
Culture & recreation
Diversity, inclusion, accessibility & immigration
Education & learning
Ethics & transparency
Mental & physical health
Payments, assistance & taxes
Permits, violations & licenses
Property, lots & housing
Safety & emergency preparedness
Streets, sidewalks & alleys
Trash, recycling & city upkeep
Trees, parks & the environment
Water, gas & utilities
Working & jobs
Zoning, planning & development
Service directory
Skip to main content
Translate
It looks like your device language is set to
. Would you like to translate this page?
Home
Department of Records
Services
Get a copy of a deed or other recorded document
Get help with deed or mortgage fraud
Record a notary commission
Get archival birth, death, and marriage records
Record a deed or other document
Get a copy of a public safety report
See all Services
What we do
The Department of Records manages City records and provides access to the public. As part of this work, the department:
Records real estate documents in Philadelphia.
Provides records management for City agencies.
Provides printing services for City agencies.
Manages the
City Archives
.
The department provides public access to many of these records, including:
Financial disclosure forms.
Public safety reports.
Land records.
City regulation public notices.
Connect
Address
City Hall
Room 156
Philadelphia
,
PA
19107
records.info
@phila.gov
Phone
Phone:
(215) 686-2262
Social
Youtube channel
Posts
Post
April 7, 2026
Post
February 20, 2026
Post
February 13, 2026
See all posts
Events
May
2
Event
Please join the Philadelphia City Archives for our first Will's Clinic. If you or someone you know needs a Will, you need to be at this workshop.
11:00 am
to
1:00 pm
Event
Please join the Philadelphia City Archives for our first Will's Clinic. If you or someone you know needs a Will, you need to be at this workshop.
May 2, 2026
11:00 am
to
1:00 pm
,
2 hours
See all events
Programs
Tangled Title Program
Offering assistance to eligible low-income people whose name is not on the deed of the home they are living in.
Resources
PhillyHistory.org provides a vast photographic collection from the Philadelphia City Archives. You can search more than 30,000 photographs by location and buy prints.
Search annual financial disclosure statements filed since 2015. The site has statements from City elected officials, senior administration officials, and members of some boards and commissions.
Information about avoiding a tangled title. Funeral service providers must give this to the survivor of the deceased.
Fill out this form to request a copy of a military discharge record.
Leadership
James P. Leonard
Commissioner
(215) 686-2262
james.leonard
@phila.gov
Jim Leonard is a lifelong resident of Philadelphia, who has spent almost his entire career in public service on behalf of the City of Philadelphia.
He has served as the Commissioner of the City of Philadelphia Department of Records since April 2016, when he was appointed by Mayor Jim Kenney. As Commissioner, Jim serves as the Recorder of Deeds for Philadelphia, manages the City’s records management program for all departments, administers the Department’s public access to records program, including the City’s historical archives, and oversees the City’s printing and binding center and official City photographer.
Prior to being appointed Commissioner of Records, Jim practiced law in Pennsylvania for approximately 17 years, with a focus on real estate transactional law, municipal pension matters, and the PA Right-to-Know Law. He spent almost his entire legal career at the City of Philadelphia Law Department.
Mr. Leonard received his law degree in 1999 from Villanova University School of Law. He received his Bachelor of Arts Degree in History from Villanova University in 1996.
More +
Tracey T. Williams
Deputy Commissioner
(215) 685-9401
tracey.t.williams
@phila.gov
Tracey T. Williams is the Deputy Commissioner for the Department of Records. With over 20 years working in public service for the City of Philadelphia, serving in the Department of Records, Department of Human Services, Health Department, and the School District of Philadelphia, she is passionate about ensuring that children and adults have access to high-quality health care, education and socio-economic services that educate, empower, develop and strengthen communities.
Ms. Williams was born and raised in Philadelphia, as well as educated in the School District of Philadelphia. Ms. Williams attended Shawmont Elementary School and the Philadelphia High School for Girls. After graduating high school, Ms. Williams attended Temple University where she earned a Bachelors Science Degree and majored in Political Science. Ms. Williams continued her studies at Philadelphia University and earned a graduate degree, Masters of Business Administration with a concentration in Finance.
More +
Staff
Name
Job title
Phone #
Social
Tracy Dandridge
Manager, Document Research and Mapping Units
mapping.info@phila.gov
(215) 686-2292
Jacqueline Hardee
Supervisor, Public Safety Reports Unit
policereports.info@phila.gov
(215) 686-2266
Sandra Thomas
Supervisor, Document Recording Intake Unit
recording.info@phila.gov
(215) 686-2290
Lynda Yerkov
Records Operations Manager
lynda.yerkov@phila.gov
(215) 686-2262
Sorry, there are no results for that search.
Top
Birth, marriage & life events
Business & self-employment
Cars, parking & transportation
Crime, law & justice
Culture & recreation
Diversity, inclusion, accessibility & immigration
Education & learning
Ethics & transparency
Mental & physical health
Payments, assistance & taxes
Permits, violations & licenses
Property, lots & housing
Safety & emergency preparedness
Streets, sidewalks & alleys
Trash, recycling & city upkeep
Trees, parks & the environment
Water, gas & utilities
Working & jobs
Zoning, planning & development
Service directory