Schools in Wales: how to create a ULN - GOV.UK

Schools in Wales: how to create a ULN - GOV.UK
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Guidance
Schools in Wales: how to create a ULN
Information for schools in Wales on how to create a ULN
From:
Department for Education
,
Education and Skills Funding Agency
and
Skills Funding Agency
Published
27 February 2014
Last updated
4 March 2014
—
See all updates
Applies to Wales
Documents
Schools in Wales: how to create a ULN
HTML
Schools in Wales: Welsh language version
PDF
,
57.3 KB
,
3 pages
Guide to the Unique Learner Number (ULN) for Schools in Wales: English version
PDF
,
4.36 MB
,
7 pages
Guide to the ULN for Schools in Wales: Welsh version
PDF
,
4.36 MB
,
7 pages
Privacy Notices for Schools in English
PDF
,
191 KB
,
4 pages
Privacy Notices for Schools in English: Early Years
PDF
,
31.2 KB
,
4 pages
Privacy Notices for Schools in Welsh
PDF
,
194 KB
,
6 pages
Privacy Notices for Schools in Wales: Early Years, welsh translation
PDF
,
57.2 KB
,
4 pages
Guidance on Updating Edubase
PDF
,
95.8 KB
,
1 page
ULN Service for Schools - Guide for downloading ULN
MS Word Document
,
890 KB
ULN Training for LAs and Schools Presentation
PDF
,
2.63 MB
,
42 pages
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Request an accessible format.
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ULN Service for Schools: ULN Timetable
PDF
,
267 KB
,
2 pages
ULN - Post 16 Booklet in Welsh
PDF
,
6.15 MB
,
12 pages
ULN - Post 16 Booklet in English
PDF
,
6.15 MB
,
12 pages
CQFW Learning is Changing Booklet for Professionals - Welsh
PDF
,
4.72 MB
,
12 pages
CQFW Learning is Changing Booklet for Professionals - English
PDF
,
4.82 MB
,
12 pages
Details
The Education and Skills Funding Agency (ESFA) closed on 31 March 2025. All activity has moved to the Department for Education (DfE). You should continue to follow this guidance.
Schools in Wales
The Unique Learner Number (
ULN
) service was made available to schools in Wales from January 2012.
This service is for maintained secondary schools creating
ULNs
(via
DEWi
) for all pupils aged 14+ , using learner data submitted in pupil level annual census (
PLASC
) returns.
The
PLASC
data is submitted to the Learning Records Service (
LRS
) to create
ULNs
for all pupils that are aged 14+ and in years 10, 11, 12, 13 and 14.
We will not be submitting data for learners in Year 9. Please refer to the updated
ULN
timetable for schools.
the
ULN
service will be available to all maintained secondary schools and to those special schools that have confirmed to the Welsh Government (
WG
)
ULN
Team (via
NWASSH
or
SWASSH
) they wish to participate
the data will be submitted to the
LRS
on a school-by-school basis as the
PLASC
returns are received and approved by the
WG
school statistics team
the
ULN
service uses the
PLASC
system to inform schools that
ULN
files have been generated on their behalf
All secondary schools in Wales that have not already done so must check that their details are correct on the
UK Register of Learning Providers
and register with the
LRS
so that they are able to access the
LRS
organisation portal to resolve ‘exceptions’. Some schools have yet to complete the registration process with the
LRS
.
special schools that wish to participate should also register with the
LRS
as soon as possible following the same process as mainstream maintained schools in Wales.
Getting a
ULN
for schools in Wales
Information about
ULNs
is available from the
Learning Records Service
.
Pupil Referral Units will not be included in this data upload, although dual-registered pupils will be allocated
ULNs
for their mainstream school.
Privacy Notice
All secondary schools must let their pupils aged 14+ read the ‘Privacy Notice’ as soon as possible. The privacy notice should have been revised by the local authority to incorporate the intention to issue
ULNs
and create Personal Learning Records (
PLR
), using this
template
.
Schools will also need to record any individual’s choice to ‘opt out’ of data sharing.
We will be communicating further information about the process to schools through the local authorities. In the meantime, please make sure that all secondary schools in your local authority area have registered with the
LRS
. If they have not already registered, they should do so now.
Please raise any issues or technical problems with your management information software or with
DEWi
through your usual support channels
Additional information and guidance material is available from the
Welsh Government website
Contact information
LRS
helpdesk or call 0845 602 2589
UK Provider Register
(external link) or call 0845 202 1600
For any other information, email the
LRS
or call 0787 655 4839
Updates to this page
Published 27 February 2014
Last updated 4 March 2014
+
show all updates
4 March 2014
Editorial change to tile of one of the attachments
27 February 2014
First published.
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