University Policies | Governance | University of Lincoln
Source: http://www.lincoln.ac.uk/abouttheuniversity/governance/universitypolicies
Archived: 2026-04-23 17:10
University Policies | Governance | University of Lincoln
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University Policies
Newton AI Bot
University Policies
The University of Lincoln operates within a framework of regulations, policies, and procedures to ensure it meets the statutory requirements for UK universities.
Other documents also form important elements of our Governance regime and relate to many and varied aspects of University business, including teaching and learning, employment, finance, and student services.
An A-Z list of our policies can also be accessed in the
University Policies A-Z page
.
You will notice that next to each policy is a link shortener. We encourage you to use the link shortener so that you are always using the most up to date version of the policy.
Got a question about a policy or can't find the policy you're looking for? Try asking our AI bot Newton:
https://lncn.ac/newton
Newton is currently only available to staff but will be rolled out to students soon.
Some documents may not be suitable for users of assistive technology. If you need a version of a document in a more accessible format, please email
policies@lincoln.ac.uk
Admissions and Student Recruitment
Policy Name
Link
Access and Participation Plan
Access and Participation Plan 2025/26 - 2028/29
Access and Participation Plan Summary 2025/26 - 2028/29
Access and Participation Plan 2020/2021 - 2024/25
Access and Participation Plan Summary 2020/2021 - 2024/25
Previous plans and reports
https://lncn.ac/apppol
https://lncn.ac/appsumpol
https://lncn.ac/appv1pol
https://lncn.ac/appsumv1pol
Accreditation of Prior Learning Policy
https://lncn.ac/accprlepol
Admissions Policy – Postgraduate
https://lncn.ac/adpospol
Admissions Policy – Undergraduate
https://lncn.ac/adunpol
Admissions T&Cs
https://lncn.ac/admtandc
Annual Fee Information
2021-22
2022-23
2023-24
2024-25
2025-26
https://lncn.ac/af2122
https://lncn.ac/af2223
https://lncn.ac/af2324
https://lncn.ac/af2425
https://lncn.ac/af2526
CAS Issuance Policy
https://lncn.ac/casispol
Fitness to proceed process for H&SC (included as part of the School of Health and Care Sciences Programme Admissions Guidance)
https://lncn.ac/SHSCadmi
Academic, Student Policies and University Regulations
To access the University Regulations page please visit the
University Regulations and Schedule of Awards
page.
Policy Name
Link
Academic Partnerships – OfS Registration Status Policy
https://lncn.ac/acparofspol
Academic Partnerships Policy
https://lncn.ac/acparpol
Academic Quality Manuals and Forms
https://lncn.ac/qam
Access and Participation Plan
Access and Participation Plan 2025/26 - 2028/29
Access and Participation Plan Summary 2025/26 - 2028/29
Access and Participation Plan 2020/2021 - 2024/25
Access and Participation Plan Summary 2020/2021 - 2024/25
Previous plans and reports
https://lncn.ac/apppol
https://lncn.ac/appsumpol
https://lncn.ac/appv1pol
https://lncn.ac/appsumv1pol
AI teaching, learning and Assessment Policy
https://lncn.ac/AITLA
Alcohol and Substance Use Policy
https://lncn.ac/alsubusepol
Anti-Bullying and Harassment Policy for Students
https://lncn.ac/anbulhapol
CAS Issuance Policy
https://lncn.ac/casispol
Domestic Abuse Policy
https://lncn.ac/domabusepol
Employer Complaints and Disputes Policy (Apprenticeships)
https://lncn.ac/emcodispol
Extensions Policy
https://lncn.ac/extpol
Immediate Temporary Removal of a Student (from Placement) Policy
https://lncn.ac/ftppol
Lecture Recording Guidance
https://lncn.ac/lecrecguipol
Level 7 Delivery by Collaborative Partners Policy
https://lncn.ac/dele7propol
Management of Assessment Policy
https://lncn.ac/manaspol
Misallocation of Marks Policy
https://lncn.ac/mismarpol
Module and Programme Evaluation Policy
https://lncn.ac/moproevpol
Monthly Boards Policy
https://lncn.ac/monboapol
Personal Academic Tutoring Policy
Addendum: Flexible Application of Personal Academic Tutoring for Apprenticeship and Work-Based Learning Programmes
https://lncn.ac/peractupol
https://lncn.ac/pataddendum
Postgraduate Research (PGR) Absence and Leave Policy
https://lncn.ac/pgrleave
Postponed Classes Policy
https://lncn.ac/posclapol
Programme Closures, Suspensions and Changes Policy
https://lncn.ac/proclsuchpol
Proof Reading Policy
https://lncn.ac/uolprpag
Reading and Resource List Policy
https://lncn.ac/rerelispol
Refund and Return to Title IV Funds Policy
https://lncn.ac/retifupol
Safeguarding Policy
https://lncn.ac/safepol
Satisfactory Academic Progress Policy
https://lncn.ac/saacpropol
Schedule of Awards
https://lncn.ac/soawards
Student Death Protocol
https://lncn.ac/studeaprpol
Student Mental Health Policy
https://lncn.ac/stumenhepol
Student Policy on Use of Social Media
https://lncn.ac/stuusesmpol
Student Protection Plan
https://lncn.ac/protectplan
Student Refund and Compensation Policy
https://lncn.ac/refandcompol
Students Under the Age of 18 Policy
https://lncn.ac/stuu18pol
Tackling Harassment and Sexual Misconduct (E6 Single Comprehensive Source of Information)
https://lncn.ac/harassment
Timetabling Policy
https://lncn.ac/timetablep
University Regulations
https://lncn.ac/uniregs
Workplace Education Activity Policy
https://lncn.ac/woredacpol
Delivery of Level 7 Provision by FE/HE Partner Colleges Policy
https://lncn.ac/dele7propol
Communications
Policy Name
Link
Electoral Campaigning on Campus Policy
https://lncn.ac/elecampol
Poster Policy
https://lncn.ac/postpol
Social Media (Staff)
https://lncn.ac/stfsocmedpol
Data Protection and Records Management
Policy Name
Link
Data Protection Policy
https://lncn.ac/DataP-policy
Information Ownership and Classification Policy
https://lncn.ac/infownclapol
Records Management
https://lncn.ac/recmngpol
For more information on Data Protection and Information Compliance please visit the
Data Protection & Information Compliance
page.
Digital Services
Policy Name
Link
Acceptable Use Policy
https://lncn.ac/aup
Artificial Intelligence (AI) Policy
https://lncn.ac/aipol
Managing User Access Policy (ICT)
https://lncn.ac/manusaccpol
Print Policy
https://lncn.ac/prinpol
Technology Asset Management Policy (ICT)
Asset Management Process - Client Devices
Asset Management Process - BYOD
https://lncn.ac/assemanpol
https://lncn.ac/assetmancli
https://lncn.ac/assetmanbyod
Equality, Diversity and Inclusion
Policy Name
Link
Access and Participation Plan
Access and Participation Plan 2025/26 - 2028/29
Access and Participation Plan Summary 2025/26 - 2028/29
Access and Participation Plan 2020/2021 - 2024/25
Access and Participation Plan Summary 2020/2021 - 2024/25
Previous plans and reports
https://lncn.ac/apppol
https://lncn.ac/appsumpol
https://lncn.ac/appv1pol
https://lncn.ac/appsumv1pol
Assistance Animals Policy for Students
https://lncn.ac/asanisupol
Gender-Based Violence (Preventing and Responding to) Policy
https://lncn.ac/gbvpolicy
Trans / Non-Binary / Gender Identity (under review)
https://lncn.ac/trnsgndnbpol
For more information about Equality, Diversity and Inclusion please visit the
Equality Charter Success
page.
Estates
Policy Name
Link
CCTV
https://lncn.ac/cctvpol
Cycling and Storage Policy
https://lncn.ac/cycstopol
Estates Health and Safety Policy/statement of intent
https://lncn.ac/haspol
Space Management
https://lncn.ac/spamanpol
Thermal Comfort Policy
https://lncn.ac/thermcopol
University of Lincoln Parking Policy
https://lncn.ac/parkpol
Visitors Policy
https://lncn.ac/vispol
Finance
Policy Name
Link
Anti Bribery Policy and policy on accepting gifts and hospitality
https://lncn.ac/antbripol
Anti Money Laundering Policy
https://lncn.ac/anmolaupol
Anti-Slavery Transparency Statement
https://lncn.ac/anslatrstpol
Ethical Investment Policy
https://lncn.ac/ethinbanpol
Expenses Card Policy
Further details on expenses
https://lncn.ac/expcardpol
https://lncn.ac/expenses
Financial Regulations
https://lncn.ac/finregpol
Fraud Policy
https://lncn.ac/fraudpol
Procurement Policy
Procurement and Expenses guidance
Procurement Thresholds and Procedures Matrix
https://lncn.ac/procpol
https://lncn.ac/peguidance
https://lncn.ac/procmatrix
Purchase card policy
https://lncn.ac/purcarpol
Treasury Management Policy
https://lncn.ac/treamanpol
Governance and Compliance
Policy Name
Link
Anti-Slavery Transparency Statement
https://lncn.ac/anslatrstpol
Business Continuity Policy
https://lncn.ac/bcpol
Business Continuity Strategy
https://lncn.ac/bcstratpol
Code of Practice: Academic Practice and Freedom of Speech
https://lncn.ac/acfreesppol
Conflicts of Interest Policy
https://lncn.ac/coipol
External Speaker Policy
https://lncn.ac/exspepol
Incident Management Policy
Evacuation and Invacuation Policy
https://lncn.ac/imtpol
https://lncn.ac/evacpol
Reportable Events Policy
https://lncn.ac/reporteventp
Risk Management Policy
https://lncn.ac/rmpol
Risk Management Strategy
https://lncn.ac/rmstratpol
Sponsorship of External Organisations and Individuals Policy
https://lncn.ac/spoexinpol
University Code of Ethics
https://lncn.ac/codeethpol
University Instrument and Articles of Government
Instrument of Government
Articles of Government
https://lncn.ac/instrument
https://lncn.ac/articlesog
Whistleblowing Policy
https://lncn.ac/whiblopol
Health and Safety
Policy Name
Link
Accident, Incidents and Near Miss Investigations Policy
https://lncn.ac/accincinvpol
Asbestos Management Policy
https://lncn.ac/asbmanpol
Biological Agents Policy
https://lncn.ac/bioagpol
CE Marking Guidance
https://lncn.ac/cemarkpol
Chemical Storage Policy
https://lncn.ac/chemstopol
Communicable Diseases Policy
https://lncn.ac/commdispol
Construction (Design & Management Policy)
https://lncn.ac/constrpol
Control of Electricity at Work Policy
https://lncn.ac/contrelecpol
Control of Substances Hazardous to Health Policy & Guidance
https://lncn.ac/coshhpol
Display Screen Equipment Policy
https://lncn.ac/dsepol
Driving at Work and Minibus Policy
https://lncn.ac/drivmbpol
Drone Policy
Drone Policy Appendix 1
https://lncn.ac/dronepol
https://lncn.ac/droneap1
Dangerous Substances and Explosive Atmospheres (DSEAR) Policy & Guidance
https://lncn.ac/dsearpol
Electromagnetic fields (EMF) Policy
https://lncn.ac/emfpol
First Aid Policy
https://lncn.ac/firstaidpol
Health and Safety Assurance Guidance
Health and Safety Assurance Policy
https://lncn.ac/hsassuranceg
https://lncn.ac/hsassurance
Health Surveillance Policy
https://lncn.ac/healthsur
Ionising Radiation Policy
https://lncn.ac/ionradpol
Kick-Stool Guidance
https://lncn.ac/kickstoolpol
Laser Pointer Guidance
https://lncn.ac/laserpoint
Legionella Policy
https://lncn.ac/legionpol
Lifting Operations and Lifting Equipment Policy
https://lncn.ac/lolepol
Lithium batteries
https://lncn.ac/batteriesp
Local Exhaust Ventilation Policy & Guidance
https://lncn.ac/levpol
Lone Working Policy
Lone Working Guidance
https://lncn.ac/loneworpol
https://lncn.ac/loneworkguid
Manual Handling Policy
Manual Handling Guidance
https://lncn.ac/manhanpol
https://lncn.ac/manuhanguide
New and Expectant Mothers Policy
https://lncn.ac/newexmotpol
Noise at Work Policy
https://lncn.ac/noisworkpol
Non ionising Radiation Policy
https://lncn.ac/nirspol
Offsite Working Policy
https://lncn.ac/offsworpol
PEEPs Policy for Staff
PEEP referral form
PEEPs for Students
https://lncn.ac/peepspol
https://lncn.ac/peeprefer
https://lncn.ac/studentpeep
Personal Emergency Evacuation Plans (PEEPs)
https://lncn.ac/peepsformpol
Powered Transporters Policy
https://lncn.ac/powertpol
Risk Assessment Policy & Guidance
https://lncn.ac/riskaspol
Sharp Blades and Knives Policy
https://lncn.ac/bladknipol
Sharp Blades and Knives Guidance
https://lncn.ac/bladkniguid
Smoking and Vaping on University Premises Policy
https://lncn.ac/smokvappol
Statement of Intent (Health and Safety)
https://lncn.ac/statintpol
Work Equipment Policy
https://lncn.ac/worequipol
Working at Height Policy
https://lncn.ac/worheipol
Young Workers Policy
https://lncn.ac/youworkpol
3D Printing Guidance
https://lncn.ac/3Dprint
People Performance and Culture
Policy Name
Link
Academic Sabbatical Policy
https://lncn.ac/acadsabbpol
Additional Responsibility and Acting Up Allowance
Acting up form
https://lncn.ac/addresppol
https://lncn.ac/actingupform
Adverse Weather Conditions
https://lncn.ac/advweather
Agency Worker Regulations
https://lncn.ac/agencyworeg
Annual Leave
https://lncn.ac/annleavepol
Bereavement
https://lncn.ac/brvmntguidel
Bullying and Harassment (Staff)
https://lncn.ac/bulhrsmtpol
COVID-19 Isolation
https://lncn.ac/covidisopol
Criminal Convictions, Security Clearance and Disclosure & Barring Policy
https://lncn.ac/ppcclearance
Disciplinary Policy
Disciplinary Appeal Form
Disciplinary Witness Statement Form
https://lncn.ac/stffdiscppol
https://lncn.ac/disappform
https://lncn.ac/diswitform
Disclosure and Barring Service (DBS)
Click here for the guide to eligibility
Use this gov.uk tool to find out what type of Disclosure and Barring Service (DBS) check you may need
https://www.gov.uk/find-out-dbs-check
Domestic Abuse Policy
https://lncn.ac/domabusepol
Employee Apprenticeships
https://lncn.ac/empapppol
Expenses & Overseas Travel
https://lncn.ac/travexppol
Expenses Card Policy
Further details on expenses can be found
here.
Procurement and Expenses guidance
https://lncn.ac/expcardpol
https://lncn.ac/expenses
https://lncn.ac/peguidance
Flexible Working
Flexible Working Form
https://lncn.ac/flexworkpol
https://lncn.ac/flexworkform
Grievance
https://lncn.ac/grievpol
Immigration reimbursement scheme
https://lncn.ac/immreimbsch
Improving Performance
Employee Guidance Notes
Manager Guidance Notes
https://lncn.ac/imprvperfpol
https://lncn.ac/empguidance
https://lncn.ac/manguidance
Industrial Action
https://lncn.ac/indstactpol
Leave of Absence
https://lncn.ac/leaveabspol
Managing Sickness Absence
Manager Guidance for delegation and reports in MyView
MyView recording sickness absence
Return to work form
https://lncn.ac/mgmtsickpol
https://lncn.ac/mandeleg
https://lncn.ac/mvsickness
https://lncn.ac/returntowork
Mandatory Training Policy
https://lncn.ac/mandtrainpol
Menopause
Guide to support individuals with menopause
https://lncn.ac/menopausepol
https://lncn.ac/menopause
Non-Disclosure Agreements for Employees
https://lncn.ac/ndaemppol
Organisational Change Policy
https://lncn.ac/orgchange
Overtime Policy
https://lncn.ac/overtimepol
Paid Participant (in Research) Payment Policy
Paid Participant Request Form
Paid Participant Reconciliation Form
https://lncn.ac/resprtpaypol
https://lncn.ac/partpayreq
https://lncn.ac/partpayrecon
Parental Leave
Parental leave application form
https://lncn.ac/parentlvpol
https://lncn.ac/parentleave
Pay Protection Policy
https://lncn.ac/payprotpol
Probation
https://lncn.ac/probationpol
Professional and Career Development Loan Policy
https://lncn.ac/profdevloan
Professional Development
https://lncn.ac/profdevpol
Recruitment and Selection
https://lncn.ac/recselpol
Relocation
https://lncn.ac/relocatnpol
Retirement
Flexible working into retirement application form
https://lncn.ac/retirpol
https://lncn.ac/flexretire
Salary Sacrifice
https://lncn.ac/salsacpol
Season Ticket Loan
https://lncn.ac/seasontixpol
Senior Management Group Salary Review
https://lncn.ac/smgsalrevpol
Social Media (Staff)
https://lncn.ac/stfsocmedpol
Staff/Students Relationship Policy
https://lncn.ac/stfsturelpol
Stress in the Workplace
Departmental Stress Risk Assessment Form
Individual Stress Risk Assessment checklist
Managers Guide - Dealing with cases of work related stress
Managers Guide - Stress Risk Assessment
Tackling Stress - Management Standards Approach
Working together to reduce stress at work guide
https://lncn.ac/stresswrkpol
https://lncn.ac/dpstressrisk
https://lncn.ac/indstressra
https://lncn.ac/managstress
https://lncn.ac/mgrstressra
https://lncn.ac/tacklestress
https://lncn.ac/reducestress
Supporting New and Expectant Families (Maternity, Paternity and Adoption Leave)
Forms
Guide for new and expectant mothers who work
https://lncn.ac/newfampol
https://lncn.ac/hrforms
https://lncn.ac/newexpmother
Tackling Harassment and Sexual Misconduct (E6 Single Comprehensive Source of Information)
https://lncn.ac/harassment
Time off for training
Guidelines for Employees
Guidelines for Managers
Time off for Training Information
Application Form
https://lncn.ac/timetrainpol
https://lncn.ac/guideempl
https://lncn.ac/guideman
https://lncn.ac/timeofftrain
https://lncn.ac/timetrainapp
Transparency information
https://lncn.ac/transparency
Visa Loan Scheme Policy
Visa Loan Scheme Application Form
https://lncn.ac/visaloanpol
https://lncn.ac/visaloanapp
Withholding of Pay Policy
https://lncn.ac/overpaypol
Working Time Regulations
https://lncn.ac/wrktimeregs
Research and Enterprise
Policy Name
Link
Artificial Intelligence (AI) Research Policy
https://lncn.ac/AIresearch
Authorship, Contribution and Publishing Code of Practice
https://lncn.ac/autcontrpol
Concordat to Support the Career Development of Researchers
https://lncn.ac/rdconcordat
Concordat to Support the Career Development of Researchers Progress Report
https://lncn.ac/concordatsr
Consultancy Policy
https://lncn.ac/conpol
Due Diligence Policy (International Research)
https://lncn.ac/dudilpol
Export Control Policy
Export Control form
https://lncn.ac/expcontrol
https://lncn.ac/exportcform
Intellectual Property Policy
https://lncn.ac/intpropol
Open Access and Rights Retention Policy
https://lncn.ac/OARRpol
Paid Participant (in Research) Payment Policy
Paid Participant Request Form
Participant Payment Reconciliation Form
https://lncn.ac/resprtpaypol
https://lncn.ac/partpayreq
https://lncn.ac/partpayrecon
Procedure for the Investigation of Misconduct in Research
https://lncn.ac/rmisconduct
Research Code of Practice
https://lncn.ac/rescoprapol
Research Data Management Policy
https://lncn.ac/redatmanpol
Research Ethics Policy
https://lncn.ac/re
Research Excellence Framework (REF) Code of Practice
https://lncn.ac/reexfrapol
Research Unit Structure, Governance and Review Policy
https://lncn.ac/regovstrpol
Responsible Metrics Policy
https://lncn.ac/resmetpol
Spin Out Policy
https://lncn.ac/spoupol
Spinout Review: Statement of Best Practice Adoption 2024
The University of Lincoln's declaration of adoption statement regarding the government's Spinout Review and its alignment of best practice with University policy:
The University of Lincoln is a strong proponent of research commercialisation for both monetary return and impact (societal benefit). Efforts have been made within the institution to facilitate this activity by increasing IP and research commercialisation awareness amongst academics and researchers. Commercialisation of research outputs at our institution is underpinned by our intellectual property and spinout policies and processes which are substantively aligned with the Spinout Review 2024 best practices.
Areas that require amendments for full alignment include a statement addressing the National Security and Investment Act 2021 and equity distribution for software spinout companies which has been suggested by the Review at a maximum of 10% for the university and minimum of 90% for inventors.
You can contact us regarding the adoption of the Spinout Review best practices by email at
contracts@lincoln.ac.uk
.
Teacher Education Framework for PGR Students Who Teach
https://lncn.ac/teedfrpgrpol
Sustainability
Policy Name
Link
Biodiversity
https://lncn.ac/biodipol
Environment and Energy Policy
https://lncn.ac/envenpol
Sustainable Travel Policy
https://lncn.ac/sustrvpol
For more information on Sustainability at Lincoln please visit the
Sustainability
page.
Policy Framework
Policy Name
Link
Policy framework
https://lncn.ac/polframe
Policy documents template
https://lncn.ac/poldoctemp
Coming Soon
We are currently reviewing our suite of policy documents in order to ensure due alignment with Office for Students
Regulation and Guidance relating to Academic Freedom and Free Speech
as part of our commitment to securing free speech within law. This work will include all policy documents relating to (list is not exhaustive):
admissions, appointments, reappointments and promotions
disciplinary matters
employment contracts (that may include conditions on speech)
equality or equity, diversity and inclusion, including the PSED
fitness to practise policies and procedures
harassment and bullying policies
IT, including acceptable use policies and surveillance of social media use
Prevent duty
principles of curricular design
research ethics
speaker events
staff and student codes of conduct
In the meantime, or in cases of uncertainty, the definitive and up-to-date statement of the institution’s approach to freedom of speech is set out in our Code of Practice on Academic Freedom and Freedom of Speech and guidance can be sought from the
Legal and Compliance Services team.
Skip to content
University Policies
Newton AI Bot
University Policies
The University of Lincoln operates within a framework of regulations, policies, and procedures to ensure it meets the statutory requirements for UK universities.
Other documents also form important elements of our Governance regime and relate to many and varied aspects of University business, including teaching and learning, employment, finance, and student services.
An A-Z list of our policies can also be accessed in the
University Policies A-Z page
.
You will notice that next to each policy is a link shortener. We encourage you to use the link shortener so that you are always using the most up to date version of the policy.
Got a question about a policy or can't find the policy you're looking for? Try asking our AI bot Newton:
https://lncn.ac/newton
Newton is currently only available to staff but will be rolled out to students soon.
Some documents may not be suitable for users of assistive technology. If you need a version of a document in a more accessible format, please email
policies@lincoln.ac.uk
Admissions and Student Recruitment
Policy Name
Link
Access and Participation Plan
Access and Participation Plan 2025/26 - 2028/29
Access and Participation Plan Summary 2025/26 - 2028/29
Access and Participation Plan 2020/2021 - 2024/25
Access and Participation Plan Summary 2020/2021 - 2024/25
Previous plans and reports
https://lncn.ac/apppol
https://lncn.ac/appsumpol
https://lncn.ac/appv1pol
https://lncn.ac/appsumv1pol
Accreditation of Prior Learning Policy
https://lncn.ac/accprlepol
Admissions Policy – Postgraduate
https://lncn.ac/adpospol
Admissions Policy – Undergraduate
https://lncn.ac/adunpol
Admissions T&Cs
https://lncn.ac/admtandc
Annual Fee Information
2021-22
2022-23
2023-24
2024-25
2025-26
https://lncn.ac/af2122
https://lncn.ac/af2223
https://lncn.ac/af2324
https://lncn.ac/af2425
https://lncn.ac/af2526
CAS Issuance Policy
https://lncn.ac/casispol
Fitness to proceed process for H&SC (included as part of the School of Health and Care Sciences Programme Admissions Guidance)
https://lncn.ac/SHSCadmi
Academic, Student Policies and University Regulations
To access the University Regulations page please visit the
University Regulations and Schedule of Awards
page.
Policy Name
Link
Academic Partnerships – OfS Registration Status Policy
https://lncn.ac/acparofspol
Academic Partnerships Policy
https://lncn.ac/acparpol
Academic Quality Manuals and Forms
https://lncn.ac/qam
Access and Participation Plan
Access and Participation Plan 2025/26 - 2028/29
Access and Participation Plan Summary 2025/26 - 2028/29
Access and Participation Plan 2020/2021 - 2024/25
Access and Participation Plan Summary 2020/2021 - 2024/25
Previous plans and reports
https://lncn.ac/apppol
https://lncn.ac/appsumpol
https://lncn.ac/appv1pol
https://lncn.ac/appsumv1pol
AI teaching, learning and Assessment Policy
https://lncn.ac/AITLA
Alcohol and Substance Use Policy
https://lncn.ac/alsubusepol
Anti-Bullying and Harassment Policy for Students
https://lncn.ac/anbulhapol
CAS Issuance Policy
https://lncn.ac/casispol
Domestic Abuse Policy
https://lncn.ac/domabusepol
Employer Complaints and Disputes Policy (Apprenticeships)
https://lncn.ac/emcodispol
Extensions Policy
https://lncn.ac/extpol
Immediate Temporary Removal of a Student (from Placement) Policy
https://lncn.ac/ftppol
Lecture Recording Guidance
https://lncn.ac/lecrecguipol
Level 7 Delivery by Collaborative Partners Policy
https://lncn.ac/dele7propol
Management of Assessment Policy
https://lncn.ac/manaspol
Misallocation of Marks Policy
https://lncn.ac/mismarpol
Module and Programme Evaluation Policy
https://lncn.ac/moproevpol
Monthly Boards Policy
https://lncn.ac/monboapol
Personal Academic Tutoring Policy
Addendum: Flexible Application of Personal Academic Tutoring for Apprenticeship and Work-Based Learning Programmes
https://lncn.ac/peractupol
https://lncn.ac/pataddendum
Postgraduate Research (PGR) Absence and Leave Policy
https://lncn.ac/pgrleave
Postponed Classes Policy
https://lncn.ac/posclapol
Programme Closures, Suspensions and Changes Policy
https://lncn.ac/proclsuchpol
Proof Reading Policy
https://lncn.ac/uolprpag
Reading and Resource List Policy
https://lncn.ac/rerelispol
Refund and Return to Title IV Funds Policy
https://lncn.ac/retifupol
Safeguarding Policy
https://lncn.ac/safepol
Satisfactory Academic Progress Policy
https://lncn.ac/saacpropol
Schedule of Awards
https://lncn.ac/soawards
Student Death Protocol
https://lncn.ac/studeaprpol
Student Mental Health Policy
https://lncn.ac/stumenhepol
Student Policy on Use of Social Media
https://lncn.ac/stuusesmpol
Student Protection Plan
https://lncn.ac/protectplan
Student Refund and Compensation Policy
https://lncn.ac/refandcompol
Students Under the Age of 18 Policy
https://lncn.ac/stuu18pol
Tackling Harassment and Sexual Misconduct (E6 Single Comprehensive Source of Information)
https://lncn.ac/harassment
Timetabling Policy
https://lncn.ac/timetablep
University Regulations
https://lncn.ac/uniregs
Workplace Education Activity Policy
https://lncn.ac/woredacpol
Delivery of Level 7 Provision by FE/HE Partner Colleges Policy
https://lncn.ac/dele7propol
Communications
Policy Name
Link
Electoral Campaigning on Campus Policy
https://lncn.ac/elecampol
Poster Policy
https://lncn.ac/postpol
Social Media (Staff)
https://lncn.ac/stfsocmedpol
Data Protection and Records Management
Policy Name
Link
Data Protection Policy
https://lncn.ac/DataP-policy
Information Ownership and Classification Policy
https://lncn.ac/infownclapol
Records Management
https://lncn.ac/recmngpol
For more information on Data Protection and Information Compliance please visit the
Data Protection & Information Compliance
page.
Digital Services
Policy Name
Link
Acceptable Use Policy
https://lncn.ac/aup
Artificial Intelligence (AI) Policy
https://lncn.ac/aipol
Managing User Access Policy (ICT)
https://lncn.ac/manusaccpol
Print Policy
https://lncn.ac/prinpol
Technology Asset Management Policy (ICT)
Asset Management Process - Client Devices
Asset Management Process - BYOD
https://lncn.ac/assemanpol
https://lncn.ac/assetmancli
https://lncn.ac/assetmanbyod
Equality, Diversity and Inclusion
Policy Name
Link
Access and Participation Plan
Access and Participation Plan 2025/26 - 2028/29
Access and Participation Plan Summary 2025/26 - 2028/29
Access and Participation Plan 2020/2021 - 2024/25
Access and Participation Plan Summary 2020/2021 - 2024/25
Previous plans and reports
https://lncn.ac/apppol
https://lncn.ac/appsumpol
https://lncn.ac/appv1pol
https://lncn.ac/appsumv1pol
Assistance Animals Policy for Students
https://lncn.ac/asanisupol
Gender-Based Violence (Preventing and Responding to) Policy
https://lncn.ac/gbvpolicy
Trans / Non-Binary / Gender Identity (under review)
https://lncn.ac/trnsgndnbpol
For more information about Equality, Diversity and Inclusion please visit the
Equality Charter Success
page.
Estates
Policy Name
Link
CCTV
https://lncn.ac/cctvpol
Cycling and Storage Policy
https://lncn.ac/cycstopol
Estates Health and Safety Policy/statement of intent
https://lncn.ac/haspol
Space Management
https://lncn.ac/spamanpol
Thermal Comfort Policy
https://lncn.ac/thermcopol
University of Lincoln Parking Policy
https://lncn.ac/parkpol
Visitors Policy
https://lncn.ac/vispol
Finance
Policy Name
Link
Anti Bribery Policy and policy on accepting gifts and hospitality
https://lncn.ac/antbripol
Anti Money Laundering Policy
https://lncn.ac/anmolaupol
Anti-Slavery Transparency Statement
https://lncn.ac/anslatrstpol
Ethical Investment Policy
https://lncn.ac/ethinbanpol
Expenses Card Policy
Further details on expenses
https://lncn.ac/expcardpol
https://lncn.ac/expenses
Financial Regulations
https://lncn.ac/finregpol
Fraud Policy
https://lncn.ac/fraudpol
Procurement Policy
Procurement and Expenses guidance
Procurement Thresholds and Procedures Matrix
https://lncn.ac/procpol
https://lncn.ac/peguidance
https://lncn.ac/procmatrix
Purchase card policy
https://lncn.ac/purcarpol
Treasury Management Policy
https://lncn.ac/treamanpol
Governance and Compliance
Policy Name
Link
Anti-Slavery Transparency Statement
https://lncn.ac/anslatrstpol
Business Continuity Policy
https://lncn.ac/bcpol
Business Continuity Strategy
https://lncn.ac/bcstratpol
Code of Practice: Academic Practice and Freedom of Speech
https://lncn.ac/acfreesppol
Conflicts of Interest Policy
https://lncn.ac/coipol
External Speaker Policy
https://lncn.ac/exspepol
Incident Management Policy
Evacuation and Invacuation Policy
https://lncn.ac/imtpol
https://lncn.ac/evacpol
Reportable Events Policy
https://lncn.ac/reporteventp
Risk Management Policy
https://lncn.ac/rmpol
Risk Management Strategy
https://lncn.ac/rmstratpol
Sponsorship of External Organisations and Individuals Policy
https://lncn.ac/spoexinpol
University Code of Ethics
https://lncn.ac/codeethpol
University Instrument and Articles of Government
Instrument of Government
Articles of Government
https://lncn.ac/instrument
https://lncn.ac/articlesog
Whistleblowing Policy
https://lncn.ac/whiblopol
Health and Safety
Policy Name
Link
Accident, Incidents and Near Miss Investigations Policy
https://lncn.ac/accincinvpol
Asbestos Management Policy
https://lncn.ac/asbmanpol
Biological Agents Policy
https://lncn.ac/bioagpol
CE Marking Guidance
https://lncn.ac/cemarkpol
Chemical Storage Policy
https://lncn.ac/chemstopol
Communicable Diseases Policy
https://lncn.ac/commdispol
Construction (Design & Management Policy)
https://lncn.ac/constrpol
Control of Electricity at Work Policy
https://lncn.ac/contrelecpol
Control of Substances Hazardous to Health Policy & Guidance
https://lncn.ac/coshhpol
Display Screen Equipment Policy
https://lncn.ac/dsepol
Driving at Work and Minibus Policy
https://lncn.ac/drivmbpol
Drone Policy
Drone Policy Appendix 1
https://lncn.ac/dronepol
https://lncn.ac/droneap1
Dangerous Substances and Explosive Atmospheres (DSEAR) Policy & Guidance
https://lncn.ac/dsearpol
Electromagnetic fields (EMF) Policy
https://lncn.ac/emfpol
First Aid Policy
https://lncn.ac/firstaidpol
Health and Safety Assurance Guidance
Health and Safety Assurance Policy
https://lncn.ac/hsassuranceg
https://lncn.ac/hsassurance
Health Surveillance Policy
https://lncn.ac/healthsur
Ionising Radiation Policy
https://lncn.ac/ionradpol
Kick-Stool Guidance
https://lncn.ac/kickstoolpol
Laser Pointer Guidance
https://lncn.ac/laserpoint
Legionella Policy
https://lncn.ac/legionpol
Lifting Operations and Lifting Equipment Policy
https://lncn.ac/lolepol
Lithium batteries
https://lncn.ac/batteriesp
Local Exhaust Ventilation Policy & Guidance
https://lncn.ac/levpol
Lone Working Policy
Lone Working Guidance
https://lncn.ac/loneworpol
https://lncn.ac/loneworkguid
Manual Handling Policy
Manual Handling Guidance
https://lncn.ac/manhanpol
https://lncn.ac/manuhanguide
New and Expectant Mothers Policy
https://lncn.ac/newexmotpol
Noise at Work Policy
https://lncn.ac/noisworkpol
Non ionising Radiation Policy
https://lncn.ac/nirspol
Offsite Working Policy
https://lncn.ac/offsworpol
PEEPs Policy for Staff
PEEP referral form
PEEPs for Students
https://lncn.ac/peepspol
https://lncn.ac/peeprefer
https://lncn.ac/studentpeep
Personal Emergency Evacuation Plans (PEEPs)
https://lncn.ac/peepsformpol
Powered Transporters Policy
https://lncn.ac/powertpol
Risk Assessment Policy & Guidance
https://lncn.ac/riskaspol
Sharp Blades and Knives Policy
https://lncn.ac/bladknipol
Sharp Blades and Knives Guidance
https://lncn.ac/bladkniguid
Smoking and Vaping on University Premises Policy
https://lncn.ac/smokvappol
Statement of Intent (Health and Safety)
https://lncn.ac/statintpol
Work Equipment Policy
https://lncn.ac/worequipol
Working at Height Policy
https://lncn.ac/worheipol
Young Workers Policy
https://lncn.ac/youworkpol
3D Printing Guidance
https://lncn.ac/3Dprint
People Performance and Culture
Policy Name
Link
Academic Sabbatical Policy
https://lncn.ac/acadsabbpol
Additional Responsibility and Acting Up Allowance
Acting up form
https://lncn.ac/addresppol
https://lncn.ac/actingupform
Adverse Weather Conditions
https://lncn.ac/advweather
Agency Worker Regulations
https://lncn.ac/agencyworeg
Annual Leave
https://lncn.ac/annleavepol
Bereavement
https://lncn.ac/brvmntguidel
Bullying and Harassment (Staff)
https://lncn.ac/bulhrsmtpol
COVID-19 Isolation
https://lncn.ac/covidisopol
Criminal Convictions, Security Clearance and Disclosure & Barring Policy
https://lncn.ac/ppcclearance
Disciplinary Policy
Disciplinary Appeal Form
Disciplinary Witness Statement Form
https://lncn.ac/stffdiscppol
https://lncn.ac/disappform
https://lncn.ac/diswitform
Disclosure and Barring Service (DBS)
Click here for the guide to eligibility
Use this gov.uk tool to find out what type of Disclosure and Barring Service (DBS) check you may need
https://www.gov.uk/find-out-dbs-check
Domestic Abuse Policy
https://lncn.ac/domabusepol
Employee Apprenticeships
https://lncn.ac/empapppol
Expenses & Overseas Travel
https://lncn.ac/travexppol
Expenses Card Policy
Further details on expenses can be found
here.
Procurement and Expenses guidance
https://lncn.ac/expcardpol
https://lncn.ac/expenses
https://lncn.ac/peguidance
Flexible Working
Flexible Working Form
https://lncn.ac/flexworkpol
https://lncn.ac/flexworkform
Grievance
https://lncn.ac/grievpol
Immigration reimbursement scheme
https://lncn.ac/immreimbsch
Improving Performance
Employee Guidance Notes
Manager Guidance Notes
https://lncn.ac/imprvperfpol
https://lncn.ac/empguidance
https://lncn.ac/manguidance
Industrial Action
https://lncn.ac/indstactpol
Leave of Absence
https://lncn.ac/leaveabspol
Managing Sickness Absence
Manager Guidance for delegation and reports in MyView
MyView recording sickness absence
Return to work form
https://lncn.ac/mgmtsickpol
https://lncn.ac/mandeleg
https://lncn.ac/mvsickness
https://lncn.ac/returntowork
Mandatory Training Policy
https://lncn.ac/mandtrainpol
Menopause
Guide to support individuals with menopause
https://lncn.ac/menopausepol
https://lncn.ac/menopause
Non-Disclosure Agreements for Employees
https://lncn.ac/ndaemppol
Organisational Change Policy
https://lncn.ac/orgchange
Overtime Policy
https://lncn.ac/overtimepol
Paid Participant (in Research) Payment Policy
Paid Participant Request Form
Paid Participant Reconciliation Form
https://lncn.ac/resprtpaypol
https://lncn.ac/partpayreq
https://lncn.ac/partpayrecon
Parental Leave
Parental leave application form
https://lncn.ac/parentlvpol
https://lncn.ac/parentleave
Pay Protection Policy
https://lncn.ac/payprotpol
Probation
https://lncn.ac/probationpol
Professional and Career Development Loan Policy
https://lncn.ac/profdevloan
Professional Development
https://lncn.ac/profdevpol
Recruitment and Selection
https://lncn.ac/recselpol
Relocation
https://lncn.ac/relocatnpol
Retirement
Flexible working into retirement application form
https://lncn.ac/retirpol
https://lncn.ac/flexretire
Salary Sacrifice
https://lncn.ac/salsacpol
Season Ticket Loan
https://lncn.ac/seasontixpol
Senior Management Group Salary Review
https://lncn.ac/smgsalrevpol
Social Media (Staff)
https://lncn.ac/stfsocmedpol
Staff/Students Relationship Policy
https://lncn.ac/stfsturelpol
Stress in the Workplace
Departmental Stress Risk Assessment Form
Individual Stress Risk Assessment checklist
Managers Guide - Dealing with cases of work related stress
Managers Guide - Stress Risk Assessment
Tackling Stress - Management Standards Approach
Working together to reduce stress at work guide
https://lncn.ac/stresswrkpol
https://lncn.ac/dpstressrisk
https://lncn.ac/indstressra
https://lncn.ac/managstress
https://lncn.ac/mgrstressra
https://lncn.ac/tacklestress
https://lncn.ac/reducestress
Supporting New and Expectant Families (Maternity, Paternity and Adoption Leave)
Forms
Guide for new and expectant mothers who work
https://lncn.ac/newfampol
https://lncn.ac/hrforms
https://lncn.ac/newexpmother
Tackling Harassment and Sexual Misconduct (E6 Single Comprehensive Source of Information)
https://lncn.ac/harassment
Time off for training
Guidelines for Employees
Guidelines for Managers
Time off for Training Information
Application Form
https://lncn.ac/timetrainpol
https://lncn.ac/guideempl
https://lncn.ac/guideman
https://lncn.ac/timeofftrain
https://lncn.ac/timetrainapp
Transparency information
https://lncn.ac/transparency
Visa Loan Scheme Policy
Visa Loan Scheme Application Form
https://lncn.ac/visaloanpol
https://lncn.ac/visaloanapp
Withholding of Pay Policy
https://lncn.ac/overpaypol
Working Time Regulations
https://lncn.ac/wrktimeregs
Research and Enterprise
Policy Name
Link
Artificial Intelligence (AI) Research Policy
https://lncn.ac/AIresearch
Authorship, Contribution and Publishing Code of Practice
https://lncn.ac/autcontrpol
Concordat to Support the Career Development of Researchers
https://lncn.ac/rdconcordat
Concordat to Support the Career Development of Researchers Progress Report
https://lncn.ac/concordatsr
Consultancy Policy
https://lncn.ac/conpol
Due Diligence Policy (International Research)
https://lncn.ac/dudilpol
Export Control Policy
Export Control form
https://lncn.ac/expcontrol
https://lncn.ac/exportcform
Intellectual Property Policy
https://lncn.ac/intpropol
Open Access and Rights Retention Policy
https://lncn.ac/OARRpol
Paid Participant (in Research) Payment Policy
Paid Participant Request Form
Participant Payment Reconciliation Form
https://lncn.ac/resprtpaypol
https://lncn.ac/partpayreq
https://lncn.ac/partpayrecon
Procedure for the Investigation of Misconduct in Research
https://lncn.ac/rmisconduct
Research Code of Practice
https://lncn.ac/rescoprapol
Research Data Management Policy
https://lncn.ac/redatmanpol
Research Ethics Policy
https://lncn.ac/re
Research Excellence Framework (REF) Code of Practice
https://lncn.ac/reexfrapol
Research Unit Structure, Governance and Review Policy
https://lncn.ac/regovstrpol
Responsible Metrics Policy
https://lncn.ac/resmetpol
Spin Out Policy
https://lncn.ac/spoupol
Spinout Review: Statement of Best Practice Adoption 2024
The University of Lincoln's declaration of adoption statement regarding the government's Spinout Review and its alignment of best practice with University policy:
The University of Lincoln is a strong proponent of research commercialisation for both monetary return and impact (societal benefit). Efforts have been made within the institution to facilitate this activity by increasing IP and research commercialisation awareness amongst academics and researchers. Commercialisation of research outputs at our institution is underpinned by our intellectual property and spinout policies and processes which are substantively aligned with the Spinout Review 2024 best practices.
Areas that require amendments for full alignment include a statement addressing the National Security and Investment Act 2021 and equity distribution for software spinout companies which has been suggested by the Review at a maximum of 10% for the university and minimum of 90% for inventors.
You can contact us regarding the adoption of the Spinout Review best practices by email at
contracts@lincoln.ac.uk
.
Teacher Education Framework for PGR Students Who Teach
https://lncn.ac/teedfrpgrpol
Sustainability
Policy Name
Link
Biodiversity
https://lncn.ac/biodipol
Environment and Energy Policy
https://lncn.ac/envenpol
Sustainable Travel Policy
https://lncn.ac/sustrvpol
For more information on Sustainability at Lincoln please visit the
Sustainability
page.
Policy Framework
Policy Name
Link
Policy framework
https://lncn.ac/polframe
Policy documents template
https://lncn.ac/poldoctemp
Coming Soon
We are currently reviewing our suite of policy documents in order to ensure due alignment with Office for Students
Regulation and Guidance relating to Academic Freedom and Free Speech
as part of our commitment to securing free speech within law. This work will include all policy documents relating to (list is not exhaustive):
admissions, appointments, reappointments and promotions
disciplinary matters
employment contracts (that may include conditions on speech)
equality or equity, diversity and inclusion, including the PSED
fitness to practise policies and procedures
harassment and bullying policies
IT, including acceptable use policies and surveillance of social media use
Prevent duty
principles of curricular design
research ethics
speaker events
staff and student codes of conduct
In the meantime, or in cases of uncertainty, the definitive and up-to-date statement of the institution’s approach to freedom of speech is set out in our Code of Practice on Academic Freedom and Freedom of Speech and guidance can be sought from the
Legal and Compliance Services team.