Extended Care - Whitefield Academy
Source: https://whitefield.org/academics/extended-care
Archived: 2026-04-23 17:12
Extended Care - Whitefield Academy
Family Portal
Preschool
Laying the Foundation: providing a loving approach to learning and growing for 1-4 year olds.
Learn more →
Elementary School
Engaging Growing Minds: providing foundational spiritual, academic, physical, and skill development
Learn more →
Middle School
Developing the Whole Person: providing an environment that is conducive to spiritual, academic, and emotional maturation.
Learn more →
High School
Equipping World-Changers: providing 9th–12th grade students with immersive, real-world experiences, rigorous academics, and spiritual development centered on biblical worldview
Learn more →
Extended Care
Providing care for students after the school day ends.
Learn more →
Apply Online
Request Information
Contact Us
Spiritual Life
We offer discipleship, worship, and leadership experiences to students at every grade level.
Learn more →
Athletics
The program emphasizes fundamentals of sportsmanship and athletic skill that relate to team spirit, confidence and enjoyment of team activities and relationships.
Learn more →
Fine Arts
The arts are designed for spiritual, cultural, and aesthetic enrichment to the glory of God.
Learn more →
Counseling
Whitefield Academy Counseling Office’s overall goal is to support and enrich the mission statement of the school at all grade levels
Learn more →
Health Office
The Health Office works to ensure the delivery of the school's health programs and provide services which enable the well-being of students, faculty and staff within the school environment
Learn more →
Apply Online
Request Information
Contact Us
Announcements
Enrollment Open - Apply Online
Click here to apply
Request More Information
Want to speak with somebody or schedule a visit? Click here.
Announcements
Employment Opportunities
We're hiring. Click here to view employment opportunities.
Enrollment Open - Apply Online
Click here to apply
Download 2025-2026 Academic Calendar
Download 2026-2027 Academic Calendar
Family Portal
Extended Care
APPLICATION AND POLICIES (Preschool- 5th Grade)
The Extended Care Program at Whitefield Academy is a service offered to Whitefield Academy families to provide care for their children after the school day ends. Enrollment is not required for Whitefield Academy students unless care is needed.
If you are interested in the enrolling your student(s) in the program, please review the program information and complete the attached application. An enrollment fee of $20.00 is required for each student yearly; with the maximum family cost of $60.00. This is not refundable.
There is only a morning care fee for preschool students, not K-12 students.
Pricing:
Morning Care 1-2 days
$5 per day per child
Morning Care 3-5 days
$15 per week per child
After School 1-3 days
$45.00 per week per child
After School 4 or 5 days
$70.00 a week per child
A family discount of $10.00 per week is offered to families with at least 2 children attending after school care full-time. Each additional child after the second is $20.00 a week.
*No discount for morning care.*
Morning Care
Morning Care begins at 7:15. Your preschooler may bring breakfast, but the school does not provide breakfast. We will provide milk for preschoolers in morning care. Preschoolers will have free play until classrooms open at 7:45. If your child arrives before 7:45, they will be signed into Morning Care.
There is not a fee for K-12 students utilizing Morning Care. K-12 students will be in the cafeteria where there are food options to buy for breakfast.
Hours of Operation
Extended Care begins at 3:00 p.m. and ends at 5:45. If your child is involved in any after-school activities and then reports to Extended Care, they must do so immediately following the dismissal of the activity. The child must go to the preschool office to check in with the Extended Care Coordinator before going to class. East Campus bus riders must go immediately to their area assigned, when getting off the bus.
Late Penalty
A late penalty of $1.00 per minute per student will be assessed to anyone who is picked up after 5:45 p.m. A student will be dismissed from the program if this occurs on a regular basis.
Sign in and Sign Out
Extended Care- Preschool – 5th grade
Only adults listed on the application or in the FACTS program will be allowed to pick up. If you need someone else to pick up your student, please call the office or e-mail the Assistant Preschool Director and the Extended Care Coordinator. We will ask for the identification of anyone picking up any child, at any time.
If, for any reason, we feel that the adult coming to pick up a student is unable to provide proper care for the student, we will contact someone else on the contact list. If no one else is able to pick up the student, we will call law enforcement.
Fegenbush Campus
Persons picking up will come to Preschool Entrance #8. Please ring the doorbell. Please, also have your photo ID with you the first few times you pick up as we learn new faces and names.
All students must be signed out on their grade level clipboard with the teacher each day. Office personnel will assist you, if your child is not in the classroom but in another area of the building or on the playground.
Billing
The student sign-out sheet is used to verify student attendance and to ensure that each family is billed properly. Payments are due weekly unless you set up an alternative payment schedule with the Extended Care Coordinator. Payments may be made via Family Portal, or by cash/check in the preschool office.
Emailed reminders of payment due will be sent on a regular basis. ACH payments made online are of no charge to the school or the family. Accounts that are more than 30 days behind may result in temporary suspension from the program (students unable to attend) until payment is caught up.
We are more than happy to give you a statement on your account for flexible spending accounts. Please allow us 2-3 business days to complete these.
Discipline
Students are to follow the same guidelines for discipline that they follow in the school day at Whitefield Academy. All of the behavior/discipline regulations found in the Parent/Student Handbook are applicable, including suspension or expulsion from the Extended Care program. If a student does not adhere to the guidelines established, the incident will be handled by the Extended Care Coordinator.
If the issue is severe, then the grade level principal will assist in handling the issue. If the issue persists and/or is severe, suspension or expuslion from the Extended Care Program may be recommended in accordance with the Whitefield Academy Parent/Student Handbook.
Early Dismissal/ School Delays
If for any reason Whitefield Academy is on a delayed schedule, there will be no morning care on that day.
If school closes early for bad weather, the Extended Care Program will close, and parents will be notified.
Please prepare ahead of time and be prepared for school closings. If Whitefield Academy is closed, the Extended Care Program is also closed.
Contact Numbers for both Extended Care Programs:
Fegenbush Campus- 502-239-3359
East Campus- 502-254-9593
Application
Extended Care Application 2026-2027
Admissions
The Whitefield Difference
Families are realizing the ineffectiveness of challenging their children scholastically without strengthening them spiritually. Whitefield Academy families reap the benefits that come from high academic standards based on strong Biblical principles.
Apply Online
Request Information
Whitefield Academy is a Preschool-12 private Christian school in Louisville, KY
(502) 239-2509
[email protected]
Facebook
Academics
Preschool
Elementary
Middle School
High School
Extended Care
Student Life
Spiritual Life
Athletics
Fine Arts
Guidance
Health Office
Admissions
Welcome
Note from Admissions Office
Visit Whitefield
Tuition & Fees
Shuttle Service
Admissions Process
FAQs
About Us
Who We Are
Welcome from Head of School
Faculty & Staff
Giving
PTF
Alumni
Employment Opportunities
© 2026 Whitefield Academy. All rights reserved.
Family Portal
Preschool
Laying the Foundation: providing a loving approach to learning and growing for 1-4 year olds.
Learn more →
Elementary School
Engaging Growing Minds: providing foundational spiritual, academic, physical, and skill development
Learn more →
Middle School
Developing the Whole Person: providing an environment that is conducive to spiritual, academic, and emotional maturation.
Learn more →
High School
Equipping World-Changers: providing 9th–12th grade students with immersive, real-world experiences, rigorous academics, and spiritual development centered on biblical worldview
Learn more →
Extended Care
Providing care for students after the school day ends.
Learn more →
Apply Online
Request Information
Contact Us
Spiritual Life
We offer discipleship, worship, and leadership experiences to students at every grade level.
Learn more →
Athletics
The program emphasizes fundamentals of sportsmanship and athletic skill that relate to team spirit, confidence and enjoyment of team activities and relationships.
Learn more →
Fine Arts
The arts are designed for spiritual, cultural, and aesthetic enrichment to the glory of God.
Learn more →
Counseling
Whitefield Academy Counseling Office’s overall goal is to support and enrich the mission statement of the school at all grade levels
Learn more →
Health Office
The Health Office works to ensure the delivery of the school's health programs and provide services which enable the well-being of students, faculty and staff within the school environment
Learn more →
Apply Online
Request Information
Contact Us
Announcements
Enrollment Open - Apply Online
Click here to apply
Request More Information
Want to speak with somebody or schedule a visit? Click here.
Announcements
Employment Opportunities
We're hiring. Click here to view employment opportunities.
Enrollment Open - Apply Online
Click here to apply
Download 2025-2026 Academic Calendar
Download 2026-2027 Academic Calendar
Family Portal
Extended Care
APPLICATION AND POLICIES (Preschool- 5th Grade)
The Extended Care Program at Whitefield Academy is a service offered to Whitefield Academy families to provide care for their children after the school day ends. Enrollment is not required for Whitefield Academy students unless care is needed.
If you are interested in the enrolling your student(s) in the program, please review the program information and complete the attached application. An enrollment fee of $20.00 is required for each student yearly; with the maximum family cost of $60.00. This is not refundable.
There is only a morning care fee for preschool students, not K-12 students.
Pricing:
Morning Care 1-2 days
$5 per day per child
Morning Care 3-5 days
$15 per week per child
After School 1-3 days
$45.00 per week per child
After School 4 or 5 days
$70.00 a week per child
A family discount of $10.00 per week is offered to families with at least 2 children attending after school care full-time. Each additional child after the second is $20.00 a week.
*No discount for morning care.*
Morning Care
Morning Care begins at 7:15. Your preschooler may bring breakfast, but the school does not provide breakfast. We will provide milk for preschoolers in morning care. Preschoolers will have free play until classrooms open at 7:45. If your child arrives before 7:45, they will be signed into Morning Care.
There is not a fee for K-12 students utilizing Morning Care. K-12 students will be in the cafeteria where there are food options to buy for breakfast.
Hours of Operation
Extended Care begins at 3:00 p.m. and ends at 5:45. If your child is involved in any after-school activities and then reports to Extended Care, they must do so immediately following the dismissal of the activity. The child must go to the preschool office to check in with the Extended Care Coordinator before going to class. East Campus bus riders must go immediately to their area assigned, when getting off the bus.
Late Penalty
A late penalty of $1.00 per minute per student will be assessed to anyone who is picked up after 5:45 p.m. A student will be dismissed from the program if this occurs on a regular basis.
Sign in and Sign Out
Extended Care- Preschool – 5th grade
Only adults listed on the application or in the FACTS program will be allowed to pick up. If you need someone else to pick up your student, please call the office or e-mail the Assistant Preschool Director and the Extended Care Coordinator. We will ask for the identification of anyone picking up any child, at any time.
If, for any reason, we feel that the adult coming to pick up a student is unable to provide proper care for the student, we will contact someone else on the contact list. If no one else is able to pick up the student, we will call law enforcement.
Fegenbush Campus
Persons picking up will come to Preschool Entrance #8. Please ring the doorbell. Please, also have your photo ID with you the first few times you pick up as we learn new faces and names.
All students must be signed out on their grade level clipboard with the teacher each day. Office personnel will assist you, if your child is not in the classroom but in another area of the building or on the playground.
Billing
The student sign-out sheet is used to verify student attendance and to ensure that each family is billed properly. Payments are due weekly unless you set up an alternative payment schedule with the Extended Care Coordinator. Payments may be made via Family Portal, or by cash/check in the preschool office.
Emailed reminders of payment due will be sent on a regular basis. ACH payments made online are of no charge to the school or the family. Accounts that are more than 30 days behind may result in temporary suspension from the program (students unable to attend) until payment is caught up.
We are more than happy to give you a statement on your account for flexible spending accounts. Please allow us 2-3 business days to complete these.
Discipline
Students are to follow the same guidelines for discipline that they follow in the school day at Whitefield Academy. All of the behavior/discipline regulations found in the Parent/Student Handbook are applicable, including suspension or expulsion from the Extended Care program. If a student does not adhere to the guidelines established, the incident will be handled by the Extended Care Coordinator.
If the issue is severe, then the grade level principal will assist in handling the issue. If the issue persists and/or is severe, suspension or expuslion from the Extended Care Program may be recommended in accordance with the Whitefield Academy Parent/Student Handbook.
Early Dismissal/ School Delays
If for any reason Whitefield Academy is on a delayed schedule, there will be no morning care on that day.
If school closes early for bad weather, the Extended Care Program will close, and parents will be notified.
Please prepare ahead of time and be prepared for school closings. If Whitefield Academy is closed, the Extended Care Program is also closed.
Contact Numbers for both Extended Care Programs:
Fegenbush Campus- 502-239-3359
East Campus- 502-254-9593
Application
Extended Care Application 2026-2027
Admissions
The Whitefield Difference
Families are realizing the ineffectiveness of challenging their children scholastically without strengthening them spiritually. Whitefield Academy families reap the benefits that come from high academic standards based on strong Biblical principles.
Apply Online
Request Information
Whitefield Academy is a Preschool-12 private Christian school in Louisville, KY
(502) 239-2509
[email protected]
Academics
Preschool
Elementary
Middle School
High School
Extended Care
Student Life
Spiritual Life
Athletics
Fine Arts
Guidance
Health Office
Admissions
Welcome
Note from Admissions Office
Visit Whitefield
Tuition & Fees
Shuttle Service
Admissions Process
FAQs
About Us
Who We Are
Welcome from Head of School
Faculty & Staff
Giving
PTF
Alumni
Employment Opportunities
© 2026 Whitefield Academy. All rights reserved.