BFSDC Parent/Camper Handbook - Burgundy Summer Camp

BFSDC Parent/Camper Handbook - Burgundy Summer Camp
About
About
Burgundy has two summer camps that provide great options for children excited about learning and playing in the outdoors. Both of our camps are accredited by the American Camp Association and offer educational opportunities led by nurturing staff in unique natural settings.
2026 Camps
Information
Important Info
Burgundy has two summer camps that provide great options for children excited about learning and playing in the outdoors. Both of our camps are accredited by the American Camp Association and offer educational opportunities led by nurturing staff in unique natural settings.
Information
BFSDC Parent/Camper Handbook
BFSDC Parent/Camper Handbook
The 2026 Burgundy Farm Summer Day Camp Parent/Camper Handbook is now ready!
It is full of great information to make sure you AND your camper(s) are ready to for a summer they will never forget!
Please review the 2026 Burgundy Farm  Summer Day Camp Parent Handbook below.  Read through all sections carefully so that you can be completely prepared for your first day of camp.
Many questions that parents have about camp are answered in the Parent/Camper Handbook.
Its the best resource to get you ready for camp!
Welcome to the Burgundy Farm Summer Day Camp!
Welcome to the Burgundy Farm Summer Day Camp!
We are thrilled that you will be joining us this summer! Burgundy Farm Summer Day Camp’s primary goal is to provide a safe and friendly environment where campers can learn and have fun. During the summer, campers will participate in a variety of enriching camp activities that are designed to build confidence, promote investigation and problem solving, and be a lot of fun. Our trained professional staff of child educators and camp counselors will work with campers at their developmental levels to meet their particular needs. Campers will learn and grow throughout the summer while enjoying all the exciting activities our 26-acre campus has to offer.
We feel that we are partners with parents when it comes to campers having a successful summer, and therefore we want you to feel comfortable coming to us at any time with concerns or questions. You will find that the camp administration and staff are eager to help you, and if they cannot, they will find someone who can. We looking forward to hosting your camper(s) this summer, and are confident that we will have a lot of fun.
Burgundy Farm Summer Day Camp Mission:
Burgundy Farm Summer Day Camp is committed to providing a safe, nurturing, and inclusive environment where children can take ownership of their camp experience, confidently be themselves, enjoy and respect the natural world, and have fun.  Burgundy feels that a positive summer camp experience is critical for all children as they grow their social and emotional skills, make and maintain relationships, accept and meet new challenges, and better understand who they are and who they want to be.
Contact Information
Burgundy Farm Summer Day Camp Contact Information – meet the Camp Leadership Team for Summer 2026!
Camp Director:
Hugh Squire, 703-842-0480 /
hughs@burgundyfarm.org
Assistant Camp Director (CIT C0-Director):
Stephanie Salinas,
stephanies@burgundyfarm.org
Camp Office:
703-842-0477 /
summercamp@burgundyfarm.org
Camp Clinic:
sdcclinic@burgundyfarm.org
Office Coordinator:
Sarah Shonerd (Camp Office)
Lower Division Director:
Mike Conners (Camp Office)
CIT Co-Director:
Greg Wright (Camp Office)
Waterfront Director:
Austin Dubos (reachable via the Camp Office)
Contagious Disease Mitigation Policies
In this section you will find information on:
Health & Safety Goals
Key Health Strategies
Do Not Come to Camp If…
Absences
Returning After Illness
If a Camper Becomes Sick at Camp
Injury Notifications
________________________________________
Health & Safety Goals
Prevent the spread of
communicable illness
Protect the
health, safety, and well-being
of all campers and staff
Maintain a
safe, in-person camp experience
Community Responsibility
A safe camp environment requires
everyone working together
Families and staff are expected to
follow health guidelines
Policies may be
adjusted as needed
based on health conditions
There is a Camp Clinic staffed by a Clinic Aide to supprt the counselors in camper health and well being
All Lead Counselors, and the majority of Assistant and Junior Counselors are FA/CPR/AED trained
Key team member also have their MAT training (medication administration trainng)
Key Health Strategies
Stay Home When Sick
Campers and staff should
not attend camp if feeling unwell
Anyone showing symptoms at camp will be
sent home
Vaccination (Recommended)
Vaccination and boosters are
strongly encouraged
Masks
Optional
for both indoor and outdoor settings
Personal choices will be
respected and supported
Hand Hygiene
Frequent handwashing throughout the day, including:
Upon arrival
Before/after eating
Before/after activities (including swimming)
After outdoor play
Handwashing stations and sanitizer are
widely available
Daily Health Screening
Parents should
check their child’s health each morning
Staff complete
daily health assessments
Anyone feeling ill should
stay home
Do Not Come to Camp If…
Fever over
100.1°F
Signs of illness, including:
Pink eye or infection
Severe sore throat
Nausea or vomiting
Diarrhea
Absences
Notify the
Camp Office (703-842-0477)
Provide:
Reason for absence/tardy/early dismissal
Symptoms and
start date
(if illness-related)
Returning After Illness
Camper may return after 24 hours
Applies to fever, vomiting, diarrhea, or contagious illness
If a Camper Becomes Sick at Camp
Camper will be
sent home if necessary
Parents/guardians will be contacted
Pick-Up Process
Park and
check in at the Camp Office
Staff will bring your child to you
Injury Notifications
For minor injuries:
Counselor will initially deal with minor injuries, and will call for the Clinic Aide if they need support
Parents may receive a
notification call
Pickup is at
parent discretion
For major injuries:
Emergency services may be called
A member of the camp leadership may ride along in the ambulance
Parents will be notified as soon as possible
Ensure all
contact information is up-to-date
Final Reminder
Do
not send your child to camp if they are unwell
Following these guidelines helps ensure a
healthy and successful camp experience for everyone
Licensing and Accreditation
Important Information about Licensing and our Accreditation throuhg the American Camp Association:
Licensing
Burgundy Farm Summer Day Camp is licensed by Virginia State Department of Social Services. A regular license is issued when the program substantially meets standards for licensure. The Commonwealth of Virginia helps assure parents that child day care programs that assume the responsibility for the supervision, protection, and wellbeing of a child for any part of a 24-hour day are safe.
Title 63.1, chapter 10 of the Code of Virginia gives the Department of Social Services authority to license these programs. While there are some legislative exemptions to licensure, licensed programs include child day centers, family day homes, child day center systems, and family day systems. The state may voluntarily register family day homes not required to be licensed.
Standards for licensed child day centers address certain health precautions, adequate play space, ratio of children to staff members, equipment, program, and record keeping. Criminal record checks and specific qualifications for staff and volunteers working directly with children are also required. Standards require the facility to meet applicable fire, health, and building codes. Compliance with standards is determined by announced and unannounced visits to the program by licensing staff within the Department of Social Services. In addition, parents or other individuals may register a complaint about a program, which will be investigated if it violates a standard.
Our facility was inspected for asbestos-containing materials (ACM) in March 2016 in accordance with licensing requirements. Although ACM were identified, no significant hazard areas were identified. A management plan has been written for our assistance in maintaining these ACM in the current condition. Please ask if you would like to see a copy of this inspection report and management plan. If you would like additional information about the licensing of child day programs, or would like to register a complaint, please contact the Fairfax Licensing Office, 3959 Fender Drive, Suite 320, Fairfax, VA, 22030 or phone 703-934-1505.
Accreditation with the American Camp Association
The Burgundy Farm Summer Day Camp is an accredited summer program with the American Camp Association (ACA). The ACA helps summer programs maintain the highest standards and best practices when it comes to providing meaningful and successful camp experiences to all children. The ACA accreditation, much like the Social Services Licensing, inspects all aspects of a summer program to ensure they are in line with the ACA’s current guidelines. There is an accreditation visit for renewal once every 5 years, and each year, to maintain accredited status, the camp must complete an Annual Accreditation Report.  The Burgundy Farm Summer Day Camp had a successful ACA accreditation visit during the summer of 2022.  The Burgundy Farm Summer Day Camp is proud to be an ACA accredited camp.
Camp Mornings
In this section you will find information about:
Morning Carpool
AM Swim Lessons
Bus Transportation
________________________________________
Morning Carpool
Morning Arrival (Carpool – 8-8:30am)
Arrival begins at
8:00 AM
Follow the driveway to
designated drop-off spots
(marked by cones and staff)
Wait for staff
to open your car door before your camper exits
Staff will:
Help campers out of the car
Direct them toward their camp area
For Campers
Campers will be guided to their camp spaces by counselors along the walkways
Staff are stationed across campus to
monitor, assist, and redirect
campers as needed
Counselors will
check campers in and take attendance
Important Reminders
Know your camper’s camp group
before arrival
Lower Division campers should
wear their camp animal button
(e.g., Bunny, Duck)
Campers are always supervised—no one should be unattended
Carpool Rules
Do not exit your car
—staff will assist your camper
No passing
at any time
Wait for the car in front of you to
fully pull out before moving forward
A line may form—please
wait patiently for your turn
Follow the
5 MPH speed limit
at all times
No cell phone use
during carpool
Always
follow staff directions
After Drop-Off
Once your camper exits,
continue through the traffic circle
and exit campus
Parking & Walking Option
Parking on campus is
very limited
If you choose to walk your camper:
Park in the
lower parking lot
(on the right when entering), or
Park on the
neighborhood street
and walk up
Be aware: extra vehicle movement during carpool can be
unsafe
Arriving Late (after 8:30am)
If you arrive late (after arrival ends at 8:30am) you need to park in an appropriate space and check your camper in at the Camp Office.  Camp staff will then escort your camper to their classroom.
*You may not leave campers unattended anywhere on campus, or at any time. You must escort late arrivals to the Camp Office and check them in with our staff.
*If your child will be absent we ask that you call the camp office, at 703-842-0499, prior to 8:30am.
The Summer Camp Office
is located in the offices in the Logan Loft nearest the parking lot, right next to where camper drop-off and pick-up take place. If you need any assistance, help with directions or paperwork, or have any general questions, you can park in any appropriate parking spot and come to the Camp Office where someone will be ready to assist you.
AM Swim Lessons
Campers who registered for the optional AM Swim Lessons will meet on the Campus Commons between 7:45-8am.  Lifeguards will be there to sign in your swimmer.  They will then escort them down to the pool for their lesson.  After AM Swim they will get the campers to their camp groups.
Parents can drop off AM Swimmers at 745am on the Campus Commons in their swim ready to swim.  Parents should park and wark their camper over to the Camp Office where a CIT will be waiting to check in the swimmers.
*AM Swimmers may want to bring 2 sets of swim gear as they will swim twice each day.
*AM Swimmers are not able to ride the AM Bus as the bus does not arrive on campus in time for the start of the AM Swim Lessons.
Camp Bus
Bus Transportation
Burgundy offers two bus options:
AM Bus:
Picks up campers in the
Capitol Hill area
and brings them to camp
4 PM Bus:
Transports campers from camp back to
Capitol Hill
Registration Required
Campers must be
registered in advance
to use the bus
No drop-in bus service
is available
Before Camp
Registered families will receive a
detailed email
with bus information before each session, including stop locations and pick-up and drop-off times
Prior to each session parents will receive a google form allowing them to pick their bus stop for that session – it is vital that you complete and submit this form
Camp Day
In
this section you will find information on:
-Programs and Schedule
-What to bring to camp
-What NOT to bring to camp
-Snack and lunch
__________________________________________________________
Programs and Schedule
*Please note, ALL campers are invited to join in for the dress-up days if they wish!
The Camp Day (8:30am-4:00pm):
At Burgundy, the camp day is very busy. All campers swim daily in our outdoor, saltwater pool. Age appropriate and thematic activities, recess and play, outdoor exploration and camp wide community events make up the camp day at Burgundy. Campers spend time with their camp groups working on projects and activities, enjoying recess and playtime, exploring our beautiful 26-acre outdoor campus, and having the chance to spend time with friends, both old and new.
Camper Supervision Ratios: Required minimum ratios (staff does not include CIT’s):
3-5 years – 1:6
6-8 years – 1:8
9-15 years – 1:10
LOWER DIVISION Rising JK – 2nd Grades, Ages 3.5 (potty trained) – 7:
Session 1: June 15 – 26 *No camp on Friday, June 19
Week 1: June 15-18
Theme:
Cartoon Camp!
Dress-up Day:
Dress like your favorite cartoon character!
Cartoon Camp is the ultimate adventure for young artists and storytellers! This camp is all about bringing your wildest cartoon characters and ideas to life. Campers will have the chance to design their own unique characters, craft comic strips, and then take their creations to the next level by building 3D models of them! Using these models, they’ll learn the exciting art of stop-motion animation to create their very own animated shorts. Whether it’s a superhero battling villains, a talking animal on an adventure, or a silly character in a wacky situation, the possibilities are endless! This camp is packed with fun, creativity, and hands-on art projects that focus on storytelling, design, and animation. Get ready for a summer of imagination, laughter, and artistic expression—where your cartoons and comics are the stars!
Week 2: June 22-26
Theme:
Water Water Everywhere!
Dress-up Day:
Crazy Hair/Crazy Hat Day!
Who’s ready for a wet and wild adventure? If you love water, this is the camp for you! Throughout the week, campers will dive into hands-on water experiments, create stunning water-themed art, and play exciting water games that will keep them cool and engaged. From exploring the science of water to crafting water-based masterpieces, every day offers new ways to get creative with this amazing element. The grand finale? On the last day, campers will put all their ideas together to design and build their very own water park right here on Burgundy’s campus! The day will be filled with fun as campers explore different water stations and enjoy a splash-tastic adventure with their friends. Get ready for a week of discovery, creativity, and a whole lot of water-filled fun!  You will get wet!!
Session 2 – June 29-July 3 *No camp on Friday, July 3
Week 1: June 29-July 2
Theme:
The Time Travelers Camp!
Dress-up Day:
Dress like the 1980s!
Come and transcend the arc of time, where the past, present, and future come to life in an exciting adventure! This summer, campers will work together to build their very own time travel device—whether it’s a car, ship, or portal—so they can journey to some of the most thrilling times in history (and even the future!). From digging for dinosaur bones in the prehistoric era to witnessing the grandeur of the Roman Empire, racing through a medieval jousting tournament, galloping through the wild, wild west, and exploring the wonders of the Renaissance, there’s no limit to where their time-traveling adventures can take them! And don’t forget the 1980s—campers will step into one of the greatest decades ever, with neon colors, cassette tapes, and classic games! With each new time period, they’ll engage in hands-on activities, learn about history, and let their imaginations soar as they travel through time. Get ready for a summer of excitement, discovery, and endless adventures in The Time Travelers Camp!
Week 2: July 6-10
Theme:
World Cup Camp!
Dress-up Day:
Wear your favorite sports jersey
World Cup Camp brings the excitement of the world’s biggest tournament to camp—but with a twist! Instead of focusing on soccer skills, campers will explore the host nations of the 2026 World Cup: Canada, the United States, and Mexico. Through games, hands-on activities, cultural challenges, and creative projects, they’ll spend a few days diving into the traditions, landscapes, foods, and fun facts of each country. Campers will also follow the real World Cup and learn about its incredible impact on the world—how it unites people, celebrates culture, and brings millions together through sport. Throughout the session, campers will compete in their own World Cup–style team tournaments, earning points toward becoming camp champions. It’s an engaging mix of global learning, friendly competition, and high-energy fun—perfect for curious kids ready to explore the world!
Session 3 – July 13-24
Week 1: July 13-17
Theme:
Burgundy Olympics!
Dress-up Day:
God/Goddess/Mythological Creature
Get ready to Greek-out at Burgundy this summer!  During this heavenly week of camp we will become Posideon at the pool, Athena in the art room, and Pericles on the playground, and we will have an adventure to rival that of Odysseus!  Become more than mortal this week as we ascend to the heavens to mingle with the Gods and Goddesses and learn the legends that they lived!
Week 2: July 20-24
Theme:
Carnival and Circus
Dress-up Day:
Tie-dye Friday!
It’s the greatest show at Burgundy!  Enjoy the colorful sights and sounds of a carnival atmosphere all week long as you play a variety of carnival games, create your own circus poster, and participate in the longtime camp tradition of Tie-dye Friday!  Campers will attend the Burgundy Carnival on Friday!
Session 4 – July 27-August 7
Week 1: July 27-31
Theme:
Burgundy’s Got Talent
Dress-up Day:
Dress like a Movie/Rock Star!
We got talent, yes we do, we got talent, how ‘bout you?  We know you do and this is the week to show it off!  The highlight of this camp is the annual camper led Burgundy talent show: Burgundy’s Got Talent!  Campers can choose to participate in the talent show on Friday, or just have fun showing off their talents all week to their campmates.  The spotlight is on, time to shine!
Week 2: August 3-7
Camp Theme:
Summertime Superheroes
Dress up Friday:
Dress like your favorite Superhero!
Superheroes assemble!  This camp is all about finding the superhero inside you!  Create, design, and become your own unique superhero and join the Brave Burgundy Buddies – a super team dedicated to creating fun for all campers!  Not even kryptonite can keep this camp down!
MIDDLE DIVISION Rising 1st-3rd/Ages 6-8:
The Middle Division is designed for camper’s who are rising 1st-3rd grades (ages 6-8) that, while they have enjoyed their Lower Division camp experience, may be ready to explore what Upper Division camp is like. This transitional camp division allows more choice to our oldest Lower Division campers who would like a bit more say in what they do during the camp day. Now, with the Middle Division, we have opened up all of the half-day camp programs that make the Upper Division so exciting to these campers. Campers who choose the Middle Division can “build their own session of camp” by selecting from a wide variety of half-day programs (campers pick a pairing of an AM camp AND a PM camp each session to create their full day of camp) to create their own camp experience. All afternoon camps in the Middle Division include daily swim instruction in Burgundy’s own outdoor, saltwater pool. The morning camps do not have a swim component, ensuring that campers swim once per day. Campers eat their lunch with their AM program and then rotate to their PM program.
This year all campers were able to pick from any of the  PM camps offered to match with their AM camp.  Counselors know which campers are going where in the afternoon and supervise the transition time.
Middle Division AM/PM Schedule:
8am-8:30am – Arrival
8:30am-12pm – Morning Camp
12pm-12:30pm – Lunch, with morning camp group
12:30pm-4pm – Afternoon Camp (swim time included)
4pm-4:30pm – Dismissal
The Middle Division also has two full day camps:
Alexandria Children’s Theatre
and
Wildthings
.  These full day Middle Division camps swim daily as well. They also enjoy recess and time to explore the campus while focusing on their curriculum.
Middle Division Full Day Schedule:
8am-8:30am – Arrival
8:30am-4pm – Camp Day
4pm-4:30pm – Dismissal
UPPER DIVISION Rising 4th-6th/Ages 9-11:
Upper Division campers, whether in our half-day programs or full day programs, will enjoy a busy schedule as well. Between daily swim, recess, and themed programming, they will move through their camp day from one engaging activity to another. Campers participating in our half-day camps must pick a pairing of an  AM camp and a PM camp to create their full day of camp. Campers will have their lunch with their AM program before rotating to their PM program.
This year all campers were able to pick from any of the PM camps offered to match with their AM camp.  Counselors know which campers are going where in the afternoon and supervise the transition time.
Upper Division AM/PM Schedule:
8am-8:30am – Arrival
8:30am-12pm – Morning Camp
12pm-12:30pm – Lunch, with morning camp group
12:30pm-4pm – Afternoon Camp (swim time included)
4pm-4:30pm – Dismissal
Full day Upper Division camps swim daily as well and enjoy recess and time to explore the campus while focusing on their curriculum. The Upper Division full day camps are:
-Burgundy Outdoors
-MakerSpace Magic
-Alexandria Children’s Theatre
Upper Division Full Day Schedule:
8am-8:30am – Arrival
8:30am-4pm – Camp Day
4pm-4:30pm – Dismissal
Burgundy Horsemanship Camp (rising 2nd – 6th graders/Ages 7-11)
Campers in the Burugndy Horsemanship Camp being their day on Burgundy’s camus just liek everyone else.  After arrival and check-in they make their way up to the Burgundy Stables via a short walk on a wooded trail.  Once they are at the Stables they have the horsemanship piece of their camp program and they stay at the Stables through lunch.  Then, after lunch, they come back to Burgundy’s campus for the rest of their camp day (swimming, recess, group games and activities).  They stay with the Horsemanship camp for the whole day.  Parents will receive a detailed email outlining how Horsemanship Camp works, what to bring, equipment required, as well as a liabiltiy waiver to sign and return prior to the start of their session.
Even though our camps have such busy schedules, we still find time to focus on unstructured play, which we believe is very important to children, and an important part of any camp experience. Playtime allows the campers to drive the activities and have a chance to be creative and active at the same time. This is encouraged throughout our campus, and all camps are given ample time to play.
Our counselors will carefully guide campers through their day, lead them in their activities, oversee their health and general wellbeing, and make sure that they have everything they need to be successful. You will find our staff caring and attentive, quickly forming strong bonds with all of our campers. Your children should feel comfortable approaching Counselors with any questions or concerns. Counselors are supported by the camp administration in all areas of the summer program, and are routinely observed to ensure the best quality service we can provide.
WHAT TO BRING TO CAMP:
To make sure your camper is prepared for the summer, please read through this list of what to bring carefully.
It is strongly recommended that your campers name be labeled on any item they bring to camp!
Water bottle
Swimsuit
Towel
Goggles
(OPTIONAL)
Swim shirt
(OPTIONAL)
Pool shoes
(OPTIONAL)
Sunscreen
Bug spray – can be sent in or applied at home before camp (or both)
Hat
Sunglasses
(OPTIONAL)
Extra change of clothes in a Ziplock bag (just in case!)
An AM snack that does not require refrigeration or heating (nut free!)
*If your camper participates in After Camp Care or Summer Enrichment they will want to pack a PM snack as well!
A lunch that does not require refrigeration or heating (nut free!)
*Please make sure that your campers name and the date are on their lunch!!
Backpack or bag to keep everything in
Separate bag for swim gear
2-3 face masks that fit tight and snug
(OPTIONAL)
1 Ziplock, or other appropriate bag, for the clean extra mask
(OPTIONAL)
1 Ziplock, or other appropriate bag, for the dirty used mask
(OPTIONAL)
A smile!
Your sense of adventure!
Towels and swimsuits will be sent home every day for washing. Counselors will allow time, as best they can according to their schedules, for campers to be outside after swimming to “air dry” so they will not have to pack soaking wet swim gear to take home.
We suggest that campers come dressed for active play. Shorts, t-shirts, and sneakers are ideal. Sandals can be dangerous and difficult to move in and are not recommended. Please label all items that your camper brings to camp. Please do not send valuables to camp with your children. BFSDC cannot assume responsibility for any lost items.
Please label any item you send to camp with your camper.
Camp staff will do their best to return lost items to the correct camper, and this process is made much easier if items are labeled.
WHAT NOT TO BRING TO CAMP:
These items are prohibited and possession of any of these items will have potential consequences, including dismissal from the camp. Campers should never bring the following items to camp at any time:
Weapons of any kind (including toys that look like weapons!)
Drugs, alcohol, or tobacco (prescription medications must be turned into the camp nurse with a completed Medicine Authorization Form)
Pets or animals
Personal sports equipment that may relate to camp activities; the camp will provide all equipment needed
Games, toys, electronics, collections, anything of great financial or personal value
Burgundy also discourages campers from bringing toys, collections, or technology to camp. Our busy days and outdoor focus are not conducive to these items and they run the risk of being damaged or lost. Campers are asked to leave these items at home.
*Our youngest campers, the Bunnies and Ducks, who still have a proper nap time in the afternoon, may bring a stuffed cuddle toy, or “stuffie”, if it helps them sleep at naptime.
SNACK and LUNCH (10am and 12-1pm):
Please note:
Burgundy is a nut free campus!
We ask that parents and campers respect this policy and not send any nut or nut products, or products processed in a facility that contains nuts, with their campers. If you choose to send soy butter, sunflower seed butter, or something similar, please also include a note indicating which product you are using. Counselors will check lunches and sometimes it is hard to distinguish between peanut butter and soy butter or other safe substitutes. Burgundy also stresses healthy foods and snacks. We discourage sending sodas and soft drinks with your camper’s lunch, but rather juices and/or water.
*Please be sure that all lunch boxes are labeled with your
child’s name
and the
current date
as this is required by the Virginia State Health Department.
SNACK:
All Burgundy campers need to bring a snack from home every day.  Every camp will have a snack time around 10am (this time may vary according to your camper’s schedule).   Campers will be physically distanced and outside during snack as much as weather allows.
*If your camper participates in After Camp Care or Summer Enrichments they will want to pack a PM snack as well!
LUNCH:
All Burgundy campers need to bring a lunch every day that does not require refrigeration or heating. Lunch will take place between 11:30am and 12:30pm, depending on each camp’s individual schedule. Campers will be physically distanced and outside during lunch as much as weather allows.  Counselors will try their best to make sure that campers eat their lunch each day, and will leave any uneaten food (within reason) in the lunch box so that parents can see what is being eaten and what is not. If we notice any issues with the eating habits of a camper, specifically not eating, we will contact the parent to let them know.
*We do not allow campers or counselors to share food.
Daily Swimming
In this section you will find information on:
-Swim Program Overview
-Supervision & Safety
-Participation & Approach
-Swim Group Placement
-Swim Groups
-Lower & Middle Division
-Upper Division
________________________________________________
Swim Program Overview
Campers have
30-minute swim periods daily (Monday–Friday)
The swim program is overseen by the
Waterfront Director
, who manages the team of Lifeguards and Swim Instructors
Each camper swims at the
same time every day
Monday–Thursday:
Swim instruction
Friday:
Free Swim Friday
(fun swim as a reward for the week)
Supervision & Safety
Lifeguard/Camper ratio:
1:6  (does not include Counselors)
Counselors:
Stay with their groups at the pool
Safety is the
top priority
in all pool decisions
Participation & Approach
Campers are
encouraged to participate daily
, but never forced
Lifeguards focus on:
Building
confidence and comfort
in the water
Making swim time
fun and engaging
Toys and swim equipment may be used during lessons
Floaties/swim vests are allowed, but staff will
help campers progress beyond them
Swim Group Placement
Swim tests are conducted
every Monday
Placement is based on
observed ability in the pool
(not prior experience)
Campers who feel mis-placed can
request a re-test
through counselors/lifeguards
All placements are made with
safety in mind
Swim Groups
Minnows:
Beginners (toddler pool)
Fish:
Intermediate (shallow end)
Dolphins:
Advanced (deep end; able to tread water and swim freestyle)
Lower & Middle Division
Swim lessons are
grouped by skill level
Each group is led by
lifeguards providing instruction
Skill Progression:
Beginner swimmers:
Water comfort and safety
Entering/exiting the pool
Basic skills (floating, kicking, arm movement)
Intermediate swimmers:
Submerging head, breath control
Floating, gliding, and basic movement
Freestyle swim the width of the pool
Advanced swimmers:
Freestyle, backstroke, treading water, and introductory breaststroke
Parents will receive the Burgundy Swim Curriculum for all skill levels prior to the start of camp
Upper Division
Focus on
stroke development and technique
Swimmers practice multiple strokes throughout the week
Thursday:
Lap swimming to reinforce skills
Instruction is
adapted
for all ability levels
Parents will receive the Burgundy Swim Curriculum for all skill levels prior to the start of camp
Overall Experience
The pool is a
highlight of camp
Campers build
skills, confidence, and friendships
Emphasis on a
safe, supportive, and fun environment
Camper Behavior and Classroom Management
In this section you will find information on:
-Camp Rules
-Our Counselors
-Behavior & Support
-When Additional Support Is Needed
-Camper Suspension and/or Dismissal
-Parent Communication
_______________________________________________
Camp Rules
Respect Each Other
Respect Burgundy
Have Fun!
Our Counselors
Counselors act as
teachers and mentors
throughout the day
They help with:
Daily activities and projects
Conflict resolution
Adjusting to camp
Camper support and well-being
They create a
safe, inclusive, and welcoming environment
where everyone belongs
Many counselors are
former campers
and returning staff
Counselor Roles
Lead Counselors
Typically teachers or education-focused college students
Lead the group and are
primarily responsible
for campers and staff
Assistant Counselors
College or older high school students
Support daily activities and help
monitor camper safety and behavior
Junior Counselors
High school students (often former CITs)
Assist with all aspects of the camp day under supervision
Behavior & Support
All behavior has meaning and Burgundy counselors will always try to figure out what a campers behavior is trying to tell them.
All counselors are responsible for
camper safety and well-being
Campers are expected to act in ways that are:
Respectful to others
Respectful to staff and the camp
Respectful to themselves
Staff use
positive behavior management
, including:
Listening and problem-solving
Logical consequences
Patience and understanding
Helping campers rejoin activities successfully
When Additional Support Is Needed
Camp leadership may step in for more serious situations
Parents may be contacted to:
Share insight
Collaborate on solutions
Possible outcomes (if needed):
Early pick-up for the day
Removal from a camp session (for ongoing issues)
Every effort is made to
support campers and keep them in the program
Camper Suspension and/or Dismissal
TheBurgundy Farm Summer Day Camp reserves the right to
suspend or dismiss a camper
if behavior:
Impacts safety
Disrupts others’ experience
Affects staff or the camp community
Parent Communication
Parents are encouraged to
contact the Camp Office anytime
with concerns about their child’s experience or well-being
The Camp Office will communicate with parents when necessary about their camper, for both positive and negative behavior
The
Burgundy MyCampApp
is a great way for parent to stay current on everything happening at camp
Health and Safety
In this section you will find information on:
-Health & Safety Overview
-When to Stay Home
-If a Camper Becomes Sick at Camp
-Returning to Camp After Illness
-Absences
-Picking Up a Sick Camper
-Injuries at Camp
-Medication Policy
-Health Monitoring & Prevention
-Important Reminders
_____________________________________________________
Health & Safety Overview
All pool staff, Lead Counselors, and Camp Administration are
First Aid/CPR/AED certified
Key staff also hold
MAT certifications (Medication administration)
Lifeguards are
certified
, and multiple staff hold
Pool Operator Licenses
registered nurse (RN)
provides remote support to the Health Clinic
Clinic Aide
is on-site and responsible for:
Treating minor injuries and illnesses
Administering medication
Managing camper and staff medical records
When to Stay Home
Campers
may not attend camp
if they:
Have a
fever over 100.1°F
Show signs of illness, including:
Pink eye or other infections
Severe sore throat
Nausea or vomiting
Diarrhea
Persistent cough or cold symptoms
Do not send your child to camp if they are unwell
If a Camper Becomes Sick at Camp
Camper will be taken to the
Health Clinic
for evaluation
If symptoms suggest illness, the camper will be
sent home
Parents/guardians will be contacted
Returning to Camp After Illness
Camper can return after 24 hours
Applies to fever, vomiting, diarrhea, or contagious illness
Absences
Parents must
notify the Camp Office
of any absence
Provide:
Reason for absence/tardy/early dismissal
Symptoms and
date symptoms began
(if illness-related)
Picking Up a Sick Camper
Park and
check in at the Camp Office
Staff will bring your child to you or you will be asked to pick up your camper from the Health Clinic
Parent/guardian must
the camper
Injuries at Camp
Minor injuries:
Treated on-site
Parents may be notified
Pickup is at parent discretion
Serious injuries:
Handled by Administration and Clinic Aide
Parents notified immediately
Emergency services called if needed
Medication Policy
Required for
all medications
(prescription, OTC, EpiPens):
Completed
Medication Authorization Form
(doctor + parent sections)
Medication must:
Match the form exactly
Be
current (not expired)
Be in
original packaging
with matching label
Submit
form + medication together
to the Clinic Aide
Recommended: submit
before the first day of camp
Health Monitoring & Prevention
Counselors:
Monitor campers for signs of illness (Daily Health Observation)
Encourage
self-advocacy
(speaking up when not feeling well)
Daily
tick checks
(visual check of exposed skin and clothing)
Parents should perform a
thorough tick check at home
Tick Policy:
Camp will
not remove embedded ticks
Parents will be
notified immediately
Important Reminders
Notify the Camp Office of any
contagious illness
Ensure all
contact information is up-to-date
These policies follow
state licensing requirements
and cannot be changed
These policies are in accordance with our licensing and accreditation and cannot be amended.
End of Day
In this section you will find information on:
-Afternoon Dismissal
-Carpool Process
-Carpool Placard
-Driving & Line Guidelines
-During Carpool
-After Pick-Up
-General Reminders
-Park and Walk Up
-After Camp Options
-After Camp Care
-Summer Enrichments
_________________________________________________________________
Afternoon Dismissal (Carpool – 4-4:30pm)
Time:
4:00–4:30 PM
Carpool begins
after buses depart
You may arrive at
3:45 PM
, but earlier arrival is not recommended
Carpool Process
Enter campus and
form a line along the right curb
Staff will direct cars into
3 lanes leading to 4 pick-up stations
Display your
official Burgundy Carpool Placard
on the front passenger side of your windshield
Staff will:
Read your placard
Call your camper via radio
Campers will be brought to your assigned pick-up station
Staff will
assist campers into the car
Carpool Placard
Required for all pickups —
no exceptions
Must be
printed and displayed clearly
Include:
Camper name(s)
(Optional) Camp group or division
Provide copies for
anyone authorized to pick up
Do
not create your own placard
or rely on verbal pickup
Driving & Line Guidelines
Enter carpool by
turning RIGHT onto campus from Norton Road
Do
not cut into the line
If needed, follow neighborhood streets to
loop around and join properly
Stay close to the curb to allow traffic to pass
Do not block driveways
No U-turns
in intersections, driveways, or the road
During Carpool
Stay in your car
at all times
No passing
anywhere in the line
Wait for the car in front of you to
fully exit before moving
Follow all
staff directions
Drive slowly and carefully (
5 MPH speed limit
No cell phone use
After Picking Up
Exit campus by
continuing down the hill
If using a car seat:
Pull forward (when safe) to buckle your child
Staff are
not permitted to buckle seatbelts/car seats
General Reminder
Carpool runs smoothly when families:
Follow procedures
Stay patient
Help keep dismissal
safe and efficient
Park and Walk Up
Parents can choose to park in the neighborhood and walk on to campus to pick-up their camper
Park
legaly and responsibly
in the neighborhood
Do not block our neighbors driveways
Walk up the hill to
cone #4
at the pick-up area
Show the staff member your
carpool placard
and let them know who you are picking up
A counselor will escort your camper to you
After Camp Options
After Camp Care (4:00–6:00 PM)
Campers go directly from camp—
no gap in supervision
Activities may include:
Playground time
Swimming
Arts & crafts
Exploring campus
Quiet time
Pick-up:
Camp Office
Summer Enrichments (4:30–5:30 PM)
Campers are escorted to instructors and checked in
Activities take place in
designated spaces
Pick-up:
Campus Commons
Parents must
sign campers out
with the instructor
Inclement Weather Policies
In this section you will find information on:
-Severe Weather Policy
-Thunderstorms & Carpool
-Camp Activities During Inclement Weather
-Dismissal During Inclement Weather
-Communication & Updates
________________________________________
Severe Weather Policy
Our Priority
The
safety of campers and staff is always the top priority
At the sound of
thunder or sight of lightning
, all campers are
immediately brought indoors
Campers remain inside until it is
completely safe to resume activities
Thunderstorms & Carpool
Carpool may be
delayed or paused
during thunderstorms
Dismissal will only resume
after sufficient time has passed
since the last thunder/lightning
Safety will
always take priority over on-time dismissal
Camp Activities During Inclement Weather
General Guidelines
Campers stay
indoors
during severe weather
Indoor time includes
fun, counselor-led activities
Swimming
Allowed in
light to moderate rain
only if
No thunder or lightning
Lifeguards have
clear visibility
Swim is
canceled immediately
if:
Thunder or lightning occurs
Pool visibility is reduced
Lifeguards and leadership have
full discretion
on swim safety
Severe Weather (Thunderstorms / Tornado Warnings)
All campers remain
indoors until “all clear”
All outdoor activities, including swimming, are
suspended
Missed activities may be
rescheduled when possible
Dismissal During Inclement Weather
Rain (No Thunder/Lightning)
Dismissal proceeds
as normal
Expect
slight delays
Follow staff directions and
remain patient
Thunder, Lightning, or Severe Weather
Dismissal will be
paused
until it is safe
Campers will remain indoors in:
Logan Loft
Gym
Middle School interior (for severe winds/tornado warnings)
Parents should:
Remain in their cars
Wait for staff instructions
Not attempt to walk up for pickup
Communication & Updates
My Camp App
Parents can download the app to receive:
Photos and videos
Camp updates and news
Emergency alert texts
(including delays)
Camp will also send emails about any news, updates, or weather related delays
Camp will provide updates
as quickly as safely possible
Contact Information
Camp Office:
703-842-0477, summercamp@burgundyfarm.org
Reach out anytime with questions or concerns
Final Reminder
Weather conditions may cause
delays or schedule changes
Your patience and cooperation help ensure a
safe and smooth dismissal process
Forms and Policies
In this section you will find informatin on:
-Camper Forms (Required)
Virginia Child Registration Form
Virginia Health Form (HIF)
Medication Authorization Forms (If Needed)
-Paperwork Playdates
-Questions About Paperwork
-Cancellation & Refund Policy
-Adding Sessions
-Switching Camp Groups
____________________________________
Camper Forms (Required)
To attend camp, the following
hard copy forms
must be submitted:
Virginia Health Form (HIF Form)
(required)
Virginia Child Registration Form (Proof of Identity)
(required)
Medication Authorization Form(s)
(only if needed)
Important:
These forms are
in addition to online registration
Must be submitted
before June 1
Required for
licensing and accreditation
Campers
cannot attend without completed forms
Virginia Child Registration Form
Required for all campers
Returning campers:
Update personal info and dates
Sign and date
No need to redo ID verification
New campers:
Complete entire form
Provide
in-person ID verification
(birth certificate or passport)
Virginia Health Form (HIF)
Required for all campers
Valid for
2 years from exam date
No need to resubmit if:
A current form is already on file
It remains valid through the camper’s last day
Forms from other states are accepted if
complete and current
Medication Authorization Forms (If Needed)
Required for
any medication
, including EpiPens
Two types:
Short-term (10 days or less)
Long-term (10+ days)
Paperwork Playdates
Opportunity to:
Submit forms
Complete ID verification
Visit campus and playground
Meet some of the summer staff
Visit the ice cream truck+
Pick up:
Camp t-shirt
Lower Division animal button
Schedule:
May 16 (10 AM–12 PM):
Last names A–K
May 30 (10 AM–12 PM):
Last names L–Z
If you cannot come to your assigned date it is okay to come to the other Playdate
Questions About Paperwork
Contact the Camp Office:
703-842-0480
703-842-0477
summercamp@burgundyfarm.org
Directors:
hughs@burgundyfarm.org
and
stephanies@burgundyfarm.org
Cancellation & Refund Policy
Payment Deadline
Full payment due by
May 1
Default setting at the time of registration is to have the camp balance
charged to the card on file automatically on May 1
Deposits are non-refundable at the time of registration
Cancellations
Before May 1:
Read as by April, 30
Refund available (minus non-refundable deposit)
After May 1:
No refunds
for any reason
To cancel:
Call
703-842-0480
(before camp)
Call
703-842-0477
(during camp)
Email:
hughs@burgundyfarm.org or stephanies@burgundyfarm.org
Adding Sessions
Allowed if space is available
After May 1:
Payment due immediately
Contact Camp Office to add sessions
Switching Camp Groups Mid-session
Very limited availability
Mid-session changes are
unlikely
Contact Camp Office to request
Emergency Preparedness
In this section you will find information on:
-Emergency Preparedness
-Parent Communication: My Camp App
__________________________________________
Emergency Preparedness
Training & Procedures
Camp has established
emergency policies and procedures
Staff are trained in:
Evacuation
Shelter-in-place
Lock-in procedures
Weather and environmental emergencies
Campers and staff practice:
Informally:
Weekly
Formally:
Monthly
Camp & School Coordination
Camp follows the same
emergency procedures used during the school year
All seasonal staff are trained on the
Burgundy Crisis & Emergency Plan
Supported by:
Camp Administration
School leadership on campus (e.g., Head of School, Operations)
In the Event of an Emergency
Administrators will:
Lead and support staff
Ensure
camper and staff safety first
Parents will be notified via:
Email and/or text
Communication will occur
as soon as it is safe to do so
Parent Communication: My Camp App
Burgundy uses
My Camp App
to keep families connected
Through the App, Parents Can:
View
photos and videos
of campers
Receive
camp updates and important information
Get
Emergency Alert Texts
, including:
Arrival/dismissal delays
Important campus updates
Our Commitment
Camp will
keep families informed
and updated
Priority is always:
Safety first
Clear and timely communication
Special Events
In this section you will find information on:
-Special Events & Theme Days
-Parent/Camper Orientation
-Dress-Up Days
-Major Camp Events
ACT Camp Performances
MakerSpace: Burgundy Derby
Burgundy Outdoors Family Cookout
-Burgundy’s Got Talent (Camper Talent Show)
-Weekly & Ongoing Activities
Ice Cream Day (Every Wednesday)
Water Slide Days
-Final Notes
____________________________________________
Special Events & Theme Days
Camp includes
special events and dress-up days
throughout the summer
Schedule is subject to change (families will be notified by email)
Some events are
camp-specific
—registered families will receive details directly
Parent/Camper Orientation
Part 1: Virtual Division Specific Info Sessions
Evening Zoom calls parents can join to learn about: Lower Division, Middle Division, Upper Division, and Horsemanship
CITs will have their own online orientation, information will be sent to all CITs and their parents
Covers:
Camp day overview
FAQs
What to expect
All Zooms will be recorded and sent to the appropraite camp families the next day
Families are encouraged to
watch in advance of the start of camp
if thety cannot attend
Dates:
Lower Division
– Monday, April 27, 7-8pm via Zoom (Zoom link will be sent to all Lower Division families)
Middle Division/Upper Division (includes Horsemanship)
– Monday, May 4, 7-8pm via Zoom
(Zoom link will be sent to all Middle/Upper Division and Horsemanship families)
Part 2: On-Campus Meet & Greet
Date:
Saturday, June 13
Time:
2:00–4:00 PM
What to Expect:
Meet the
Camp Director (Q&A)
Visit classrooms &
meet counselors
Pick up:
Camp t-shirt
Lower Division buttons
Explore the
campus
Important Notes:
Strongly recommended for all families, but most important for new camp families
Handbook contains most key information – such a great resource!
Paperwork due June 1
(before orientation)
Paperwork can be dropped off at orientation (not recommended)
ID verification (if needed) can also be completed
Dress-Up Days (All Campers & Parents Welcome to Participate!)
*Burgundy encourages all creative dress-up ideas, whether they are on theme or not.  We just love dress-up days, so have fun with it!
Session 1 (June 15–26)
(No camp June 19)
Week 1:
Cartoon Camp
→ Dress as a
favorite cartoon character
Week 2:
Water Water Everywhere
Crazy Hair/Hat Day
Session 2 (June 29–July 10)
(No camp July 3)
Week 1:
Time Travelers
1980s Dress-Up
Week 2:
World Cup Camp
Favorite Sports Jersey
Session 3 (July 13–24)
Week 1:
Burgundy Olympics
Mythological Theme
Week 2:
Carnival & Circus
Tie-Dye Day
Session 4 (July 27–August 7)
Week 1:
Burgundy’s Got Talent
Movie/Rock Star
Week 2:
Summertime Superheroes
Superhero Day
Major Camp Events
ACT Camp Performances
Held
last Friday of each session (afternoon)
Parents of ACT campers invited (details sent during camp)
Dates:
June 26 | July 10 | July 24 | August 7
MakerSpace Magic: Burgundy Derby
CO₂ car race & design competition
Last Thursday of each session (morning)
Parents of MakerSpace Magic cameprs are invited
Dates:
June 25 | July 9 | July 23
Burgundy Outdoors Family Cookout
Includes
overnight campout for campers
Parents of Burgundy Outdoors campers invited Thursday evening for:
Cookout dinner
Campsite visit
Goodnights
Friday early pick-up at noon
Dates:
July 9 | July 23 | August 6
Burgundy’s Got Talent (Camper Talent Show)
Session 4 – Friday, July 31 (Time TBD)
Typically the Middle/Upper Division show is in the AM, and the Lower Division show is in the PM
Non-competitive, fun community event
Open to camper performances (optional)
Parents of campers who are performing are invited
Weekly & Ongoing Activities
Ice Cream Day (Every Wednesday)
One treat after lunch (ice cream or Popsicle from the Ice Cream Truck)
All options are nut-free
Water Slide Days
Water slides available
daily
Camps rotate through scheduled times
Allows for:
Smaller groups
Cleaning between uses
Final Notes
Many events include
parent invitations
(sent during camp)
Camp emphasizes:
Fun traditions
Community experiences
Opportunities for camper creativity and participation
Burgundy's Summer Day Camp provides nature and nurture all summer long and is ACA accredited.
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