Board Meeting Minutes

Board Meeting Minutes
Board Meetings and Calendar, 2015 - Present
Last collate_minutes.rb run: 2026-04-15 23:10. The data is extracted from a list of
minutes
which have been approved by the Board.
Please Note
The Board typically approves the minutes of the previous meeting at the
beginning of every Board meeting; therefore, the list below does not
normally contain details from the minutes of the most recent Board meeting.
ASF Members may have access to a
private draft
of these still-unapproved minutes.
WARNING: these pages may omit some original contents of the minutes.
This is due to changes in the layout of the source minutes over the years.
Fixes are being worked on.
Executive Officer Reports
Board Chair
Executive Vice President
President
Secretary
Treasurer
Vice Chair
Additional Officer Reports
Audit
Brand Management
Conference Planning
Data Privacy
Diversity and Inclusion
ECMA Relations
Executive Assistant
Finance
Fundraising
Infrastructure
Jakarta EE Relations
JCP
Legal Affairs
Marketing and Publicity
Public Affairs
Security Team
Tooling
Travel Assistance
W3C Relations
Committee Reports
Abdera
Commons
Grails
Logging Services
Pivot
Struts
Accumulo
Community Development
Gravitino
Logo Development
PLC4X
Submarine
ACE
Continuum
Griffin
Lucene
POI
Subversion
ActiveMQ
Cordova
Groovy
Lucene.Net
Polaris
Superset
AGE
CouchDB
Guacamole
Lucy
Polygene
Synapse
Airavata
Creadur
Gump
MADlib
Portable Runtime (APR)
Syncope
Airflow
Crunch
Hadoop
Mahout
Portals
SystemDS
Allura
cTAKES
Hama
ManifoldCF
PredictionIO
Tajo
Ambari
Curator
Harmony
Marmotta
Public Relations
Tapestry
Answer
CXF
HAWQ
Maven
Pulsar
Tcl
Ant
Daffodil
HBase
Mesos
Qpid
Teaclave
Any23
DataFu
Helix
MetaModel
Quetzalcoatl
Tez
Apex
DataFusion
HertzBeat
Metro
Ranger
Thrift
APISIX
DataSketches
Hive
Metron
Ratis
Tika
Archiva
DB
HiveMind
MINA
Rave
Tiles
Aries
Deltacloud
Hop
Mnemonic
REEF
TinkerPop
Arrow
DeltaSpike
HTTP Server
MRUnit
River
Tomcat
Artemis
DeviceMap
HttpComponents
MXNet
RocketMQ
TomEE
AsterixDB
DevLake
Hudi
MyFaces
Roller
Traffic Control
Atlas
DirectMemory
HugeGraph
Mynewt
Royale
Traffic Server
Attic
Directory
iBATIS
NetBeans
Rya
Trafodion
Aurora
DolphinScheduler
Iceberg
NiFi
Samza
Training
Avalon
Doris
Ignite
Nutch
Santuario
TsFile
Avro
DRAT
Impala
NuttX
SDAP
Turbine
Axis
Drill
Incubator
ODE
SeaTunnel
Tuscany
Bahir
Druid
InLong
OFBiz
Sedona
TVM
Beam
Dubbo
IoTDB
Olingo
Sentry
Twill
Beehive
Eagle
Jackrabbit
Oltu
Serf
UIMA
Bigtop
ECharts
Jakarta
Onami
ServiceComb
Uniffle
Bloodhound
Empire-db
JAMES
OODT
ServiceMix
Unomi
BookKeeper
ESME
jclouds
Oozie
Shale
Usergrid
Brooklyn
Etch
Jena
Open Climate Workbench
ShardingSphere
VCL
bRPC
EventMesh
JMeter
OpenDAL
ShenYu
Velocity
Buildr
Excalibur
Johnzon
OpenJPA
Shindig
VXQuery
BuildStream
Falcon
Joshua
OpenMeetings
Shiro
Wayang
BVal
Felix
JSPWiki
OpenNLP
SINGA
Web Services
C++ Standard Library
Fineract
jUDDI
OpenOffice
SIS
Whimsy
Calcite
Flagon
Juneau
OpenWebBeans
SkyWalking
Whirr
Camel
Flex
Kafka
OpenWhisk
Sling
Wicket
CarbonData
Flink
Karaf
ORC
Solr
Wink
Cassandra
Flume
Kibble
Ozone
SpamAssassin
Wookie
Causeway
Fluo
Knox
Paimon
Spark
Xalan
Cayenne
Forrest
Kudu
Parquet
Sqoop
Xerces
Celeborn
Fory
Kvrocks
PDFBox
Stanbol
XML
Celix
FreeMarker
Kylin
Pekko
STeVe
XML Graphics
Chemistry
Geode
Kyuubi
Perl
Storm
XMLBeans
Chukwa
Geronimo
Labs
Petri
StormCrawler
Yetus
Clerezza
Giraph
Lens
Phoenix
Stratos
YuniKorn
Click
Gluten
Lenya
PHP
StreamPark
Zeppelin
CloudStack
Gobblin
Libcloud
Pig
StreamPipes
ZooKeeper
Cocoon
Gora
Linkis
Pinot
Streams
Podling Reports
Agila
Concerted
Heraldry
log4net
Pegasus
Tephra
ALOIS
Corinthia
Hermes
Log4php
PhotArk
Texera
AltRMI
Cotton
Heron
Lokahi
Pirk
Tobago
Amaterasu
Crail
HISE
Lucene4c
Pony Mail
Toree
Amoro
DataLab
Hivemall
Marvin-AI
PouchDB
TripleSoup
Annotator
Depot
HoraeDB
Milagro
Provisionr
TSIK
Apollo
Derby
HORN
mod_ftp
Quickstep
Tuweni
AriaTosca
DistributedLog
HTrace
MRQL
RAT
WADI
Auron
Droids
HTTPD-CLI
Muse
RCF
Warble
AWF
EasyAnt
Hunter
Myriad
ResilientDB
Wave
Axion
Edgent
Iggy
Nemo
Ripple
Weex
Baremaps
Fesod
Imperius
NLPCraft
S2Graph
Woden
BatchEE
Fluss
iota
NMaven
S4
WS sponsored
BifroMQ
FtpServer
Ivy
NPanday
SAMOA
WSRP4J
BlueMarlin
Fury
JDO
Nuvem
Sanselan
XAP
BlueSky
Geaflow
JuiCE
ODF Toolkit
Seata
XTable
Blur
GeaFlow
Kabuki
OGNL
Sirona
Yoko
brpc
Gearpump
Kalumet
Olio
Slider
Zeta Components
Burr
Gossip
Kato
Omid
SocialSite
Zipkin
Caldera
Graffito
KIE
OpenAz
Spot
Climate Model Diagnostic Analyzer
GraphAr
Kitty
OpenServerless
Stonehenge
Cloudberry
Hadoop Development Tools
Liminal
Otava
Tamaya
CommonsRDF
Hamilton
Livy
OzHera
Tashi
Composer
HCatalog
log4cxx2
PageSpeed
Taverna
Repeating Special Orders
Alleged JBoss IP Infringement
Appoint a new Director to fill Roy's vacated position
Appoint Executive Officers
Appoint Vice President, Legal Affairs
Budget
Bylaws
Change the Jakarta EE Relations VP
Chief Media Officer
Consent Agenda
Decision Regarding 401k Matching and Profit Sharing
Establish Position of VP, Sponsor Relations
Fill Vacancy in Board of Directors
General Deposit Resolution
Investment Policy Statement
PMC Membership Change Process
Proposal from ZOT Group for continuing media management services
Secretarial Assistant
Set Date for Members Meeting
Standardise privacy policy for foundation websites
Written Consent of the Directors of The ASF to action without meeting
Other Attachments, Special Orders, and Discussions
5 Year Strategic Plan for the Apache Software Foundation
5-Year Strategic Plan for the Apache Software Foundation
ASF Board Charter
ASF Director and Corporate Officer Code of Conduct
ASF practices in the context of tooling landscape developments
Accept Offer from OSI to become Affiliate
Add Assistant Treasurers as Bank Signatories
Add security to board reports?
Address board-level public communications
Adopt a COI policy
Agenda
Apache OpenOffice podling needs some guidance
Apache Project Leadership
Apache in 5 years
ApacheCon
Appoint Assistant V.P. Legal Affairs
Appoint Board Chair And Vice Chair
Appoint Matt Sicker to the position of Assistant Secretary
Appoint Myrle Krantz (myrle) to the position of Assistant Treasurer
Appoint Phil Steitz to the position of Assistant Treasurer
Appoint a new Director to fill the empty board seat
Appoint new EVP
Appoint other executive officer replacements as needed
Appoint the Vice President, Diversity and Inclusion
Appointing a Vice Chairman
Appropriate use of theapacheway.com
Assigning committers@ and www.apache.org to Marketing and Publicity
Audit plans? Or plan for a plan?
BXA guidelines
Backlog of legal issues
Bill Payment Processing
Bitergia contract for D&I projects: Survey Design + Contributor Experience Research
Block the use of unauthorized third party services on ASF websites?
Board Charter
Board F2F Agenda Planning
Board List Communications
Board Votes And Consensus
Board agenda review comments
Board expectations of PMCs managing their own brands and marks.
Board face to face evaluation
Board meeting in May
Brand Management Policy
Bylaws 4.5: Reinstatement of Membership of Emeritus Members
Call for Special Meeting
Call-in number changes
Change Infrastructure distribution policy to refer to all platforms
Change Officers to Serve at the Direction of the President
Change Secretary
Change the Apache Age Project Chair
Change the Apache Open Climate Workbench (OCW) Project Chair
Change the Logo Development Committee Chair
Change the corporate logo
Clarification on open board mailing list and archives
Code of Conduct
ComDev supports formation of D&I committee
Confirming that the current stance on @author tags as
Conflict of Interest Affirmations
Conflict of Interest Policy Ratification
Consider creating board-pmcs@ list
Convenience Binaries
Convention of semantics of Board votes
Copyright notices
Copyright notices on imported files
Corporate CLAs
Correct factual error in 2003_11_16 board minutes
Courier Service
Create members-announce
Create members-notify
Creation of Administrative Search Committee
Define organizational ownership of trademark policy.
Delegate for Project VP
Derby code drop
Discuss Date and Location for Board Face to Face Meeting
Discuss director thoughts on when & how the ASF should take public
Discuss executive summary in board reports (unless already
Discuss in-kind provided infra services
Discuss legal preparation for registration of Apache mark
Discuss list subscription tools
Discussion of having the ASF create a replacement for the JCP.
Discussion: Best Practices?
Discussion: CLA update?
Discussion: Gluecode
Discussion: JBoss response
Discussion: Ken Coar's request to use the Apache trademarks
Discussion: PR/Marketing
Discussion: Policy for Third-Party Code in Apache Releases
Discussion: audit stuff
Dissolution of VP, Conference Planning Role and Transfer of Responsibilities to VP, Marketing & Publicity
Distribution of third-party software from ASF infrastructure
Documentation
Engage in a relationship with Cooley
Establish Infrastructure Administrator as an Officer
Establish Position of Assistant VP, Legal Affairs
Establish Position of Assistant VP, Marketing and Publicity
Establish Position of VP, Data Privacy
Establish Position of VP, Finance
Establish Position of VP, Public Policy
Establish Position of VP, Tooling
Establish VP, Security as an Officer
Establish position of VP, ECMA Relations
Establish the Apache Director and Corporate Officer Code of Conduct
Establish the Apache Sunny Project
Establish the Apache Testing Project
Establish the Apache the Apache Diversity and Inclusion Committee
Establish the Position of VP, Sponsor Relations
Establishing a PMC for a federated identity project
Executive Director (ED)
Executive Officer Nominations
Executive VP responsibilities
Expectations of committers dealing with contributions
F2F Agenda
F2F logistics in VA
Fair Use of Java Specifications from Sun.
Five Year Strategic Plan
Follow up plans
Fundraising Strategy And Future Needs
Fundraising plans
Governmental Affairs
Graduate Apache SeaTunnel (incubating) as a TLP
HALO Worldwide Contract Renewal
Hire a sysadmin
IPMC members removal
Improving ASF Members and Board communications
Incubator DISCLAIMER-WIP
Informal discussion of priorities
Infra
Infrastructure search committee candidate funding
Introductions
Invitation for ASF to join OSI as Affiliate
Invitation to join the Jakarta EE Working Group as a Guest Member
Invite committers to a research survey on our Incubator?
J2SE Project
Java 7 vote responses
Java-related issue (Sam)
JavaWorld awards
Ken requested that the ASF investigate the procedure in having the
ASF formally accept PHP and mod_perl as Foundation projects
LGPL: next steps
Location Details
Long Running Topics of Board Interest
Loomio Pilot
MFA
Managing growth
Maven trademark issues
Merge Apache Flume into the Logging Services Project
Merge Apache Fluo into the Accumulo Project
Minor clarification to mission statement
Mnemonic is rebooting
Monthly Board Meeting
More rigorous application of CLA
Motion for Licensing for a Closely Related Company
Move the time slot for the board meetings, either just for the Sept
Naming Noirin Plunkett as Assistant Treasurer.
Needs, outlook, and plans for legal resources in general.
New VP Data Privacy to serve at the direction of the President
Normalisation of document location
OSI Affiliate
Open Forum Europe
Outsource bookkeeping
Paid support for other areas and impact on fundraising
Patent FAQ
Patent clause FAQ
Plan for creating an annual report for fy1999
Policies for Foundation internal venues
President and EVP Discussion on Operations
Process for restoring emeritus members
Project Reporting Improvement Pilots
Project Support
Project web site checks failing
Propose ApacheCon EU 2019 for October 22-24 in Berlin produced by NewThinking
Public Policy
Public Policy Position
Public statement about Harmony
Public statement about Oracle's decision on the TCK's FOU
Publicize board-sanctioned list of services available to projects
Publishing of vote records
Ratify /board/policies page
Reboot the Apache MADlib Project PMC
Rebranding
Recent Resignations
Regulatory Developments
Remove Joe Schaefer from HTTP Server PMC
Remove Marko Rodriguez from TinkerPop PMC
Rename pmc lists to private
Report about Logo discussions
Reporting
Request from IBM to make a BSF project within Jakarta
Retain counsel to review our 501(c)3 legal status
Returning the J2EE TCK due to NOTICE issues
Review /board/policies page for use
Review Apache Project Branding Guidelines
Review F2F outcomes and recommendations
Review expense accounting categories
Revisit officer appointments
Revoke Tetsuya Kitahata's Access and Privileges
Revoke an ASF Member's Access and Privileges
Role of infrastructure
Roy T. Fielding resignation from Board of Directors
Schedule for regular meetings
Scheduling of officer appointments
Second Assistant Treasurer Proposal
Second members meeting in 2022
Select a replacement for VP, Legal
Set Time and Place of next board meeting in Atlanta.
Set deadline for receipt of OSI Affiliate Agreement.
Should we join Eclipse Foundation as an Associate Member?
Simplifying key mailing list moderation
Soliciting strategic officer feedback
Sponsorship of ASF Hackathon Europe 2008
Statement of Expectation of Conduct of Board Members
Status of Infrastructure Lead
Status of TCK J2EE license
Status of formal response to JBoss
Status of proposed CLAs
Supplemental report about the Logo process
Supporting commentary for creating Apache JAMES
Synchronous meeting to kick off 5-year plan refresh
Terminate office of VP, Jakarta EE Relations
The Board's 2018 vision statement
The Maven Foundation
Trademark attributions on web pages
Trademark management status briefing VP, Brand Management
Treasurer and Assistant Treasurer Appointments
Update the Legal Affairs PMC Based on Opt-In Request
Use of the Board communications channels
Verify Daniel's payments are setup correctly for Nov 1
Vice Chairman role
What is the scope of applicability for our Code of Conduct?
What to do with the Pineapple fund?
When to schedule next board meeting. Is Sept 19th too soon?
www.eclipselabs.org is neat. can we get one?
Other Agenda Items
Action Items
Adopting a well-known COI policy
Announcements
Appoint Assistant Treasurer
Appoint Board Chair and Vice Chair
Board Calendar
Conferences and ConCom
Discussion Items
Discussion of a name change
Do we need an officer for Jakarta EE?
Election of Board Chair and Vice Chair
Executive Officer Appointments
Executive Session
New Business
Officer Positions
Regular Meeting Schedule
Schedule the annual members meeting
Unfinished Business
Visibility of CLAs
VP Data Privacy
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