COE Resources | Faculty and Staff Resources

COE Resources | Faculty and Staff Resources
Welcome
Welcome to the faculty and staff resources site for the College of Engineering! The purpose of this website is to provide current and prospective employees of our college with information related to frequently asked questions, forms and policies.
How can we help?
Submit an IT Support Ticket
Submit a Communications Ticket
Submit a Web Request Ticket
Administrative Support
Dean’s Office
. Where to find help within the Dean’s office.
COE Facilities
Space Allocation and Reallocation Policy
College procedures for requesting new space.
COE Information Technology
. Services include file and print sharing, data backup and archives, web hosting, computer labs, technology consulting, and repair and maintenance services.
COE Communications
. College support for websites and other communications needs
COE Budget & Planning
UD Measures and Guidelines
COE Clarifications – Cost-Saving Measures and Guidelines
COE Procurement & Financial Processing
COE Human Resources
Human Resources
. Onboarding information, benefits, and more.
Managing Student Employee Performance
. These guidelines serve as a framework for navigating undergraduate student employment and performance.
Webforms
. Many tasks can be accomplished by completing a webform, including requesting sabbatical leave, conflict of interest disclosure, submitting a grade change, requesting to stop the tenure clock, or requesting a software license. See list of forms under
Blanks
tab.
UD WorkForce
. The system is used to collect hours for hourly employees (AFSCME, Students and Misc wage), record Benefited Non-exempt employees’ overtime and track/maintain Sick and Vacation balances for all benefited employees.
View Paystub
Research Support
COE Research.
describes research centers, focus areas, facilities, and undergraduate research.
COE Research Administration
UD Research Office
. Funding opportunities, proposal writing and grant support, and much more.
Research Training
Internal Grants (e.g., GUR, UDRF)
COE Machine Shop.
Full-service research shop that provides machining, assembly, and fabrication services in support of research projects and instructional laboratories.
Procedure for Creation and Approval of a Research Center or Institute
COE Research Center Symposium, April 30, 2021
The University has assembled the following resources on federal policy changes and University guidance:
UD Federal Actions Updates
Research Office Federal Agency Updates & Guidance
College Policies, Procedures and Guidelines
College Constitution and Bylaws
Previous version in effect 7/2022-12/2024
Previous version in effect 2018-6/2022
COE Faculty & Staff Code of Conduct
Procedure for Creation and Approval of a Research Center or Institute
College Promotion and Tenure Guidelines
Previous version in effect 2/1/2016-8/2022
P&T Information for Candidates and Reviewers
COE Expedited Tenure Procedures
Notes from P&T Panels
Promotion and Tenure Referee Sample
Procedures for Faculty Peer Reviews and Contract Renewals
Procedures for Faculty Leave Requests and Stop the Clock Notifications
Criteria for a Named Professorship
Procedures for Special Faculty Appointments
Letter Templates referenced in the procedures
Affiliated Professor
Adjunct Professor
Emeritus Professor
Joint Appointments
Joint Appointment MOU
Research Professor
Secondary Appointments
Temporary Professor
Visiting Professor
Faculty Search Guidelines
Faculty Recruitment Guidelines
Joint Faculty Search Guidelines
Internal and External Searches for Department Chairs
COE Faculty search rubric examples
Faculty Search Statement of Affirmative Steps Examples
Revised Recommendations of Ad Hoc Committee on CT Searches
COE Faculty Hiring Facilities Needs Form
Salary
1-1
Summer Salary
1-2
Direct Charge Faculty Salary
1-3
Instructional Buy-Out
Sponsored Programs
2-1
Fixed price contracts
-residual disposition
2-2
Cost Share
2-3
Delegated Authority
2-4
Proposal Submission
College Infrastructure and Budget
4-1
Procurement, Credit Card & Travel Policy
Frequently Asked Questions
4-5
Faculty Search Budget
4-6
CT Faculty Discretionary Fund Allocations
4-7
COE Startup Spending Policy
Faculty Departure Policy
Visa Guidance
: The College of Engineering supports the H-1B visa status for full-time academic faculty positions. On an exception basis only, will an H-1B visa application be considered for postdoctoral positions for cases in which the J-1 visa status has been determined not appropriate. In these situations, an H-1B visa request for a postdoctoral researcher may only be submitted after careful consideration and with the support and approval of the COE Human Resources Partner and the Department Chair. Additional information can be found
here
University and Department Policies, Procedures and Guidelines
University policies
Faculty Handbook
. Key resource informing faculty of major policies and regulations of UD.
Collective Bargaining Agreement
available from
Employee and Labor Relations
. Agreement between the administration of UD and the UD American Association of University Professors (AAUP).
Dual Career Assistance
. Brochure describing the services the university offers to assist spouses and partners of faculty moving to UD.
Family Friendly Policies
. Key family friendly policies for faculty at UD.
FMLA for Faculty
Home Purchase Assistance Program
Graduate Student Policies
. Policies from the Graduate College.
Department Policies
. Key policies for each Department are available, including:
Bylaws
Procedures to Change Department Bylaws
Promotion and Tenure Documents
Workload policies
Merit metrics.
Computer Purchase & Replacement Policy
Faculty & Staff Weekly News Archive
Weekly News Submission
Do you have news to share with the college community? Complete this
form
COE Undergraduate Newsletter
Submit events, notices, reminders, internship and scholarship opportunities, and other news for consideration for the COE Undergraduate newsletter.
COE Graduate Student and Postdoctoral Newsletter
Submit events, notices, reminders, internship and scholarship opportunities, and other news for consideration for the Graduate and Postdoc Newsletter via email to
katzmire@udel.edu
Faculty and Staff Programs
Faculty and Staff Awards
. A number of prestigious awards are available to honor faculty and staff excellence.
Faculty Affairs calendars for winter/spring 2025:
Faculty Affairs Calendar
Program Calendar
Volunteer Time Off for Faculty & Staff
Faculty Mini-Grant Program
COE Pilot Faculty and Staff Caregiver Support Program
COE Pilot College Community Support Mini-Grant Program
Child/Elder-care information
Mental Health Resources for UD Employees
Employee Health & Wellbeing
Provost’s Faculty Affairs
Provost’s Office Faculty Affairs Resources
Promotion and Tenure Referee Sample
UD ACHIEVE Program
Provost’s Office Faculty Affairs Awards
NCFDD
. Attend webinars, workshops, or multi-week courses. Or sign up for weekly emails with helpful tips on how to be an effective faculty member. UD has an institutional membership, so it is free for all faculty to join. Just go to the website and click join!
UD Faculty Accountability Program.
Creates small supportive communities to help faculty succeed. These groups of no more than four professors and a coach meet for an hour every week during the fall semester to set writing goals, report on progress, and discuss effective strategies for navigating some of the challenges of academia.
College of Engineering Faculty Mini-Grant Program
The COE faculty mini-grant program aims to help faculty manage unforeseen or difficult circumstances.
COE Faculty Mentoring Program
. The College of Engineering faculty mentoring program assists new faculty in identifying and obtaining the resources and support that will help them to be successful.
AY21-22 Faculty & Post-Doc Mentoring Workshops & Recordings
AY20-21 Faculty & Post-Docs Mentoring Workshops & Recordings
Faculty Mentoring at UD
Teaching/Advising
Registrar’s Office
.  Information on courses, grading, advising, transfer credit, and more.
Academic Calendar
ASEE Learning
offers many webinars and courses to support teaching, many are free. To sign up for email notifications about offerings, email a request to
learning@asee.org
Overview of UD Resources for Teaching Online
– The four core Faculty Commons partners (PCS, CTAL, ATS and the Library) prepared an Overview of UD Resources for Teaching Online to help our faculty feel even more comfortable teaching online by tapping existing resources at UD. The Overview has a quick reference chart of available training and other resources. It also has a “where do I start if I want to learn…” that guides instructors to the most appropriate teaching resource. Resources include self-paced asynchronous classes, short-courses, longer institutes, 1:1 consultations, guides etc.
Inclusive Teaching
– These six modules introduce evidence-based teaching and mentoring practices that support an inclusive climate.
Center for Teaching and Assessment of Learning (CTAL).
Many services and resources to support your teaching, including help with course design, engaging students, assessing student learning, and soliciting feedback.
Faculty Commons
. Offers a variety of instructional assistance, including help with technology for the classroom. Visit the lounge in 116 Pearson Hall.
Faculty Peer Observation Program
Office of Engineering Undergraduate Education
includes information on undergraduate advisement, student development and support, and student organizations.
Undergraduate Advising Resources
, including the Blue Hen Success platform (
BHS
), which helps UD leverage data and manage advising resources to improve student success.
Information for faculty about Undergraduate Summer Scholars
Become a Graduate Hengineer
Graduate Student Advising Resources
. Helpful, easy-to-use tools to promote productive, professional relationships between faculty and their graduate student advisees.
Post-Doc Resources
Center for Counseling and Student Development (CCSD)
provides mental health services and promotes psychological wellbeing.
Sean’s House
is a mental health safe haven for young adults ages 14-24, created by the local non-profit SL24: Unlocke the Light.
Career Center
. Offers many resources to support students’ job searches and professional development.
College Initiatives
Industry Partnerships
. Opportunities and support for engagement with industry partners.
Entrepreneurship
activities. Resources available to support entrepreneurship among faculty and students.
Other Helpful Links
Office of the Provost.
Chief academic officer.
Provost’s Faculty Affairs
UD ADVANCE Institute
. NSF-funded institute that aims to increase opportunities for UD’s women faculty. It provides many resources to support faculty.
Faculty Senate
. Coordinates faculty governance at UD.
American Association of University Professors
(AAUP)
. UD chapter of the AAUP represents full-time faculty members on the issues of wages, salaries, hours, vacations, sick leave, grievance procedures, sabbatical leaves and other terms and conditions of employment as set forth in the Collective Bargaining Agreement (CBA).
CT Caucus
Quick Links
College of Engineering
UD Home Page
UD People Search
COE Events
Faculty & Staff Recognition