Conference Committee - OSGeo
Conference Committee
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The Conference Committee is the official committee of OSGeo responsible for operating the annual
FOSS4G
conferences.
Contents
Noteworthy Documents
Goals
Housekeeping Procedures
3.1
Decisions
3.2
FOSS4G Selection
3.2.1
Changes in RfP Document for 2021
3.3
FOSS4G Travel Grant Programme
3.3.1
Setting up a FOSS4G TGP
3.4
Membership
3.5
Current Members
3.6
Past Members
Meetings
2025 Pages
2024 Pages
2023 Pages
2022 Pages
2021 Pages
10
2020 Pages
11
2019 Pages
12
2018 Pages
13
2017 Pages
14
2016 Pages
15
2015 Pages
16
2014 Pages
17
2013 Pages
18
2012 Pages
19
2011 Pages
20
2010 Pages
21
2009 Pages
22
2008 Pages
23
2007 Pages
24
2006 Pages
25
Event Policy Pages
Noteworthy Documents
FOSS4G Handbook
(provides guidance to future FOSS4G and related events, based upon the collective wisdom gained during prior events)
Conference Committee email list
OSGeo Conference Committee main page
(includes RFP, proposals, and archived files from past conferences)
Past conference reports are detailed at
Past FOSS4G Reports
Conference website management
Motion to form Conference Committee
Conference Committee Budget 2017 (draft)
Goals
The conference committee have the responsibility to:
Run the selection process and voting for the global FOSS4G
Vote on conference related proposals submitted to the committee
Retain the
collected wisdom
for FOSS4G and related events
Advise the board, Local Organising Committees (LOC), and related events organisors, ideally referencing the
FOSS4G Handbook
Ensure OSGeo foundation principles are applied to global FOSS4G conferences
Manage the FOSS4G Travel Grant Programme for FOSS4G and regional events
See also:
2016 priorities are summarised in
Conference Committee 2016 Priorities
Housekeeping Procedures
The Conference Committee uses the following procedures to make decisions.
Decisions
consideration for new selection methods
Anyone may contribute to conference committee discussions. All votes will be noted, but only conference committee member votes count toward decisions.
Voting will use convention of:
+1 : For
+0: Mildly for
0: Indifferent
-0: Mildly against
-1 : Strongly against. This is expected to be accompanied by a reason and alternative proposal.
Everyday topics will be decided by an open vote of all members in a clearly designated separate mail thread over a minimum of 2 business days with a minimum participation of 3 votes.
For major decisions, such as conference venue selection, a minimum of one week shall be allocated to try and ensure at least 50% voter participation.
The committee aims for consensus, and will specifically attempt to address all -1 votes, but will revert to a majority vote where necessary.
The result will be clearly declared afterwards.
Secret voting, when required, will use an online voting service or use an email to an independent teller appointed by CC Chair.
FOSS4G Selection
All Letters of Intent and subsequent proposals will be posted to the list for open comment by all.
The selection of the winning proposal is by secret vote of conference committee members.
The OSGeo Board will be requested to ratify the conference committee’s recommendation.
Any committee member who has a potential conflict of interest is expected to withdraw from voting. A member of the committee who is part of a bidding team, intends to become part of the LOC or is employed by a company playing an active part in a bid should exclude themselves from voting in the selection process. In the event of a disagreement regarding a potential conflict of interest the committee chair has the authority to make a decision.
Changes in RfP Document for 2021
At least at the letters-of-intent stage there should always be a voting option of "None of the above". Otherwise there's no point in having a vote if there's only one letter, also this allows for the (unlikely) event of all letters being rubbish.
Bids should be scored based on various pre-defined criterion. Current voting by the committee seems to include a "where I want to go on holiday" component which has no place in a process like this. This is in keeping with the "openness" goal of OSGeo as compared to the current Star Chamber-like voting.
Further to the above, a list of objective mandatory criterion can be specified as required. I.e. "Venue must be able to host X people", "must be at least Y tracks", "Must be accessible via both local and national public transport", etc.
FOSS4G Travel Grant Programme
The FOSS4G TGP was started in 2017 with funding from the OSGeo Board and a crowd funding initiative. The Conference Committee is tasked with managing this grant programme for the Global FOSS4G and for any Regional FOSS4G's that request assistance
2017
2018
Setting up a FOSS4G TGP
Some guidance notes are available in the
FOSS4G Travel Grant Programme Cookbook
Membership
To ensure voting control for key decisions remains with experienced people, the committee aims for more than 50% of members to be chairs (or vice chairs) of past FOSS4G global events. The chair of the most recent FOSS4G event will automatically be invited to become a member but still requires a motion and vote.
The conference committee aims to retain a chair or vice-chair from the 5 most recent global FOSS4G conferences.
The remaining membership, less than 50% of members, is open, ideally attracting chairs or LOC members from past Global or Regional FOSS4G or related conferences.
Each year, prior to releasing the Global FOSS4G RfP, the membership list shall be re-visited.
Existing members shall be asked whether they wish to continue on the committee. If a member doesn't respond, after a number of attempts to contact them, they shall be retired.
Interested people may be suggested, or request to be voted onto the conference committee.
If less than 50% of membership would be past global FOSS4G chair/vice chairs, then non global FOSS4G chair/vice chair positions shall be up for re-election.
Election of conference committee members is by secret vote by the existing conference committee and board members who are not already members of the conference committee. Voters will vote Yes/No/Abstain for each candidate. Voters may select "Yes" for up to the number of positions available.
Votes will be secret either using an online voting system or by email to a designated teller who is not a voter. The mechanism will be selected by the committee chair.
Current Members
Peter Batty
- member since 2011 (chair of Global FOSS4G 2011)
David Bitner
(chair of the 2013 FOSS4GNA)
Maria Brovelli
- member since March 2016 (Chair FOSS4G Europe 2015)
Vasile Craciunescu
Co-Chair
- member since July 2013 (chair of FOSS4G Central and Eastern Europe 2013)
David Fawcett (Programme Team FOSS4GNA 2013)
Gavin Fleming
- (chair of Global FOSS4G 2008)
Darrell Fuhriman (chair of Global FOSS4G 2014)
Claude Philipona - (chair of Global FOSS4G 2006)
Venkatesh Raghavan
- member since Oct. 2006 (Chair FOSS4G-2004, FOSS4G-Asia 2014)
Paul Ramsey
- Chair of global FOSS4G 2007
Guido Stein
- member since February 2018 (chair of Global FOSS4G 2017)
Michael Terner
- member since February 2018 (chair of Global FOSS4G 2017)
Msilikale Msilanga -
Co-Chair
- member since September 2018 (co-chair of Global FOSS4G 2018)
Mark Iliffe - member since September 2018 (co-chair of Global FOSS4G 2018)
María Arias de Reyna Domínguez
- member since November 2021 (chair of Global FOSS4G 2021)
Luca Delucchi
- member since October 2022 (chair of Global FOSS4G 2022)
Motion for co-chairs
Past Members
Lorenzo Becchi
Allan Doyle
Olivier Ertz
Alain Grignon
Luc Maurer
Daniel Rappo
Dave Patton
Rafael Medeiros Sperb
Arnulf Christl
Markus Neteler
Steve Lime
Frank Warmerdam
Dave McIlhagga
(resigned August 2016)
Jeroen Ticheler
(resigned September 2016)
Thierry Badard
(resigned September 2016)
Helena Mitasova
(resigned September 2016)
Cameron Shorter
- member from 2009 to Oct 2017 (chair of Global FOSS4G 2009)
Jachym Cepicky
- (resigned August 2019)
Till Adams
- resigned October 2022 / member since September 2016 (chair of Global FOSS4G 2016)
Steven Feldman
- resigned October 2022 / member since October 2013 (chair of Global FOSS4G 2013)
Eli Adam
- resigned
October 2022
/ member since
January 2015
(1 of 4 co-chairs of Global FOSS4G 2014)
Sanghee Shin
- member since 2015 (chair of Global FOSS4G 2015)
Meetings
Meetings occur in IRC in the #foss4g channel (on irc.freenode.net) or by other means organized on the email list. Meetings are infrequent.
As of 2016 the
Conference Committee Meetings
page was not being maintained any more.
2025 Pages
2025 RFP schedule
2024 Pages
2024 RFP schedule
2023 Pages
2023 RFP schedule
2022 Pages
2022 RFP schedule
2021 Pages
2021 RFP schedue
2020 Pages
2020 RFP schedue
2019 Pages
2019 RFP schedule
2018 Pages
2018 RFP schedule
Conference Committee Face to Face meeting in Bonn, 2016
2017 Pages
2017 RFP schedule
2017 Travel Grant Programme
2016 Pages
2016 RFP schedule
2015 Pages
FOSS4G 2015 Bid Process
2014 Pages
FOSS4G 2014 Bid Process
FOSS4G 2014
FOSS4G Europe 2014
2013 Pages
Main page:
FOSS4G_2013
2013 Proposal
Reflections on the event by the LOC (includes lessons learnt and supersedes the old Lessons Learned page):
FOSS4G2013_Reflections_by_the_LOC
2012 Pages
Main page:
FOSS4G 2012
RFP (
OpenOffice
pdf
budget template (
OpenOffice
Important dates:
Letters of Intent (Stage 1) due: 2011-06-30 (
23:00 UTC
Stage 1 question period: 2011-06-30 to 2011-07-07
Stage 1 decision: 2011-07-07
Proposals (Stage 2) due: 2011-08-01 (
23:00 UTC
Stage 2 question period: 2011-08-01 to 2011-08-05
Final decision: 2011-08-05
2011 Pages
RFP and Letters of Intent
2011 Bid Process
Initial thoughts on 2011 required changes
2010 Pages
RFP and Proposals
Bid Questions
Voting Process
2009 Pages
FOSS4G 2009 Governance
All
FOSS4G 2009
pages.
2008 Pages
RFP and Proposals
Voting Process
FOSS4G 2008 Governance
FOSS4GLOC matters
Workshop and lab evaluations
2007 Pages
Pages in category "FOSS4G2007"
FOSS4G2007
- wiki page
- Conference Site
Proposals and RFP
requirements Wiki page
Naming results
Victoria 2007 Proposal
FOSS4G 2007 Governance
FOSS4G2007 Lessons Learned
2006 Pages
Pages in category "FOSS4G2006"
- Conference Site
FOSS4G2006
information
Event Policy Pages
OSGeo Event policy
(in review)
Board notes
regarding event policy
OSGeo Code of Conduct
Retrieved from "
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