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Service Contracts
TCU requires a written contract, signed by an authorized delegate, for all service
transactions. On-site installation and/or maintenance of equipment and other tangible
property will convert a purchase of goods into a service transaction. Written contracts
memorialize each party's expectations, rights and obligations. More importantly, written
contracts help protect TCU's interests, including those of our students, faculty,
staff and alumni.
Service provider documents may not be entitled "contract," but are contracts, because
they contain essential contract elements, such as an obligation to perform and payment.
Common titles for these documents include quote, proposal, letter agreement, memorandum
of understanding and invoice.
Essential service contract elements include pricing, service descriptions, deliverables
and deliverable due dates, term (if applicable), indemnification and insurance. Certain
services may require a service provider to comply with federal laws and regulations
or TCU contract requirements.  Examples include, but are not limited to, education
records (FERPA) and sensitive personal information (SPI), digital accessibility (ADA)
and TCU’s Marketing and Brand Standards.
Non-Monetary Education Affiliation, Revenue, & Intellectual Property Contracts
In addition to service transactions, there are other situations that require a written
contract signed by an authorized delegate. Common examples include, but are not limited
to, education affiliation, MOU, revenue-generating arrangements, use of TCU trademarks,
sharing TCU's confidential information with third parties and TCU consulting services.
In order to successfully request a contract, employees must include the following
items:
Quotes/Pricing
Quantity (if applicable)
Scope of Work/Proposal/Detailed Description of Services
Dates of Service
Certificate of Insurance (if there is no Master Service Agreement)
TCU often requires insurance protection and indemnification from a supplier to protect
the University in the event of a claim or lawsuit. To protect the private information
of TCU's students, faculty, and staff some suppliers may be required to agree to additional
terms in accordance with Federal laws that govern education records such as FERPA
and sensitive private information (SPI). Once determined the contracts require FERPA
and SPI protection, the suppliers must provide their services in accordance with laws
governing education records (FERPA) and sensitive information (SPI) of our students,
faculty, and staff. Some suppliers may be required to agree to additional Marketing
and Brand Standard language. If so, they will be required to provide deliverables
in a digitally accessible manner and comply with TCU’s marketing and brand standards.
Contract Type
Description
Advertising/Media Buy
Insertion order, radio spot, tv spot, billboard, bus wrap, magazine ad, newspaper
ad
Education Agreements & MOUs
Non-revenue/no cost (no money changes hands) clinical training affiliation agreements
(CTAA)
Hotel, Bus, & Air Charter*
*If the bus, hotel use or air charter occurs in another country then enter the contract
under Study Abroad
Licensing Agreement
Right for TCU to use or perform music or other copyrighted works or granting others
the right to use TCU-owned materials, such as KPICD material licensing, etc.
On or Off Campus Event
Event decorations, event equipment rental, event space/ venue rental, food truck,
on campus catering, fireworks display
Professional Services
Artist/performer, speaker, consulting, non-website marketing, on campus services-
hanging banners, stair graphics, audio visual work (replacing a bad tv, repairing
a speaker)*
*If the work requires running new wires or going into a wall it must be handled and
contracted for by Facilities.
Real Estate
Leasing space off campus, temporary storage units
Revenue
TCU to be paid for services such as experiential learning, executive education, or
speech and hearing testing for elementary students
Study Abroad
TCU-sponsored international travel (i.e. semester abroad, summer programs, TCU Global
Academy)
Technology
Hardware purchase, software, internet services and subscriptions, website work, data
sets for research
Any contract/agreement requiring signature related to TCU business must be signed
by an authorized signatory.
If you have not received a signature authority delegation memorandum from the Vice
Chancellor of Finance and Administration, then you have NO authority to sign a contract
related in any way to TCU business.
An employee who signs a TCU contract without the appropriate signature authority assumes
personal liability for the contract.
Signature Delegation Authority Policy
Contracting at TCU
Step 1: Contract Request Entry in Jaggaer
Read your documents and ensure that you upload all pertinent information. Evaluate
whether the scope of work and terms reflect the services you need and the deal you
negotiated. Please refer to
Contract Elements
for required documentation.
Create a Contract Request
Step 2: Contract Creation & Review
Once the contract manager approves the contract request, they will create a contract.
Make sure to monitor the contract for any updates and requested information from the
Contracts team.
NOTE:
Contract request approval is not the same as contract approval and execution.
Review Contract Workflow
Step 3: Contract Approval
Once the Contracts team has all of the necessary information, the contract will be
approved and submitted for signature via Adobe Sign. Your contract is then considered
executed and ready for use.
Related Links
Jaggaer Contracts
System
Access Form
Jaggaer Resources
Jaggaer Contracts 101
Preferred Service Provider List
Jaggaer Login
Contract FAQ
Contract Questions?
For questions regarding contract status, contract requirements, or contract determination
for TCU business, send an email to:
Contract Questions
For questions regarding Supplier Creation, Invoicing, and Payment, send an email to:
Jaggaer Support
Contract Administration
Matthew Wallis
Director, Contract Administration
817-257-5808
matthew.wallis@tcu.edu
Jane Diseker
Assistant Director, Contract Administration
817-257-4072
j.e.diseker@tcu.edu
Joy Tuider
Assistant Director, Contract Operations
j.tuider@tcu.edu
Juanette McCollum
Contracts Paralegal
817-257-5415
j.i.mccollum@tcu.edu
Texas Christian University