Contracts - Ventura County Transportation Commission

Contracts - Ventura County Transportation Commission
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REQUEST FOR PROPOSALS FOR CONSULTANT SERVICES TO PREPARE THE VENTURA COUNTY COORDINATED PUBLIC TRANSIT-HUMAN SERVICES TRANSPORTATION PLAN
The Ventura County Transportation Commission (VCTC) invites qualified consulting firms (“Proposers”) to submit proposals to provide professional planning services to develop an updated Coordinated Public Transit–Human Services Transportation Plan (the “Coordinated Plan”) for Ventura County. This project is anticipated to be funded in whole or in part with Federal Transit Administration (FTA) funds, and the selected Consultant shall comply with all applicable federal requirements in effect and as may be amended.
Proposal Release Date:
Monday, April 6th, 2026
Questions Due:
April 24
th
2026 at 5:00 PM (PST)
Proposals Due:
May 22nd, 2026 by 4:00 PM (PST)
Virtual Pre-Proposal Meeting (Optional): April 15th, 2026 at 11:00 AM (PST):
Microsoft Teams meeting
Join:
Meeting ID: 220 076 007 393 36
Passcode: Pd3hS627
Dial in by phone
+1 469-676-9415,,864425316#
United States, Northlake
Find a local number
Phone conference ID: 864 425 316#
DOWNLOAD RFP
DOWNLOAD ATTACHMENT C – COST PROPOSAL TEMPLATE (Excel File)
DOWNLOAD COORDINATED PLAN
Request for Proposals for consultants to provide Ventura County Travel Training and Mobility Education Program
The Ventura County Transportation Commission (VCTC) is seeking proposals from qualified firms to provide consultant services to provide Ventura County Travel Training and Mobility Education Program.
A detailed Request for Proposals, Scope of Work, and template agreement are available for download.
Please direct any questions via email to Dolores Lopez, Transit Planner, at
dlopez@goventura.org
. Please refer to the RFP for instructions on proposal submission and additional details
PROPOSAL RELEASE DATE:
Friday, April
3, 2026
PROPOSALS DUE:
Friday, May 29, 2026 @ 5:00PM (PST)
QUESTIONS DUE TO VCTC:
Friday, April 24, 2026
VIRTUAL PRE-PREPOSAL MEETING
: April 16th, 2026 at 11:00 AM (PST):
Microsoft Teams meeting
Join:
Meeting ID: 271 503 081 475 467
Passcode: V2H64LW6
Need help?
System reference
Dial in by phone
+1 469-676-9415,,492295556#
United States, Northlake
Find a local number
Phone conference ID: 492 295 556#
DOWNLOAD RFP
REQUEST FOR PROPOSALS TO PROVIDE CONSULTANT SERVICES TO PREPARE A VENTURA COUNTY MULTIMODAL TRANSPORTATION NETWORK CLIMATE VULNERABILITY ASSESSMENT AND ACTION PLAN
The Ventura County Transportation Commission (VCTC) is seeking proposals from qualified firms to provide consultant services to prepare a Ventura County Multimodal Transportation Network Climate Vulnerability Assessment and Action Plan. A detailed Request for Proposals, Scope of Work, and template agreement are available for download.
PROPOSAL RELEASE DATE:
Friday, March 6, 2026
PROPOSALS DUE:
Friday, May
1, 2026 @ 4:00 P.M. (PST)
QUESTIONS DUE TO VCTC:
Friday, March 27, 2026 @ 4:00 P.M. (PST)
PRE-PROPOSAL MEETING RECORDING
DOWNLOAD RFP
DOWNLOAD ATTACHMENT B – Cost Proposal Template (Excel File)
DOWNLOAD ADDENDUM NO. 1
DOWNLOAD READABLE/RECOGNIZED TEXT VERSION OF THE RFP
DOWNLOAD PRE-PROPOSAL MEETING ATTENDANCE LIST
DOWNLOAD QUESTION AND ANSWERS DOCUMENT
REQUEST FOR PROPOSALS PUBLIC TRANSIT OUTREACH AND COMMUNITY OUTREACH PROGRAM
The Ventura County Transportation Commission (VCTC), Ventura County’s regional transportation planning agency, is seeking to engage a full-service consultant to lead its Public Transit Outreach and Community Outreach Program in coordination with VCTC staff. The program objective is to increase public awareness of the VCTC brand and services, to grow transit ridership and to support transit goals included in VCTC’s adopted strategic plan.
PROPOSAL RELEASE DATE:
Friday, March 6, 2026
PROPOSALS DUE:
Friday, April 10, 2026 @ 4:00 P.M. (PST)
Virtual Pre-Proposal Meeting (Optional): Wednesday, April 1 at 10 a.m. (PST) via Microsoft Teams
Meeting Information:
Microsoft Teams meeting
Join:
Meeting ID: 254
747 534 338 70
Passcode: kg2c9Em9
Dial in by phone
+1 469-676-9415,,533302390#
United States, Northlake
Find a local number
Phone conference ID: 533 302 390#
QUESTIONS DUE TO VCTC:
Friday, April 3 @ 4:00 P.M. (PST)
DOWNLOAD RFP
RESPONSE TO QUESTIONS
REQUEST FOR PROPOSALS PROFESSIONAL AUDITING SERVICES
The Ventura County Transportation Commission (VCTC) is requesting proposals from qualified Certified Public Accountants to perform
professional auditing services beginning with the fiscal year ending June 30, 2026. VCTC is contemplating a multi-year contract (three
years) with a renewal option for one additional two-year term in addition to performing other financial audits as specified below. These
audits are to be performed in accordance with auditing standards generally accepted in the United States of America, the standards set
forth for financial audits contained in Government Auditing Standards and the U.S. Office of Management and Budget (OMB) Super
Circular.
To be considered, four (4) printed copies and one electronic copy (usb) of the proposal and
bids must be received by 3:00 PM on Friday,
January 30, 2026
to:
Ventura County Transportation Commission
Lupe Acero, Finance Director
751 East Daily Drive, Suite 420
Camarillo, CA, 93010.
Download RFP
Download Contract Template
Questions and Responses to RFP 1/21/2026
Management Representation Letter
INVITATION FOR BIDS FOR SESPE CREEK OVERFLOW RAILROAD BRIDGE REPAIR
The Ventura County Transportation Commission (VCTC) is requesting bids for the Sespe Creek
Overflow Railroad Bridge Repair Project, located at approximately Mile Post 423.44 on the Santa Paula Branch Line (SPBL) in unincorporated Ventura County, just west of the City of Fillmore, California.
Please direct any questions via email to Amanda Fagan, Director of Planning & Sustainability, at
afagan@goventura.org
. Please refer to the IFB for instructions on proposal submittal requirements.
Pre-Bid Conference & Job Walk
A pre-bid conference will be held on April 16, 2025, at 10:00 a.m. (PST) at Fillmore City Hall, 250 Central Ave, Fillmore, CA 93015, in the City Council Chambers. A job walk will take place following the pre-bid conference on April 16, 2025 at 1:00 p.m. PST. Location: Meet in the Parking Lot of Sheill’s Park at the intersection of Old Telegraph Rd and C St. Address: 649 C St, Fillmore, CA 93015.
To RSVP to attend the Pre-Bid Conference and Job Walk, please email
afagan@goventura.org
in lieu of clicking on a registration link.
Deadline for Questions & Requests for Clarifications or Approved Equals :
Wednesday, April 30, 2025 no later than 4:00 p.m. PST
UPDATED! Bid Due Date and Time: Wednesday, May 21, 2025 no later than 12:00 p.m. PST
Bids will be opened at the closing date/time (Wednesday, May 21, 2025 at 12:00 p.m. PST). Bidders need not be present at bid opening.
**NEW**
Notice of Intent to Award – May 30, 2025
Download the Invitation for Bids (IFB) with Contract Template and Exhibits
Attachment A – Geotechnical Report
Attachment B – Hydraulics Report
Attachments C – I
Bid Forms (IB-7)
Price File (IB-7 B)
List of Proposed Subcontractors and Suppliers (IB-7 M)
Bidders List (IB-7 N)
Pre-Bid Conference Presentation – April 16, 2025
Pre-Bid Conference Sign-In Sheet – April 16, 2025
Response to Questions Received as of April 15, 20F
25
Response to Questions Received between April 16 and April 28, 2025
Sespe Project Engineering Drawings Addendum #1 – April 25, 2025
Response to Questions Received between April 28 and April 30, 2025
IFB Addendum #2 – April 30, 2025 (Bid Form and Template Contract Updates)
Updated Bid Forms (IB-7) per Addendum #2 – April 30, 2025
Updated IFB with Revision to Contract Template per Addendum #2 – April 30, 2025
Response to Questions Received between April 30 and May 13, 2025
Sierra Northern Railway Roadway Woker On-Track Safety Plan.
Addendum #3
UPDATED PRICE FILE (IB-7B) Per Addendum #3
Disadvantaged Business Enterprise
VCTC is committed to encouraging involvement of Disadvantaged Business Enterprise (DBE) and firms in all aspects of contracting involvement in all phases of VCTC’s procurement activities, including, but not limited to, fixed-price contracts, regular purchases of goods and services, and special government grant procurement to the maximum extent feasible.
It is the policy of VCTC to ensure that DBEs have an equal opportunity to receive and participate in DOT-assisted contracts. VCTC’s policy objectives are as follows:
Ensure nondiscrimination in the award and administration of DOT-assisted contracts;
Create a level playing field on which DBEs can compete fairly for DOT-assisted contracts;
Ensure that the DBE Program is narrowly tailored in accordance with applicable law;
Ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs;
Help remove barriers to the participation of DBEs in DOT-assisted contracts;
Assist the development of firms that can compete successfully in the marketplace outside the DBE Program.
VCTC will take every necessary and reasonable step under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal Transit Administration assisted contracts.
To qualify as a DBE a firm must meet the eligibility criteria stated in 49 CFR Part 26 and be certified through the California Unified Certification Program which is supervised by the California Department of Transportation (Caltrans).
The DBE goal
for FY 2024/25 – 2026/27 is 1.34%, of which 0.65% is race-neutral and 0.69% is race-conscious.
Public Notices
Disadvantaged Business Enterprise
DBE Program Available Here
PUBLIC NOTICE OF REVISED
DISADVANTAGED BUSINESS ENTERPRISE PROGRAM
Ventura County Transportation Commission
The Ventura County Transportation Commission (VCTC) is required under federal law to maintain a Disadvantaged Business Enterprise (DBE) program.  At this time, VCTC has developed a draft revised DBE program.
The draft is available for review by all interested parties during normal business hours for twenty days from the date of this notice, May 8, 2025. Interested parties can request copies of the draft from the contact person listed below.
Potential DBE firms are also encouraged to submit qualifications, billing rates, and/or letters of interest to:
Vanessa Schoenewald, Programming Director
Ventura County Transportation Commission
751 E. Daily Drive, Suite 420
Camarillo, CA  93010
vschoenewald@goventura.org
AVISO DE PROGRAMA REVISADO DE EMPRESAS COMERCIALES DESFAVORECIDOS
Comisión de Transportación del Condado de Ventura
La Comisión de Transportación del Condado de Ventura (VCTC) es requerido por la ley federal de mantener un programa de Empresas Comerciales Desfavorecidos (DBE). En este momento, VCTC ha desarrollado un borrador del programa DBE revisado.
El borrador está disponible para revisión por parte de todas las personas interesadas ​​durante horas de negocio normales durante veinte días a partir de la fecha de este aviso, 8 de mayo de 2025. Personas interesadas pueden solicitar copias del borrador de la persona de contacto que aparece a continuación.
Empresas potenciales DBE también se alienta a presentar las cualificaciones, tarifas de facturación, y / o cartas de interés a:
Vanessa Schoenewald, Programming Director
Ventura County Transportation Commission
751 E. Daily Drive, Suite 420
Camarillo, CA  93010
vschoenewald@goventura.org
QUESTIONS & ANSWERS
101 HOV RFP Questions and Answers
PRE-PROPOSAL MEETING 8/31/2017
Pre-Proposal Conference Final 602.38 KB
Meeting Summary 400.96 KB
Sign In Sheet
PROJECT STUDY & ADDENDUMS
US 101 Project Study Report 22.78 MB
Addendum #1, Issued: 8/17/2017 422.26 KB
Addendum #2, Issued: 9/11/2017