Event Services – MT Unions

Event Services – MT Unions
MT Unions
Event Services
Weddings / Receptions / Banquets
MTUnions Event Services is proud to partner with a variety of MTSU staff to provide you with the best possible experience for you and your guests. Weddings, Banquet and Receptions are a cornerstone of the MTUnions operation and as such carry a unique opportunity to give your guests an individualized experience. Our Event and Technical Services areas work in tandem to provide the most seamless experience possible. Both on campus and off campus planners will find the information on this page to be a helpful snapshot of how MTUnions functions and many of the services we offer. When you are ready to book your event, be sure to complete the Request Space form(s) by clicking the link on the right hand menu.
Venues
MTUnions operates two unique venues on campus. The Grand Ballroom is located in the Student Union Building on the East side of campus. This space boasts over 13,000 square feet of banquet space, divisible into smaller sections, and ranging in capacity from 30 up to 1,000 seated at round tables. The Tennessee Ballroom, located in the James Union Building on the West side of campus is part of the Historic section of campus. At over 7,000 square feet the Tennessee Ballroom holds up to 350 at round tables.
Parking
Most lots near MTUnions facilities are open to the public after 5 p.m. on business days when classes are in session. On weekends, tickets are only issued for vehicles in violation of state regulations or those parked in 24-hour reserved spaces. MTUnions will develop a custom parking plan, which could include visitor passes and reserved lots. If some or all expected guests do not have University parking permits, indicate on the online form that special parking may be required. ADA Parking is available in close proximity to all our venues. We are able to provide golf carts and arrange bus shuttles through Parking Services for an additional fee.
Food and Beverage
MT Catering is the exclusive food service provider for all events in the Student Union Grand Ballroom and James Union Building’s Tennessee Ballroom. External groups are required to use MT Catering for all food service needs regardless of venue. Menu options and pricing are available
here
. If you wish to serve alcohol and no students of the university will be present, ask your scheduler.
Technical Services Support
An audio-visual technician is provided for events requiring technical support. Packages for enhanced audio and production (lighting, drapery, sound staging, etc.) are available at additional cost. MTUnions will coordinate all technical services and event stake holders, working within your budget to create a memorable event. Visit our
Technical Information
page for more information.
Reservations
Minimum advance time required: five business days for conference room or tabling; 20 business days for events.
Confirmations and Contracts
Once all approval and/or signatures are received, your personal event scheduler will be in touch to solidify event details, provide pricing quotes, and send a confirmation. Groups may not advertise events until receiving confirmation from MTUnions. External groups will be issued rental contracts, with deposit required upon receipt of the signed contract and the remaining balance due
five
business days after the event date.
Cancellations
Please be aware that resources are assigned to your event when a venue is reserved, and advance notice of any changes is necessary to properly manage resources. If a reservation is no longer needed, we appreciate being notified as soon as a decision is made, but minimally 72 hours prior to event date. External groups with a contract will forfeit their deposit and must reimburse costs of any services already advanced.
Payment
MTUnions accepts cash, check, Visa, MasterCard, inter-departmental transfer, and approved invoicing. External groups must pay by the contracted date or by five business days after the event. University-sponsored groups will provide an index number with their space request, and charges will be withdrawn via journal voucher on the last business day of the month the event occurs. Student-sponsored events are invoiced on the last business day of the month, with payment due upon receipt.
Responsibilities and Restrictions
Event organizers are expected to relinquish their room(s) in the same condition as received. Sign-holders are provided for wayfinding throughout each building.  Nothing may be adhered to walls, doors, or windows. Glitter, confetti, paint, and open flames are prohibited. Cleaning and/or damage charges will be assessed for failure to comply. For Complete list of Guidelines click
here
Conferences / Lectures
Lectures and Conferences are a hallmark of academia. MTUnions Event Services works with a variety of MTSU staff to provide you with the best possible experience for you and your guests. Our Event and Technical Services areas work in tandem to provide the most seamless experience possible. Conferences carry a special opportunity to showcase the campus, and all that we can offer. When you are ready to request your space, please use the links in the right hand menu.
Venues
MTUnions operates many venues suitable for Lectures and Conferences.  The Grand Ballroom is located in the Student Union Building on the East side of campus. This space boasts over 13,000 square feet of banquest space, divisible into smaller sections, and ranging in capacity from 30 up to 1,000 seated at round tables. The student Union has additional meeting rooms, lecture halls, and banquet spaces. The Tennessee Ballroom, located in the James Union Building on the West side of campus is part of the Historic section of campus. At over 7,000 square feet the Tennessee Ballroom holds up to 350 at round tables and with additional breakout spaces ranging in size from 50-150 many conference opportunities exist. The Keathley University Center sits in the heart of the MTSU Campus. With a theater space seating almost 300 and multiple breakout rooms, ranging in size from 15-125, and the location of the pirmary residential dining hall, the KUC is an excellent location for small to medium sized conferences.
Parking
Most lots near MTUnions facilities are open to the public after 5 p.m. on business days when classes are in session. On weekends, tickets are only issued for vehicles in violation of state regulations or those parked in 24-hour reserved spaces. MTUnions will develop a custom parking plan, which could include visitor passes and reserved lots. If some or all expected guests do not have University parking permits, indicate on the online form that special parking may be required. ADA Parking is available in close proximity to all our venues. We are able to provide golf carts and arrange bus shuttles through Parking Services for an additional fee.
Food and Beverage
MT Catering is the exclusive food service provider for all events in the Student Union Grand Ballroom and James Union Building’s Tennessee Ballroom. External groups are required to use MT Catering for all food service needs regardless of venue. Menu options and pricing are available
here
. If you wish to serve alcohol and no students of the university will be present, ask your scheduler.
Technical Services Support
An audio-visual technician is provided for events requiring technical support. Packages for enhanced audio and production (lighting, drapery, sound staging, etc.) are available at additional cost. MTUnions will coordinate all technical services and event stake holders, working within your budget to create a memorable event. Visit our
Technical Information
page for more information.
Reservations
Minimum advance time required: 20 business days for events.
Confirmations and Contracts
Once all approval and/or signatures are received, your personal event scheduler will be in touch to solidify event details, provide pricing quotes, and send a confirmation. Groups may not advertise events until receiving confirmation from MTUnions. External groups will be issued rental contracts, with deposit required upon receipt of the signed contract and the remaining balance due
five
business days after the event date.
Cancellations
Please be aware that resources are assigned to your event when a venue is reserved, and advance notice of any changes is necessary to properly manage resources. If a reservation is no longer needed, we appreciate being notified as soon as a decision is made, but minimally 72 hours prior to event date. External groups with a contract will forfeit their deposit and must reimburse costs of any services already advanced.
Payment
MTUnions accepts cash, check, Visa, MasterCard, inter-departmental transfer, and approved invoicing. External groups must pay by the contracted date or by five business days after the event. University-sponsored groups will provide an index number with their space request, and charges will be withdrawn via journal voucher on the last business day of the month the event occurs. Student-sponsored events are invoiced on the last business day of the month, with payment due upon receipt.
Responsibilities and Restrictions
Event organizers are expected to relinquish their room(s) in the same condition as received. Sign-holders are provided for wayfinding throughout each building.  Nothing may be adhered to walls, doors, or windows. Glitter, confetti, paint, and open flames are prohibited. Cleaning and/or damage charges will be assessed for failure to comply. For Complete list of Guidelines click
here
Concerts / Special Events
MTUnions can create and host about anything you can imagine. From carnivals to dog shows, and concerts, to craft fairs. Event Services is proud to partner with all MTSU departments to provide you with the best possible experience for you and your guests. MTUnions is able to provide Event and Technical Services expertise on a wide range of options at an affordable price giving you the most seamless experience possible. Both on campus and off campus planners will find the information on this page to be a helpful snapshot of how MTUnions functions and many of the services we offer. When you are ready to book your event, be sure to complete the request form(s) on the right hand menu.
Venues
MTUnions operates three facilities across MTSU. The James Union Building, home of the Tennessee Ballroom, the Keathley University Center, housing dining, theatrical, and events spaces, and the Student Union Buliding, home to the Grand Ballroom, outdoor programming spaces, a spacious atrium, meeting rooms, and movie theater. The ballroom boasts over 13,000 square feet of space, with capacity up to 1,200 seated for a concert. The Tennessee Ballroom, located in the James Union Building on the West side of campus is part of the Historic section of campus. At over 7,000 square feet the Tennessee Ballroom holds up to 350 at round tables. The Keathley University center theater seats up to 300 with full scale production and technical systems installed. This can save significant dollars as no setups or load-ins are generally necessary. For a closer look at each of our facilities click
here
for the facility overview pages.
Parking
Most lots near MTUnions facilities are open to the public after 5 p.m. on business days when classes are in session. On weekends, tickets are only issued for vehicles in violation of state regulations or those parked in 24-hour reserved spaces. MTUnions will develop a custom parking plan, which could include visitor passes and reserved lots. If some or all expected guests do not have University parking permits, indicate on the online form that special parking may be required. ADA Parking is available in close proximity to all our venues. We are able to provide golf carts and arrange bus shuttles through Parking Services for an additional fee.
Food and Beverage
MT Catering is the exclusive food service provider for all events in the Student Union Grand Ballroom and James Union Building’s Tennessee Ballroom. External groups are required to use MT Catering for all food service needs regardless of venue. Menu options and pricing are available
here
. If you wish to serve alcohol and no students of the university will be present, ask your scheduler.
Technical Services Support
An audio-visual technician is provided for events requiring technical support. Packages for enhanced audio and production (lighting, drapery, sound staging, etc.) are available at additional cost. MTUnions will coordinate all technical services and event stake holders, working within your budget to create a memorable event. Visit our
Technical Information
page for more information.
Reservations
Minimum advance time required: 20 business days for events.
Confirmations and Contracts
Once all approval and/or signatures are received, your personal event scheduler will be in touch to solidify event details, provide pricing quotes, and send a confirmation. Groups may not advertise events until receiving confirmation from MTUnions. External groups will be issued rental contracts, with deposit required upon receipt of the signed contract and the remaining balance due
five
business days after the event date.
Cancellations
Please be aware that resources are assigned to your event when a venue is reserved, and advance notice of any changes is necessary to properly manage resources. If a reservation is no longer needed, we appreciate being notified as soon as a decision is made, but minimally 72 hours prior to event date. External groups with a contract will forfeit their deposit and must reimburse costs of any services already advanced.
Payment
MTUnions accepts cash, check, Visa, MasterCard, inter-departmental transfer, and approved invoicing. External groups must pay by the contracted date or by five business days after the event. University-sponsored groups will provide an index number with their space request, and charges will be withdrawn via journal voucher on the last business day of the month the event occurs. Student-sponsored events are invoiced on the last business day of the month, with payment due upon receipt.
Responsibilities and Restrictions
Event organizers are expected to relinquish their room(s) in the same condition as received. Sign-holders are provided for wayfinding throughout each building.  Nothing may be adhered to walls, doors, or windows. Glitter, confetti, paint, and open flames are prohibited. Cleaning and/or damage charges will be assessed for failure to comply. For Complete list of Guidelines click
here
Catering
View more information about catering.
MT Unions Facility Inventory Technical Information
Please use the following matrix in determining the capacity, size, and needs for your event.
Bldg
Number
Title
Dimensions
Area (Sq. Ft)
Ceiling
Conference
Theatre
Classroom
Banquet
Reception
Union
210
Conference
32’x 24′
796
10′
30
Union
210A
Conference
16′ x 24′
398
10′
18
Union
210B
Conference
16′ x 24′
398
10′
18
Union
218
Conference
17′ x 25′
446
10′
18
Union
220
Conference
34′ x 35′
1226
10′
48
72
Union
220A
Conference
17′ x 35′
613
10′
24
36
Union
220B
Conference
18′ x 35′
613
10′
24
36
Union
221
Conference
32’x 23′
725
10′
30
30
Union
221A
Conference
16′ x 23′
362
10′
18
18
Union
221B
Conference
16′ x 23′
362
10′
18
18
Union
224
Conference
34′ x 36′
1219
10′
48
72
Union
225
Conference
20′ x 25′
504
10′
12
40
18
Union
227
Conference
23′ x 18′
419
10′
12
40
18
Keathley
314
Conference
37′ x 19′
715
10′
30
30
Keathley
315
Conference
22′ x 14′
298
10′
12
Keathley
318
Conference
32’6″ x 19′
624
10′
24
24
Keathley
322
Conference
46′ x 38′
1748
10′
48
80
Keathley
322A
Conference
23′ x 38′
874
10′
24
Keathley
322B
Conference
23′ x 38′
874
10′
24
Keathley
324
Conference
46′ x 38′
1760
10′
80
120
80
150
Keathley
209
Theatre
43′ x 67′
2465
10′
280
280
James
207
Dining
34′ x 40′
1335
10′
80
50
50
100
James
305
Dining
34′ x 51”
1556
10′
88
60
60
110
James
250
Ballroom
110′ x 51′
6463
18′
550
400
350
700
Union
250
Grand Ballroom
81’6″ x 156’7″
13033
20′
1500
1250
850
1864
Union
250A
Ballroom A
40’3″ x 52′
2172
20′
250
150
100
310
Union
250B
Ballroom B
40’3″ x 52′
2172
20′
250
150
100
310
Union
250C
Ballroom C
81’6″ x 52′
4344
20′
250
150
100
310
Union
250D
Ballroom D
40’3″ x 52′
2172
20′
250
150
100
310
Union
250E
Ballroom E
40’3″ x 52′
2172
20′
250
150
100
310
Union
250AB
Ballroom A/B
81’6″ x 52′
4344
20′
500
300
200
620
Union
250DE
Ballroom D/E
81’6″ x 52′
4344
20′
500
300
200
620
Union
250ABC
Ballroom A/B/C
81’6″ x 104’7″
8688
20′
1000
600
400
1240
Union
250CDE
Ballroom C/D/E
81’6″ x 104’7″
8688
20′
1000
600
400
1240
Union
201
Parliamentary Tiered Seating
1951
Varies
86
86
Quick Links
Click here to request space
Click here to apply to work at MT Unions
Directions and campus map
Building Hours
Monday - Friday
6:00 AM - 10:00 PM
Saturday
8:00 AM - 6:00 PM
Sunday
12:00 PM - 10:00 PM
*Closed Memorial Day, July 4, Labor Day, MLK Day
**We also may be closed or have alternative hours during University Holidays and Breaks