Faculty Forms
: Faculty and Academic Resources
: Texas State University
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Faculty and Academic Resources
Office of the Provost
Faculty and Academic Resources
Faculty Forms
Faculty and Academic Resources has compiled the following new hire forms and documents.
If you need additional assistance locating the appropriate form, please contact
Faculty and Academic Resources at 512.245.2786 or by email at
FacultyResources@txstate.edu
Most of the forms that are utilized by Academic Affairs have transitioned to a paperless format. Dynamic Forms is one of the software programs used to help in this transition. Forms can be initiated and signed at any time, and once the forms are complete, can be easily accessible via your Dynamic Forms Inbox. This also allows users to view the status of pending forms and how long it has been in a participant's queue.
Dynamic Forms Login
**Please note -
only use the link above if you have any pending documents, or if you want to review your form submission history.
To initiate new forms, please see the
List of Forms Currently on Dynamic Forms
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FAQ List
Required Notices
Required Notices
New Employee Notices
| Important notices for new employees
required
by law.
Hiring Forms and Guidance
New, Rehired, and Converted Faculty
Administrative Steps for Onboarding Faculty
| Used to assist administrative staff when onboarding faculty.
Graduate/Doctoral Teaching Assistant (GTA/DTA)
GTA/DTA Packet Checklist
| Used to assist supervisors in collecting required paperwork for graduate/doctoral teaching assistants.
Graduate Teaching Appointment Employment Application
| Application for employment for graduate appointments.
Background Check Request or Background Check Batch Request
| Used to obtain applicant approval for the faculty background check.  Required for all new/rehired GTA/DTA faculty.
UPPS 04.04.17
Completed request should be sent to
talent@txstate.edu
English Proficiency Form
|  Used to report evidence of compliance with clear English standards.  Required for all new faculty and teaching assistants. AA/PPS 04.01.11
Approved Tests of English Proficienc
Faculty Contract Offer Recommendation
| Used for initial and subsequent appointments for graduate and doctoral teaching assistants; employment for faculty members who are to be appointed on an FTE basis with a monthly salary rate; and when converting per course faculty to an appointment on an FTE basis.
Graduate/Doctorate Assistant (Instructional, Research, and Non-Exempt)
Appropriate Checklists for the following rehires: Graduate/Doctorate Assistants: Instructional, Research and Non-Exempt.
Graduate/Doctorate Assistant (Instructional, Research, and Non-Exempt) Packet Checklist
| Used to assist supervisors in collecting required paperwork for all new graduate/doctoral assistants, with the exclusion of teaching assistants.
Faculty Qualifications and Employment Justification
SACSCOC Faculty Credentials Guidelines
SACSCOC Faculty Credential Guidelines
Verifying Faculty Qualifications and Credentials
| Guide to help departments determine if a faculty member has credentials necessary to teach at the Graduate Teaching Assistant, core curriculum/undergraduate level, and graduate level.
Employment Justification Form
Employment Justification Form
| Used to demonstrate outstanding professional experience and contributions to the teaching discipline and may be presented in lieu of formal academic credentials.
Faculty-Authored Teaching and Instructional Material
AA/PPS No. 02.03.30
AA/PPS No. 02.03.30  Faculty Authored Teaching and Instructional Material
Authorization to Prescribe Materials Authored by Faculty Members of Texas State for Class Use
Authorization to Prescribe Materials Authored by Faculty Members of Texas State for Class Use
| Used to request authorization to prescribe materials authored by faculty members of Texas State for class use.
Faculty Incentive for Externally-Funded Sponsored Programs
UPPS No. 02.02.04
UPPS No. 02.02.04, Faculty Incentive Compensation for Externally-Funded Sponsored Programs
Faculty Incentive Types
During the fall and spring semesters, the university implements two types of incentive programs: 1) research incentive with instructional workload buyout and 2) research incentive with no workload adjustment.
Instructional Workload Buyout
| Used by faculty to secure instructional workload buyout incentives.
No Workload Adjustment
| Used by faculty to secure no workload adjustment incentives.
Export Controls
Postdoctoral Scholar Export Control Form
Postdoctoral Scholar Export Control Screening Request
| Used to obtain export control screening for postdoctoral scholar.
Visiting Scholar Export Control Form
Request for Approval of Visiting Scholar and Export Control Screening
| Used to requests authorization to enter into an agreement with a Visiting Scholar.
Faculty Access to Academic Personnel File
Faculty Access to Academic Personnel Files
AA/PPS 04.02.31, Faculty Access to Academic Personnel Files
, describes the procedures for faculty to review their academic personnel files. After completing a review, the
Faculty Academic Personnel File Review Form
is signed by the faculty member and maintained by the office that provided the file.
Faculty Retention Offer Request Form
Faculty Retention Offer Request Form
| The Office of the Provost and Executive Vice President for Academic Affairs at Texas State University is committed to an effective program of faculty retention, including appropriate and competitive salary compensation. Deans, school directors, and department chairs are encouraged to develop practices for retaining high-performing faculty. Beyond salary, there are many other factors that affect faculty retention. However, it may be necessary to consider a salary retention offer for a valued faculty member. Please reference the faculty retention and salary guidelines available here before submitting this request.
Expand
FAQ List
Personal Information Updates
Personal Data and Address Change Form
Personal Data and Address Change Form
| Request an update to employee name or address.
Employee Self-Reporting
Outside Employment and Activities
Dual employment documentation is required for any outside employment or activity.  Outside Employment and Activities
UPPS 04.04.06
Current employees:
Log into
SAP Portal
Select “Other Self Service”
Select "Self-Reporting for Outside Employment"
Complete online form
Report Relatives Working at Texas State
Nepotism and Related Employment
UPPS 04.04.07
Current employees:
Log into
SAP Portal
Select “Other Self Service”
Select "Self-Reporting of Relatives"
Complete your certification by
Entering all relatives who work in your same division, including student workers; or
Indicating you have none.
After your initial certification, you must report any changes as they occur.
Employees who hold the SAP security role of 'Department Head' have access to run a status report for employees in their department. Instructions for
Department Head Report of Relatives Reported by Employees
Academic Program Coordinators
AA/PPS No. 04.01.25
AA/PPS No. 04.01.25 Academic Program Coordination
Academic Program Coordinator Appointment Form
Academic Program Coordinator Appointment Form
| For each degree program, the academically qualified faculty member responsible for ensuring that each program contains essential curricular components, has appropriate content and pedagogy, maintains currency in the field, and reflects decisions of the faculty affiliated with the degree program.
Please note: saved progress is stored within the
Dynamic Forms
website. Please visit the website to access your form.
Development Leave and Fellowships
Faculty Fellowship Opportunities
Planning Tool: Faculty Fellowship Opportunities
| Each faculty member considering a fellowship is required to utilize this planning tool and discuss the opportunity with the department chair/school director before submitting an application.
AA/PPS 04.01.32
Faculty Development Leave
Faculty Development Leave
| Enables tenured faculty members to accomplish work not possible at the home institution or concurrent with normal duties.  The Texas Legislature established a program of faculty development leave "to improve further the higher education available to the [students] at the state-supported colleges and universities and to establish this program of faculty development leaves as part of the plan of compensation for the faculty of these colleges and universities."
AA/PPS 04.02.02
Faculty Senate Program Information
Application:
Faculty Requests portal
Change Form:
Faculty Development Leave Change Form
Final Report Form:
Development Leave Final Report Form
Please note: saved progress is stored within the
Dynamic Forms
website. Please visit the website to access your form.
Retirement/Resignation
Notice of Resignation for Faculty
Notice of Resignation for Faculty form
Retirement Notification
Retirement Notification Form
Salaried Employee Departmental Checklist for Separating Employees (paid monthly)
Salaried Employee Departmental Checklist for Separating Employees
| Submit this form to Human Resources for all separating staff, faculty and graduate students paid monthly.
Distinguished Professor Emeritus Nomination Form
Distinguished Professor Emeritus Nomination Form
| Used to nominate a faculty member for the Distinguished Professor Emeritus title.
Grievance
AA/PPS No. 04.02.32
AA/PPS No. 04.02.32 Faculty Grievance Policy
Faculty Grievance Form
Faculty Grievance Form
| Used by faculty to file a grievance.
AA/PPS 04.02.10, Performance Evaluation of Continuing Faculty and Post-Tenure Review
AA/PPS 04.02.10, Performance Evaluation of Continuing Faculty and Post-Tenure Review
AA/PPS 04.02.10: Compliance Certification - Policy for Annual Performance Evaluation of Faculty
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