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HR TOOLBOX
APPOINTMENTS
NEW APPOINTMENTS
The system(s) and resources needed to recruit for and then appoint a new
(or replacement
) position depends on the position you are looking to fill. For more information,
visit
Hiring a New Position
OTHER APPOINTMENTS
UUP Probationary Appointment
UUP Permanent Appointment
UUP Permanent Appointment in a New Title
WC Faculty Reappointment, Promotion, Tenure - contact the Provost's Office
HSC Faculty Reappointment, Promotion, Tenure -
contact your Department Administrator
Student Appointments (GA/TA/RPA/SA/FWS/RA/Sr.RA)
PERFORMANCE DEVELOPMENT
UUP Performance Program & Evaluation Requirements
UUP Performance Program & Evaluation
- Points to Remember
RF Performance Program Guidelines
For all  Forms & Guidelines visit
Programs and Evaluations
Questions
For
State appointments
, email
hrs_state_appointments@stonybrook.edu
For
RF appointments
, email
rf_appointments@stonybrook.edu
PAYROLL
STATE
MyPaycheck
NYS Payroll Online (NYSPO)
State Payroll Calendar
State Hourly Payroll Calendar
State Payroll Deadline Calendar
State Hourly Submission Deadline Calendar
More Questions
? Email
state_payroll@stonybrook.edu
RESEARCH FOUNDATION
MyPaycheck
RF Self-Service
RF Payroll Calendar
RF Hourly Payroll Calendar
RF Payroll Deadline Calendar
RF Hourly Submission Deadline Calendar
RF Faculty Summer Payroll Schedule
RF Payroll Specialist and Drop Numbers
More Questions
? Email
rf_payroll@stonybrook.edu
BENEFITS
TOTAL REWARDS & BENEFITS
For State and Research Foundation Total Rewards and Benefits, visit
Total Rewards & Benefits.
More Questions
? Email
hrs_benefits@stonybrook.edu
TIME AT WORK, TIME AWAY FROM WORK
STATE
UUP
Guidelines
Holidays
Time Reporting
Approving Employee Time Reports in SOLAR
Leave Entitlements for State Faculty/Professional
Classified
Guidelines
Holidays
Time Reporting
Approving Employee Time Reports in SOLAR
Leave Entitlements for State Classified
Management/Confidential
Guidelines
Holidays
Time Reporting
Approving Employee Time Reports in SOLAR
Leave Entitlements for State Faculty/Professional
More Questions
? Email
hrs_timeatt@stonybrook.edu
RESEARCH FOUNDATION
Guidelines
Holidays
Time Reporting
Research Foundation Approving Time in SOLAR
Leave Entitlements
More Questions
? Email
rf_payroll@stonybrook.edu
EMPLOYMENT SERVICES
HIRING A NEW POSITION (or replacement)
The system(s) and resources needed to recruit for and then appoint a new
(or replacement)
position depends on the position you are looking to fill. For more information, visit
Hiring a New Position
ADDITIONAL EMPLOYMENT SERVICES
Guidelines for Advertising
Committee Led Workflow
Recruiter Led Workflow
DocuSign Resources
Hiring Postdocs
TMS Resources
TMS DAR Change Form
Offer Grid User Guides
TMS Login
More Employment Resources
JOB BOARDS
New York State employment
HERC- Placement for Partners
New York State Civil Service Information
Temporary Staffing Services
SBU Jobs
More Questions
? Email
wolfpacklearning@stonybrook.edu
CLASSIFICATION AND COMPENSATION
Creating and Navigating a Requisition
Fair Labor Standards Act (FLSA) Frequently Asked Questions
State and RF Position Standards
Classification and Compensation Guidelines for State and RF Positions
Check Before Submitting
More Questions
? Email
hrs_classcomp@stonybrook.edu
EMPLOYEE RECORDS & VERIFICATIONS
For Hospital employees
, contact
sbuhhr@stonybrookmedicine.edu
For Long Island State Veterans Home employees
, contact
lisvh_hr@lisvh.org
For WC & HSC Employees
, visit
Verifications
HRIS
Access to HR Systems
HR Data in Peoplesoft
DocuSign Resources
TMS Resources
TMS DAR Change Form
More Questions
? Email
hrs_hris@stonybrook.edu
TRAINING & ORGANIZATIONAL DEVELOPMENT (WOLFPACK LEARNING)
Workplace Learning
Campus Workshops
New Employee Resources
Performance Programs and Evaluations Forms
For questions or to request a customized training, visit
stonybrook.edu/hr/wolfpack
or email
wolfpacklearning@stonybrook.edu
ADDITIONAL RESOURCES
Independent Contractor
Extra Service
HR Policies
HR Forms
RESOURCES FOR...
New Employees
Student Employees
Hiring Postdocs
Researchers Resources
Employees Planning to Retire
Employees Planning to Leave
Exiting Employees
Retirees
Former Employees
Volunteers (West Campus and HSC)
ADDITIONAL TOOLS
Independent Contractor Tool
Extra Service/Dual Employment Tool
HIRING A NEW POSITION
The system(s) and resources needed to recruit for and then appoint a new (or replacement)
position depends on the position you are looking to fill.
State and RF staff positions
Our
Talent Management System (TMS)
is used to
both
recruit
and then
appoint
State and Research Foundation staff positions
. For information on how to request the appropriate level of permissions, create and
navigate a requisition, the search & selection process including search chair or committee
training, creating offers of employment, onboarding and more visit
TMS Resources
FACULTY (WC OR HSC)
FOR FACULTY ON STATE PAYROLL
INTERFOLIO
is the system used to
recruit
new state faculty. However, the
appointing
of state faculty is completed outside of the Interfolio system. The Provost’s Office
is the area that oversees this process for WC and the SOM Dean's Office oversees this
process for the HSC.
WC Process
: for more information on the WC faculty hire process visit the Office of the Provost’s
Interfolio Resources
page.
HSC Process
: for more information on the HSC faculty hire process, contact your Department Administrator.
FOR FACULTY ON RESEARCH FOUNDATION PAYROLL (SUMMER APPOINTMENT)
SUMMER APPOINTMENT PROCESS
is used
appoint
faculty onto Research Foundation payroll for a summer appointment; this process is
completed outside of the Interfolio system. The RF Payroll Unit is the area that oversees
this process. For more information, visit
Summer Appointments
STAFF FROM A TEMP AGENCY
TEMP AGENCY FORMS
are used to request to hire staff from a temp agency. HR’s Recruitment unit is the
area that oversees this process. For more information, visit
Temporary Staffing Services
STUDENT EMPLOYEES
Graduate Assistant (GA), Teaching Assistant (TA), and Research Project Assistant (RPA);
Research Aide (RA), Senior Research Aide (Sr. RA);
Student Assistant (SA) and Federal Work Study (FWS)
HANDSHAKE
is the system used to
recruit
for student employees. Once your recruitment efforts are complete, the following
systems are used to
appoint the selected student
into the position:
SOLAR
is the system used to
appoint
a student into a
Student Assistant (SA)
or
Federal Work Study (FWS)
title. The Career Center is the area that oversees this process. For more information,
visit
Student Employment
RF APPOINTMENT FORMS
are used to
appoint
a student into the following hourly RF student titles:
Research Aide (RA)
and
Senior Research Aide (Sr. RA)
. The RF Payroll & Appointments area oversees this process. For more information,
go
Student Employment Resources
DOCUSIGN
is the system used to
appoint
a student
into the following g
raduate student employee titles:
Graduate Assistant (GA)
Teaching Assistant (TA)
, and
Research Project Assistant (RPA)
. The HR’s Appointment units are the areas that oversee this process. For more information,
visit
Graduate Student Employment Guidelines
Need Further Assistance?
Creating a Requisition
hrs_classcomp@stonybrook.edu
Classifying & Compensating Positions
hrs_classcomp@stonybrook.edu
Search & Selection
State Unclassified Position
s:
hrs_recruiting@stonybrook.edu
State Classified Positions
hrs_state_appointments@stonybrook.edu
RF Positions
hrs_recruiting@stonybrook.edu
Creating Offers of Employment
hrs_state_appointments@stonybrook.edu
rf_appointments@stonybrook.edu
Additional TMS Questions
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