Industry State Disaster Reporting Data Calls

Industry State Disaster Reporting Data Calls
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Industry State Disaster Reporting Data Calls
VERMONT
The purpose of the data call is to collect information about workers’ compensation claims for cancer submitted by Vermont firefighters between October 1, 2023 and October 1, 2025. Vermont Act 184 (2024) directs the Commissioner of Financial Regulation to submit annual reports to the legislature on February 1, 2026, February 1, 2028, and February 1, 2030. Each report will include firefighters’ workers’ compensation claim data for the most recent two years. This data call represents the first of three data calls that will be issued to complete these reports.
Pursuant to 8 V.S.A. §13, § 22, § 23, and § 3561, Kaj Samsom, Commissioner of the Department of Financial Regulation (DFR), issues this data call to collect firefighters’ workers’ compensation policy and claim data. The 2025 data call is being issued to all workers’ compensation insurers (including surplus lines or non-admitted insurers) doing business in Vermont.
The report must be submitted using the prescribed template, available
here
. The report must be submitted through the NAIC system. To access the system, you will need to email
help@naic.org
requesting the following permission:
RDC_VT2025WORKERSCOMP_USER_PR
. Please be sure to do this early to ensure timely submission.
Once the permission is assigned, the report must be submitted by logging into the
NAIC reporting portal
, selecting "PAC" as the "datacallgroup," and selecting "
VT_2025_WORKERSCOMP
."
The report must be submitted by December 1, 2025.
MISSOURI
On June 16, 2025, the Missouri Department of Commerce and Insurance issued
Bulletin 25-06
to collect information from carriers regarding catastrophic storms affecting Missouri policyholders.
Data for two geographic regions are being collected in for this data call. Claims relating to the May 16th Tornado in the St. Louis region will be reported. The zip codes we are collecting for the St. Louis region include 63105, 63107, 63108, 63110, 63112, 63113, 63115, 63117, and 63147 and should be aggregated at the zip code level.
Using the same data call template, loss data for the entire state of Missouri will also be collected for any catastrophic losses in 2025. Catastrophic losses are any losses resulting from a severe convective storm and should be aggregated on the state level using a 00000 zip code.
The first report is due Wednesday, June 25, 2025, for claims reported as of Monday, June 16, 2025.
The reports must be submitted using the prescribed template, available
here
. The report must be submitted through the NAIC system. To access the system, you will need to email
help@naic.org
requesting the following permission:
RDC_MO2025TORNADO_USER_PR
. Please be sure to do this early to ensure timely submission.
Once the permission is assigned, the report must be submitted by logging into the
NAIC reporting portal
, selecting "PAC" as the "datacall group," and selecting "MO_2025_TORNADO."
The table below outlines the schedule for data call submissions. Instructions and definitions for the data call are
here
Data Call for MO 2025 TORNADO and STATEWIDE
Data Call
Report Number
Cumulative Catastrophe Claims Data Reported As Of
Due Date
st
Report
6/16/2025
6/25/2025
nd
Report
7/16/2025
7/25/2025
rd
Report
8/16/2025
8/25/2025
th
Report
9/16/2025
9/25/2025
th
Report
10/16/2025
10/25/2025
th
Report
11/16/2025
11/25/2025
7th Report
12/16/2025
12/25/2025
8th Report
5/16/2026
5/25/2026
SOUTH CAROLINA
On October 2nd, 2024, the South Carolina Department of Insurance sent a notice to all companies licensed or authorized to write property and casualty insurance in South Carolina asking for claims data related to Hurricane Helene.
In accordance with South Carolina Code of Laws Section 38-13-160, the South Carolina Department of Insurance is requiring all authorized property and casualty insurance companies, including licensed insurers, eligible surplus lines insurers, and companies that write private and/or excess flood insurance coverage, to complete the attached claims reporting spreadsheet and submit it through the
NAIC RDC Portal.
Only claims relating to Hurricane Helene should be reported; non-catastrophe claims should be excluded.  The first report is due Wednesday, October 11, 2024 for claims reported as of Friday, October 04, 2024.
The reports must be submitted using the prescribed template, available
here
updated 8-28-2025
). The report must be submitted through the NAIC system. To access the system, you will need to email
help@naic.org
requesting the following permission:
RDC_SC2024HELENE_USER_PR
. Please be sure to do this early to ensure timely submission.
Once the permission is assigned, the report must be submitted by logging into the
NAIC reporting portal
, selecting "PAC" as the "datacall group," and selecting "SC_2024_HELENE."
The table below outlines the schedule for data call submissions.
Data Call for Hurricane Helene
Data Call
Report Number
Cumulative Catastrophe Claims Data Reported As Of
Due Date
st
Report
10/04/2024
10/11/2024
nd
Report
10/11/2024
10/18/2024
rd
Report
10/18/2024
10/25/2024
th
Report
11/01/2024
11/08/2024
th
Report
11/22/2024
12/02/2024
th
Report
12/13/2024
12/20/2024
th
Report
01/10/2025
01/17/2025
th
Report
02/07/2025
02/14/2025
th
Report
03/07/2025
03/14/2025
10
th
Report
04/04/2025
04/11/2025
11
th
Report
09/27/2025
10/10/2025
12
th
Report
12/31/2025
01/09/2026
VERMONT
On December 11, 2024, the Department of Financial Regulation (DFR) issued a Bulletin to all licensed and surplus lines property/casualty insurance companies.
DFR is requesting all property and casualty insurers (including surplus lines or non-admitted insurers) to report information regarding all claims associated with the flooding and rain events that occurred in Vermont, with a
date of loss between June 22, 2024 and September 1, 2024
. Claims data should
not
be limited to claims within the time period and/or counties identified in FEMA's disaster notices.
Pursuant to 8 V.S.A. §13, Kevin J. Gaffney, Commissioner of the Department of Financial Regulation (DFR)
issues this data call to collect claim data associated with the 2024 flooding and rain events that impacted so many Vermonters.
The first report is due by January 31, 2025, containing cumulative claims data as of December 31, 2024. The department may request a second report, and the due date will be shared when it is available.
The reports must be submitted using the prescribed template, available
here
. The report must be submitted through the NAIC system. To access the system, you will need to email
help@naic.org
requesting the following permission: RDC_VT2024FLOOD_USER_PR. Please be sure to do this early to ensure timely submission.
Once the permission is assigned, the report must be submitted by logging into the
NAIC reporting portal
, selecting "PAC" as the "datacall group," and selecting "VT_2024_FLOOD."
Before attempting to submit a file, please review the "File Submission Guide."
TENNESSEE
On October 17, 2024 the Tennessee Department of Commerce and Insurance issue Bulletin 24-04 to all companies licensed or authorized to write property and Casualty Insurance in Tennessee. The state has recently experienced devastating severe weather and flooding from Hurricane Helene, affecting significant portions of the state. These tragic events have resulted in the destruction of property and the displacement of many Tennesseans.
In accordance with
Tenn. Code Ann. §§ 56-1-409(b), 56-8-107(a), and 56-14-109(c),
the Department is requiring all property and casualty insurance companies licensed or authorized in Tennessee, including eligible surplus lines insurers and companies that write private and/or excess flood insurance coverage, to complete the claims reporting spreadsheet and submit it through the
NAIC RDC Portal
Only claims relating to Hurricane Helene should be reported, and non-catastrophe claims should be excluded. The first report is due Tuesday, November 5, 2024, for claims reported as of Thursday, October 31, 2024.
The reports must be submitted using the prescribed template, available
here
. The report must be submitted through the NAIC system. To access the system, you will need to email
help@naic.org
requesting the following permission:
RDC_TN2024HELENE_USER_PR
. Please be sure to do this early to ensure timely submission.
Once the permission is assigned, the report must be submitted by logging into the
NAIC reporting portal
, selecting "PAC" as the "datacall group," and selecting "TN_2024_HELENE."
The table below outlines the schedule for data call submissions. Instructions and definitions for the data call are
here
Data Call for Hurricane Helene
Data Call
Report Number
Cumulative Catastrophe Claims Data Reported As Of
Due Date
st
Report
10/31/2024
11/05/2024
nd
Report
11/30/2024
12/05/2024
rd
Report
12/31/2024
01/06/2025
th
Report
01/31/2025
02/05/2025
th
Report
02/28/2025
03/05/2025
th
Report
03/31/2025
04/07/2025
CONNECTICUT
On August 18, 2024, Connecticut was significantly affected by a severe rain event, which caused wide-spread storm and flood damage. On August 22, 2024, the Connecticut Insurance Department advised insurers that Bulletin IC-29 and Bulletin IC-31 were activated because Governor Ned Lamont declared a State of Emergency.
Due to the severity of the event, Insurance Commissioner Andrew N. Mais is requiring that property and casualty insurers (including surplus lines or non-admitted insurers) report all covered and denied claims associated with this event including private flood claims.
The required claim data is limited to claims related to the August 18
th
storm in Fairfield, New Haven and Litchfield counties.
The National Association of Insurance Commissioners will collect the required data on behalf of the Department.
In order to access to the data collection software, all company contacts who plan to submit data on behalf of the group will need to send an email to
help@naic.org
requesting that they be assigned the role highlighted below. In order to avoid unnecessary delays filing your first report, please send the email to NAIC help desk as soon as you know who will be submitting the data on your group’s behalf.
The reports must be submitted using the prescribed template, available
HERE
The template includes all coverage types and should be submitted to the data call in RDC labeled CT_2024_FLOOD. The role to request from the NAIC for this data call is
RDC_CT2024FLOOD_USER_PR
Once the permission is assigned, the report must be submitted by logging into the
NAIC reporting portal
, selecting "PAC” as the "datacall group," and select the correct file name you are submitting. Before attempting to submit a file, please review the "File Submission Guide."
The first report is due by September 7, 2024, containing cumulative claims data as of August 30, 2024. Below is the reporting schedule:
Data Call Report Number
Cumulative Claims Data Reported As Of
Report Due Date
1st Report
August 30, 2024
September 7, 2024
2nd Report
September 13, 2024
September 20, 2024
3rd Report
September 27, 2024
October 4, 2024
4th Report
October 11, 2024
October 18, 2024
5th Report
October 25, 2024
November 1, 2024
6th Report
November 30, 2024
December 6, 2024
7th Report
December 31, 2024
January 7, 2025
INTRO TAB
Please note the intro tab has yellow highlighted data fields that must be completed. NAIC Group Code is a required field. Your file will fail without it. If you are not part of a group and therefore have no group code/name, please include your company code and name.
RESIDENTIAL PROPERTY TAB
The intent of this tab is to collect cumulative losses on an aggregate level for all residential property coverage.
COMMERCIAL PROPERTY TAB
The intent of this tab is to collect cumulative losses on an aggregate level for all commercial property coverage.
PERSONAL AUTO TAB
The intent of this tab is to collect cumulative losses on an aggregate level for all private personal auto coverages.
COMMERCIAL AUTO TAB
The intent of this tab is to collect cumulative losses on an aggregate level for all commercial auto coverages.
BUSINESS INTERRUPTION TAB
The intent of this tab is to collect cumulative losses on an aggregate level only for the BI coverage found within commercial property policies.
PRIVATE FLOOD RESIDENTIAL & COMMERCIAL
***If there was coverage for flood please report this information on the residential or commercial flood tab only
The intent of these tabs is to collect cumulative losses on an aggregate level for all Private flood claims coverages.
ALL OTHER LINES OF BUSINESS TAB
The intent of this tab is to collect cumulative losses on an aggregate level for any line of business not identified in the previous tabs.
HAWAII
On September 1, 2023, the State of Hawaii’s Department of Commerce and Consumer Affairs’ (DCCA) Insurance Division (HID), issued
Memorandum 2023-4E
to all licensed and surplus lines property and casualty insurers.
The Insurance Commissioner, through HID, requests that all property and casualty insurers and surplus lines carriers report information regarding claims related to wildfire and wind damage which stemmed from the State of Hawaii August 8, 2023, disaster.
Insurers will report semi-monthly, with the first report due by September 15, 2023, and containing cumulative claims data as of August 31, 2023. Insurers will file subsequent reports by the last day and 15th day of each month, with each report containing cumulative claims data as of the immediate previous semi-monthly period.
For the year 2025, insurers will submit reports for June 30, 2025 and December 31, 2025.
There are two non-claim reporting schedules that must be completed with all relevant information. One schedule is a Reinsurance Reporting schedule, and the other is a Total Insured Value Reporting by zip code and line of business schedule. Only information associated with, or due to, the August 2023 wildfires and wind events in Hawaii is required for the non-claims reporting.
The reports must be submitted using the prescribed template, available
here
(UPDATED 2/4/2025). The report must be submitted through the NAIC system. To access the system, you will need to email
help@naic.org
requesting the following permission: RDC_HI2023WILDFIRES_USER_PR. Please be sure to do this early to ensure timely submission.
Once the permission is assigned, the report must be submitted by logging into the
NAIC reporting portal
, selecting "PAC" as the "datacall group," and selecting "HI_2023_WILDFIRES."
Before attempting to submit a file, please review the "File Submission Guide."
Data Call Report Number
Cumulative Claims Data Reported As Of
Report Due Date
16th Report
June 30, 2025
July 10, 2025
17th Report
December 31, 2025
January 12, 2026
WASHINGTON
On June 24, 2024, Washington Insurance Commissioner, Mike Kreidler, issued a data call for the August 2023 Washington Gray and Oregon Road wildfires.
Property & Casualty insurers with fire loss claims due to the fires are instructed to submit pre-loss coverage limits and post-loss claim payouts. The Commissioner is also requesting all excess and surplus line companies that may be affected to voluntarily respond to this data call so the state of Washington has a complete picture of the fire loss.
To access the data collection software, all company contacts who plan to submit data on behalf of the company will need to send an email to
help@naic.org
requesting that they be assigned the two roles listed and highlighted below. To avoid unnecessary delays filing your first report, please send the email to NAIC help desk as soon as you know who will be submitting the data on your company’s behalf.
The first template, "
WA_2024_FIREALLLINES
", includes all coverage types and should be submitted to the data call in RDC labeled WA_2024_FIREALLLINES. The role to request from the NAIC for this data call is
RDC_WA2024FIREALLLINES_USER_PR
The second template, “
WA_2024_RESIDENTIALFIRE
”, includes residential property only and should be submitted to the data call in RDC labeled WA_2024_RESIDENTIALFIRE. The role to request from the NAIC for this data call will be
RDC_WA2024RESIDENTIALFIRE_USER_PR
Once the permissions are assigned, the reports must be submitted by logging into the NAIC reporting portal, selecting "PAC” as the "datacall group," and select the correct data call for the file you are submitting. Before attempting to submit a file, please review the "
File Submission Guide
."
Each company that has a loss associated with the wildfire event should submit the required information. Please do not submit one file for an entire group.
Companies that have no data to report
do not need
to submit a file.
The first report is due by August 15, 2024, containing cumulative claims data as of July 31, 2024. Below is the reporting schedule:
Data Call Report Number
Cumulative Claims Data Reported As Of
Report Due Date
1st Report
July 31, 2024
August 15, 2024
2nd Report
August 31, 2024
September 15, 2024
3rd Report
December 31, 2024
January 15, 2025
4th Report
March 31, 2025
April 15, 2025
5th Report
May 31, 2025
June 15, 2025
6th Report
August 31, 2025
September 15, 2025
PORTAL FOR FILE SUBMISSION
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