Join Us - Digital Preservation Coalition

Join Us - Digital Preservation Coalition
About
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About
About the Digital Preservation Coalition
Join Us
Back
Join Us
Apply for Full or Associate Membership
Full and Associate Membership
Benefits of Membership
Criteria and fees
Prospectus (EN)
نشرة الإصدار (عربي)
Prospekt (DE)
Programa (ES)
Prospectus (FR)
招股说明书（中文）
Our Members
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Our Members
Our Allies
Our Supporters
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Our Supporters
DPC Supporter Program
Apply for Supporter Status
Governance
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Governance
Sub-Committees
Annual Reports
Articles of Association
Reports to Council
Policies
DPC on Social Media
Credits and acknowledgements
News
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News
Vacancies
New Members of the DPC
Digital Preservation
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Digital Preservation
What is digital preservation?
Discover Good Practice
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Discover Good Practice
Get help with your digital preservation
Dedicated Support for Members
DPC Consultancy
Digital Preservation Handbook
Technology Watch Publications
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Technology Watch Publications
DPC Style Guide
Older or Superseded Reports
Digital Preservation for Small Businesses: An Introductory Guide
Working Groups and Task Forces
Curation Costs Exchange
Case Studies
Translations
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Translations
Acknowledgements
Environmentally Sustainable Digital Preservation
Research and Development Fund
Implement Digital Preservation
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Implement Digital Preservation
Rapid Assessment Model
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Rapid Assessment Model
Introduction
Download DPC RAM
Level up with DPC RAM
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Level up with DPC RAM
Organizational Viability
Policy and Strategy
Legal Basis
IT Capability
Continuous Improvement
Community
Acquisition, Transfer and Ingest
Bitstream Preservation
Content Preservation
Metadata Management
Discovery and Access
FAQ for DPC Members
Further resources and case studies
Preservation Policy Toolkit
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Preservation Policy Toolkit
Introduction
What makes a good digital preservation policy?
Step-by-step-guide to building a preservation policy
Template for building a preservation policy
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Template for building a preservation policy
Summary (Optional)
Purpose (Recommended)
Strategy Alignment/Mandate (Recommended)
Scope (Recommended)
Policy Principles (Recommended)
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Policy Principles (Recommended)
Organizational Viability
Policy and Strategy
Legal Basis
IT Capability
Continuous Improvement
Community
Acquisition, Transfer and Ingest
Bitstream Preservation
Content Preservation
Metadata Management
Discovery and Access
Roles and Responsibilities (Recommended)
Standards and Models (Optional)
Sustainability (Recommended)
Related Documents (Recommended)
Glossary (Optional)
Contact (Optional)
Document Control (Recommended)
Reviewing Your Policy
University of Bristol Case Study
Further resources
How this resource was created
Executive Guide
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Executive Guide
Introduction
Organization Type
Organizational Motivators
What are the Risks?
What are the Opportunities?
What does Digital Preservation need?
Facts and Figures
Templates
Le Guide pour la préservation numérique (FR)
Guía ejecutiva para la preservación digital (ES)
(AR) الدليل التنفيذي للحفظ الرقمي
Business Case Toolkit
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Business Case Toolkit
Introduction to the Business Case Toolkit
What makes a good digital preservation business case?
Understand your digital preservation readiness
Step-by-step-guide to building a business case
Template for building a business case
Example benefits and risks for typical digital preservation business cases
Business case hints and tips
Further resources on business cases
Procurement Toolkit
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Procurement Toolkit
Introduction
Lessons learned in digital preservation procurement
Common requirements for repository procurement
Core requirements for a digital preservation system
Digital preservation requirements for procuring IT systems
Advice from DPC Supporters
Further resources
EDRMS Preservation Toolkit
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EDRMS Preservation Toolkit
Introduction
What is a record?
Preservation challenges
The preservation process
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The preservation process
Understanding the problem
Gathering the right team
Understanding the technical infrastructure
Understanding the records and the processes that created them
Understanding the digital objects
Understanding the metadata
Assessing the risks
Selecting a preservation approach
Making the case
Taking action
Processing the lessons learned
Which metadata to preserve
The future of records preservation
Further resources & case studies
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Further resources & case studies
Hugh Campbell, PRONI
James Doig, NAA
Nicola Steele, Grosvenor Estate
Elvis Valdes, UN IRMCT
Lorna Williams, Bank of England
How this resource was created
Computational Access: A beginner's guide
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Computational Access: A beginner's guide
Introduction
Definitions
Approaches to computational access
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Approaches to computational access
Bulk dataset/Downloads
Application Programming Interface (API)
Platform
Ethics of computational access
Benefits and drawbacks
Practical steps for moving forward
Further Resources and case studies
How this guide was created
Digital Preservation Documentation: A Guide
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Digital Preservation Documentation: A Guide
Introduction to Digital Preservation Documentation
The What, Why and Who of Documentation
The Good and the Bad of Documentation
Creating Documentation
Revising and Maintaining Documentation
Preserving Documentation
Interviews and Case Studies
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Interviews and Case Studies
Documentation interview with James Doig
Documentation interview with Leo Konstantelos
Documentation interview with Ziggy Potts
Further Resources
How was this guide created?
Digital Asset Register Toolkit
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Digital Asset Register Toolkit
Introduction
What Makes a Good Digital Asset Register?
Step-by-step Guide to Building a Digital Asset Register
Template for Building a Digital Asset Register
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Template for Building a Digital Asset Register
Additional DAR Headings
More on Information Gathering
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More on Information Gathering
Example Interview Questions
Useful Resources
Community Archives Digital Preservation Toolkit
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Community Archives Digital Preservation Toolkit
How to use this toolkit
Toolkit Matrix
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Toolkit Matrix
Choose / Create your content
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Choose / Create your content
Level 1 - Selecting your content
Level 2 - What to collect
Level 3 - What to keep
Organise your content
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Organise your content
Level 1 - Naming Conventions
Level 2 - File Structure
Level 3 - Using a System
Who does what
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Who does what
Level 1 - Roles and Responsibilities - on a page
Level 2 - More detailed roles and responsibilities
Level 3 - Annual Review of Roles and Responsibilities
Understand your content
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Understand your content
Level 1 - What and where your content is
Level 2 - Find this information
Level 3 - Digital Asset Register
Keep your content
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Keep your content
Level 1 - Storage Review
Level 2 - Storage Options
Level 3 - Storing Your content
Control your content
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Control your content
Level 1 - Exit Strategy
Level 2 - How to talk to Suppliers
Level 3 - Check Your Contracts
Make Copies
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Make Copies
Level 1 - Back up your content offsite
Level 2 - The 3 – 2 – 1 Rule
Level 3 - Check your copies
Plan to share
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Plan to share
Level 1 - Prepare for access
Level 2 - Permission to Share
Level 3 - The Rules of Access
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Level 3 - The Rules of Access
A Guide to Copyright for Community Archives
Preserve your website
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Preserve your website
Level 1 - Submit your URL to be archived
Level 2 - Make your website archivable
Level 3 - Archive your website
Safeguard your content
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Safeguard your content
Level 1 - Plan for the Worst – Expect the Best
Level 2 - The More Information, the Better
Level 3 - Cybersecurity
What is Digital Preservation?
Digital Preservation – Just One Thing
Explaining the Lifecycle
You Are Not Alone
Jargon Buster
Case Studies
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Case Studies
Organise your content Case Study
Create/Choose your content Case Study
Understand your content Case Study
Keep your content Case Study
Control your content Case Study
Plan to share Case Study
Preserve your website Case Study
Safeguard your content Case Study
What Next Resource List
Carbon Footprint Toolkit
Champion Digital Preservation
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Champion Digital Preservation
Digital Preservation Awards
World Digital Preservation Day
Engaging with Public Policy
Bit List
Professional Development
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Professional Development
Competency Framework
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Competency Framework
DPC Competency Audit Toolkit
Example Role Descriptions
Novice to Know-How
Career Development Fund
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Career Development Fund
Career Development Fund Application Guidelines
CDF Grant Recipients
CDF Grant Calendar
DigiPres Learning Resources Portal
Labour Market Analysis
Mental Health and Wellbeing
DPC Reading Club
Python Study Group Program
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Python Study Group Program
Role Descriptions
Getting Started and Making Progress training modules
Collaborative Projects
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Collaborative Projects
Open Book Futures
Novice to Know-How
Registries of Good Practice
Completed projects
Events
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Events
World Digital Preservation Day
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World Digital Preservation Day
World Digital Preservation Day Events
World Digital Preservation Day Blogs
Upcoming Events
Previous Events
Archived Events
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Archived Events
Webinars
Digital Preservation Awards
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Digital Preservation Awards
Timetable
How to Enter
Nomination Pack (pdf)
Nomination Form (link)
Judges
Eligibility and FAQs
Sponsors
Digital Preservation Awards 2024
Digital Preservation Awards 2022
Digital Preservation Awards 2020
Digital Preservation Awards 2018
Digital Preservation Awards 2016
Digital Preservation Awards 2014
Digital Preservation Awards 2012
Digital Preservation Award 2010
Digital Preservation Award 2007
Digital Preservation Award 2005
Roll of Honour
Blog
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Blog
Blog Topics
About
News
Digital Preservation
Events
Blog
Also in this section
About the Digital Preservation Coalition
Join Us
Apply for Full or Associate Membership
Full and Associate Membership
Benefits of Membership
Criteria and fees
Prospectus (EN)
نشرة الإصدار (عربي)
Prospekt (DE)
Programa (ES)
Prospectus (FR)
招股说明书（中文）
Our Members
Our Supporters
Governance
Policies
DPC on Social Media
Credits and acknowledgements
Also in this section
About
Join Us
Join Us
Join us and support digital preservation for all
Our generation has invested as never before in digital resources and we've done so because of the opportunity they bring. They have grown in volume, complexity and importance to the point that our children are baffled by the inefficiencies of the analogue age. Pervasive, fluid and fragile: digital data is a defining feature of our age. Industry, commerce, government, law, research, health, social care, education, the creative industries, the heritage sector and private life depend on digital materials to satisfy ubiquitous information needs and expectations. Digital preservation is an issue which all organisations, particularly in the knowledge sector, will need to address sooner or later. Digital preservation means long term access, and long term access means long term opportunity.
There are also external drivers which contribute to the increasing relevance and importance of digital preservation. In the research area, for example, grant funding bodies are beginning to impose conditions which require ongoing access to, and sustainability of, digital assets created through their funding programmes. There are also legal drivers which impact on the management of digital material e.g. Freedom of Information, Data Protection Act.
What does the DPC do?
Through investment and active participation, members and allies ensure the strength and direction of the Coalition and achievement of its goals. Members and allies are typically investing significant resources in creating and disseminating digital information, digital archiving and curation, or in developing software and hardware products. There has a been a strong desire that the challenges of digital preservation should be addressed collaboratively and strategically, and prospective Coalition members have expressed their desire to provide funding for establishing the Coalition and begin addressing its mission and the common benefits it provides.
Our
Strategic Plan for 2022 - 2027
defines five objectives:
Community:
by offering a warm welcome to all agencies and individuals with an interest in digital preservation and providing an efficient and effective platform for meaningful and sustained professional exchange.
Advocacy:
by working towards a climate of public and institutional policy which is better informed and better inclined towards digital preservation.
Workforce Development:
by providing opportunities for our members to acquire, develop and retain competent and responsive workforces that are ready to address the challenges of digital preservation.
Good Practice:
by supporting our members towards greater maturity in digital preservation through knowledge exchange, continuous improvement, horizon scanning, advice on standards, authoritative publications, and engaging and informative events.
Accountable, Sustainable and Dynamic Governance:
by maintaining and enhancing our organizational functions and structures to ensure good governance.
These objectives are realised in our current
DPC Prospectus 2025-2026
, with text-only translated versions available in
Arabic
Chinese
French
German
and
Spanish.
Which affiliation is right for you?
Organisations may be affiliated with the DPC in one of three ways:
Full Members
Associate Members
Supporters
are able to set the direction of the Coalition by joining the
Representative Council
which owns the DPC’s strategic plan, and through that become eligible to join the
Executive Board
. Their staff and officers participate in all Coalition activities and have privileged access to Coalition publications.
Apply for Full membership
PDF Version
have voting rights at the DPC Annual General Meeting, can join
Sub-Committees
and
Task Forces,
their staff and officers are invited to participate in all Coalition activities and they have privileged access to publications.
Apply for Associate membership
PDF Version
DPC is vendor and technology neutral so we don't accept membership applications from entities who promote, manage or sell digital preservation solutions, such as software companies,  product owners or storage providers.  That means our advice and recommendations are independent.  But we recognize that our members are best served by a thriving marketplace for digital preservation solutions and that this best served where we can help our members keep in touch with products and vendors, where the DPC articulates and collates requirements for the community, and where vendors and solution providers can develop longer term relationships with our members. We have an open invitation for agencies that fit this description to support the work of the coalition.
Find out more and apply for Supporter Status.
We also have a small set of Allied Organisations and Honorary Personal Members who are invited to participate and
collaborate with us:
Find out more.
How to make it happen ...
Read our
prospectus
(available soon in Arabic, Chinese, French, German and Spanish) and find out about different kinds of membership
so we can discuss it
Download the
Membership Application Form
PDF Version
) or
Supporter Application Form
Complete and sign the form
Send your form so the Board can approve it.
That's it!
© 2026 Digital Preservation Coalition | Charity Number SC051077
Unless otherwise stated, content is shared under
CC-BY-NC-SA Licence
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