Management Memos
Management Memos
A Management Memo (MM) is used for the distribution of management or policy information to state entities and often is a preliminary amendment to the State Administrative Manual (SAM).
Management Memos (MM) provide information to state departments directly related to the State Administrative Manual (SAM) on:
Matters that need immediate attention.
Statewide management policy to be included in the
State Administrative Manual
(SAM).
Temporary instructions, reminders, or other material that will not be included in SAM.
Management memos expire within 12 months from the issue date. (
SAM 0025
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Management Memo Archive (under construction)
MM No. 24-01
SUBJECT:
State Motor Vehicle Insurance Account 2024-25 Fiscal Year Assessment
Date Issued
03/28/2024
Effective Date:
07/01/2024
Supersedes:
23-01
Agency:
DGS - Office of Risk and Insurance Management
MM No. 23-01
Subject:
State Motor Vehicle Insurance Account 2023-24 Fiscal Year Assessment
Date Issued
06/07/2023
Effective Date:
07/01/2023
Status:
Supersedes 22-01; Expired 6/30/2024
Agency:
DGS - Office of Risk and Insurance Management
MM No. 21-07
Subject:
Airline Reservation Requirements
Date Issued
7/8/21
Status:
Incorporated Into
SAM 4117.1
Agency
DGS
MM No. 14-03
Subject:
State Travel Booking Through CalTravelstore or Concur Travel
Date Issued:
03/06/2014
Status:
Incorporated into
SAM 4117
Agency:
DGS
MM No. 12-07
Subject:
Contracts for Public Relations Services
Date Issued:
12/14/12
Status:
Rescinded 06/24/2024
Agency:
DGS
Active Management Memos
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2026 Management Memos
MM 26-01
SUBJECT:
DGS Authority to Exempt or Waive Review and/or Approval of Specified Real Property Transactions
Date Issued
04/09/2026
Effective Date:
01/01/2026
Expires:
12-31-2026
Agency:
DGS - Real Estate Services Division - Asset Management Branch
2025 Management Memos
MM No. 25-02
SUBJECT:
Buy Clean California Act
Date Issued
05/30/2025
Effective Date:
01/01/2025
Supersedes:
22-02
Agency:
DGS - Procurement Division, Engineering Branch
MM No. 25-01 (Rev. 05-16-2025)
SUBJECT:
State Motor Vehicle Insurance Account Fiscal Year 2025-26 Assessment
Date Issued
05/16/2025
Effective Date:
07/01/2025
Supersedes:
24-01
Agency:
DGS - Office of Risk and Insurance Management
2024 Management Memos
MM No. 24-04
Subject:
elematic
Date Issued
12/31/2024
Effective
01/01/2025
Expires:
01/01/2026
Agency:
DGS - Office of Fleet & Asset Management
MM No. 24-03
Subject:
Government Claim Fee Reduction and Fee Waiver
Date Issued
11/04/2024
Effective
11/04/2024
Expires:
11/04/2025
Agency:
DGS - Office of Risk and Insurance Management
MM No. 24-02
Subject:
Small Business Participation, wholly or partly, funded by the Federal Infrastructure Investment and Jobs Act (IIJA)
Date Issued
04/19/2024
Effective Date:
04/01/2024
Agency:
DGS - Office of Small Business and DVBE Services
2023 Management Memos
MM No. 23-02
Subject
Electric Vehicle Supply Equipment (EVSE) Requirements for Leased Facilities
Date Issued
09/12/2023
Effective Date:
08/15/2023
Agency:
DGS
2022 Management Memos
MM No. 22-02
SUBJECT:
Buy Clean California Act for Public Works Project Contracts
Date Issued
: 6/28/22
Effective Date:
7/1/22
Agency:
DGS
2021 MANAGEMENT MEMOS
MM No. 21-08
Subject:
Statewide Telework Policy
Date Issued:
10/5/2021
Effective Date:
10/1/2021
Agency:
DGS
MM No. 21-06
Subject:
Annual Reporting Requirement for Marketing and Outreach Advertising Material Purchases Targeting Ethnic and LGBTQIA Communities
Date Issued
4/1/21
Effective Date
4/1/21
Agency
DGS
MM No. 21-05
Subject:
Office of State Publishing (OSP) and California Prison Industry Authority (CalPIA) Joint Modification to Printing Services Procurement Process
Date Issued
4/30/21
Effective Date
4/30/21
Agency
DGS
MM No. 21-04
Subject:
Recycling Modular Systems Furniture and Conventional Furniture
Date Issued
4/30/21
Effective Date
4/30/21
Agency
DGS
MM No. 21-02
Subject:
Data Management Requirements for State Agency Printing Operations (IN-PLANTS)
Date Issued
3/4/21
Effective Date
3/4/21
Agency
DGS
MM No. 21-02
Subject:
Telematics Installation and Usage Mandate
Date Issued
1/13/21
Effective Date
1/13/21
Agency
DGS
2020 Management Memos
MM No. 20-07
Subject
Electronic Signatures, Electronic Transactions and Electronic Record Management for State Forms
Date Issued
12/24/20
Effective Date
12/24/20
Agency
DGS
2019 MANAGEMENT MEMOS
MM No. 19-03
Subject
State Agency Printing Operations
Date Issued
05/24/19
Date Expires
Until rescinded or incorporated into SAM
Agency
DGS
2018 Management Memos
MM No: 18-01
Subject
DGS Delegation of Public Works Projects to Client Agencies
Date Issued:
03/28/18
Date Expires:
When incorporated into SAM
Agency:
DGS
2017 Management Memos
There are no active 2017 management memos.
2016 Management Memos
MM No. 16-07
Subject:
Zero-Emission Vehicle Purchasing and Electric Vehicle Service Equipment Infrastructure Requirements
Issued:
12/02/16
Date Expires:
Until Rescinded or incorporated into the State Administrative Manual
Agency:
DGS
MM No. 16-03
Subject
Reporting Acquisitions of Goods and Services in the State Contracting and Procurement Registration System (SCPRS)
Date Issued:
06/17/16
Date Expires
: Until Rescinded or Superseded
Agency:
DGS
2015 Management memos
MM No. 15-07
Subject
Diesel, Biodiesel, and Renewable Hydrocarbon Diesel Bulk Fuel Purchases
Date Issued:
12/9/15
Date Expires:
Until Rescinded
Agency:
DGS
MM No. 15-06
SUBJECT:
State Buildings and Grounds Maintenance and Operation
Date Issued:
10/15/15
Date Expires:
Until Rescinded
Agency:
DGS
Note: Links updated 09/2016
MM No. 15-05
Subject
Policy And Procedures For Acquiring Modular Systems Furniture
Date Issued:
07/17/15
Date Expires:
Until Rescinded
Agency:
DGS
MM No. 15-04
Subject
Energy Use Reduction For New, Existing, And Leased Buildings
Date Issued:
05/13/15
Date Expires:
Until Rescinded
Agency:
DGS
MM No. 15-03
Subject
Minimum Fuel Economy Standards Policy
Date Issued:
04/28/15
Date Expires:
Until Rescinded
Agency:
DGS
2014 Management Memos
MM No. 14-09
Subject:
Energy Efficiency in Data Centers and Server Rooms
Date Issued:
10/10/14
Updated 12/15/15
Date Expires:
Until Rescinded
Agency:
DGS
MM No. 14-08
Subject:
State Telecommunications Vision, Strategy And Policy
Date Issued:
09/25/14
Date Expires:
Until Rescinded
Agency:
Department of Technology
MM No. 14-07
Subject:
Standard Operating Procedures For Energy Management In State Buildings
Date Issued:
07/31/14
Date Expires:
Until Rescinded
Agency:
DGS
MM No. 14-06
Subject:
Strategically Sourced Statewide Contracts
Date Issued:
06/03/14
Date Expires:
Until Superseded
Agency:
DGS
MM No. 14-05
Subject:
Indoor Environmental Quality: New, Renovated, And Existing Buildings
Date Issued:
05/21/14
Date Expires:
Until Rescinded
Agency:
DGS
MM No. 14-02
Subject:
Water Efficiency And Conservation
Date Issued:
01/13/14
Date Expires:
Until Rescinded
Agency:
DGS
2013 Management Memos
MM No. 13-08
Subject:
Warehouse Utilization Guidelines
Date Issued:
10/08/13
Date Expires:
Until Rescinded
Agency:
DGS
MM No. 13-06
Subject
Procedures For Energy Management In State Buildings During Electrical Emergencies
Date Issued:
07/11/13
Date Expires:
Until Superseded
Agency:
DGS
2012 Management Memos
MM No. 12-02
Subject:
Disposition of State Owned Computers, Laptops, Monitors and Components to Non-Profit Public Computer Centers
Date Issued:
02/16/12
Date Expires:
Until Rescinded
Agency:
DGS
MM No. 12-01
Subject:
Removal of Confidential, Sensitive or Personal Information From State-Owned Surplus Personal Property, Information Assets, and State-Owned Surplus Vehicles
Date Issued:
02/16/12
Date Expires:
Until Rescinded
Agency:
DGS
2011 Management Memos
MM No. 11-05
Subject
Bidding Exemption for Training Services
Date Issued:
11/28/11
Date Expires:
Until Revoked
Agency:
DGS
MM No. 11-04
Subject
Defensive Driver Training - Online Course
Date Issued:
07/18/11
Date Expires:
Until Superseded
Agency:
DGS
MM No. 11-01
Subject
Cost-Effective Reuse of Surplus Furniture
Date Issued:
02/11/11
Date Expires:
Until Rescinded
Agency:
DGS
2010 Management Memos
There are no active 2010 management memos.
2009 Management Memos
MM No. 09-01
Subject
Asbestos Notification to Employees
Date Issued:
02/12/09
Date Expires:
Until Rescinded
Agency:
DGS
2008 Management Memos
There are no active 2008 management memos.
2007 Management Memos
MM No. 07-06
Subject
Contracts For Printing
Date Issued:
06/21/07
Date Expires:
Until Rescinded
(Corrected FAQs 11/15/13)
Agency:
DGS
MM No. 07-04
Subject
Guidelines Regarding Follow-on Contracts:  Policy and Review Process
Date Issued:
03/02/07
Date Expires:
Until Rescinded
Agency:
DGS
2006 Management Memos
MM No. 06-13
Subject
State Agency Obligations Under The Sweat Free Code Of Conduct
Date Issued:
08/31/06
Date Expires:
Until Rescinded
Agency:
DGS
2005 Management Memos
MM No. 05-18
Subject
Utilization of State Owned or State Leased Facilities by State Agencies
Date Issued:
12/06/05
Date Expires:
Until Rescinded
Agency:
DGS/RESD
MM No. 05-17
Subject
Assessments Levied by Local Government Agencies
Date Issued:
06/23/05
Date Expires:
Until Rescinded
Agency:
DGS/RESD
2004 Management Memos
MM No. 04-07, Revision 1
Subject:
Smoking Prohibitions in or Near DGS Controlled Space and Vehicles
Date Issued:
7/26/04
Date Expires:
Until Rescinded
Agency:
DGS
2003 Management Memos
MM No. 03-08
Subject
Alternative Formats
MSword
Date Issued:
5/9/03
Date Expires:
Until Rescinded
Agency:
Dept. of Rehab.
MM No. 03-04
Subject
Use of California Multiple Award Schedule and Master Agreement for the Acquisition of Large-Scale Information Technology (IT) System Integration Projects
Date Issued:
03/17/03
Date Expires:
Until Rescinded
Agency:
DGS
MM No. 03-03
Subject
Motor Vehicle Accident Reporting
Date Issued:
02/26/03
Date Expires:
Until Superseded
Agency:
DGS
2002 Management Memos
MM No. 02-09
Subject
Statewide Emergency Communication Protocol for State Facilities and State Employees
Date Issued:
04/05/02
Date Expires:
Until Superseded
Agency:
DGS
2001 Management Memos
MM No. 01-18
Subject
Location of State Owned and Leased Offices
Date Issued:
09/12/01
Date Expires:
Until Rescinded or Superseded
Agency:
DGS
MM No. 01-17
Subject
Energy Management Business Continuity Planning and Stage 3 Readiness Policy
Date Issued:
08/22/01
Date Expires:
When Rescinded
Agency:
DOIT
MM No.01-16
SUBJECT:
State Agency Requirements Regarding Preventive Energy Management
Date Issued:
08/01/01
Date Expires:
When Rescinded
Agency:
DOI
MM No.01-14
Subject
Procurement of Energy Efficient Products
Date Issued:
07/20/01
Date Expires:
When Rescinded
Agency:
DGS
MM No. 01-13
Subject
Information Technology Communication and Conservation Plan for Energy Management
Date Issued:
06/18/01
Date Expires:
When Rescinded
Agency:
DOIT
MM No. 01-07
Subject
Implementation of Required Employee Benefits in Specified Personal Services Contracts
Date Issued:
05/17/01
Date Expires:
No Expiration
Agency:
DGS
2000 Management Memos
MM No. 00-15
Subject:
Changes In Contracting Processes For Service Contracts & Consulting Services Contracts
Date Issued:
12/29/00
Date Expires:
No Expiration
Agency:
DGS
MM No. 00-14
Subject
Date Issued:
12/19/00
Date Expires:
Until Rescinded/ Superseded
Agency:
DGS
MM No. 00-02
Subject
Computer Software Contract Language
Date Issued:
03/17/00
Date Expires:
When rescinded
Agency:
DGS
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