Policies

Policies Skip to content Announcement: CU Denver Celebrates Research Week: April 20 – 24 University Policies and Guidelines Policies and Guidelines Filter by campus: Filter by Search for a policy: Policy Number: 3030 Status: Rescinded "Named" Spaces Transitions Guidelines This policy has been rescinded. Policy Number: 7050 Status: Under Review Academic Integrity - CU Denver This policy defines academic misconduct and sets forth a uniform process for handling allegations of student academic misconduct at CU Denver. Keywords: cheating complicity fabrification falsification misconduct plagiarism sanctions Policy Number: 7020 Status: Approved Academic Internships - CU Denver This policy describes the requirements, responsibilities and processes for student and faculty to integrate internship experiences into the CU Denver educational experience as one concrete way to enhance the success of our graduates. Keywords: learning experiences professional development travel work experience Policy Number: 1025 Status: Approved Academic Program Discontinuance Regent Policy 4.B requires that each campus have a process for the discontinuance of academic units and degree programs consistent with the CU System Administrative Policy Statement. This policy defines that process. Keywords: eliminate terminate termination Policy Number: 7016 Status: Approved Academic Standing for Undergraduates - CU Denver This policy defines four levels of academic standing and identifies rules and procedures that apply to students based on their academic standing. Keywords: poor bad grades early alert help support module Policy Number: 5001 Status: Approved Acceptable Use of Information Technology Resources Sets forth the University's policy with regard to use of and access to CU Denver Campus and CU Anschutz Medical Campus (“the university”) IT Resources including university account use, privacy, computer and network security, legal and ethical use, networking and computing conduct, and software and intellectual property use. Further includes the steps the university may take should this policy be violated. Keywords: access Computers Internet Mobile Policy Number: 3031 Status: Approved Access and Use of Building Patios, Balconies, Decks and Roofs This policy was created to assure safe and secure access to and the use of patios, balconies, decks, and roofs on the university. Keywords: code Design public use Security Policy Number: 3032A Status: Approved Access Control and Physical Security Standards - CU Anschutz This policy has been established to preserve the personal safety of staff, students, guests, and faculty, secure the University's physical property and tangible assets, protect campus buildings from unauthorized intrusion, and protect the integrity of university research. Keywords: access control badge restricted zones Security Policy Number: 2037 Status: Rescinded Accounting for and Deposit of Gifts, 4-14 This policy has been rescinded. Policy Number: 2008 Status: Approved Accounts Receivable The purpose of this policy is to set forth guidelines that are to be followed by departments when selling goods and services on credit to external customers that have a future payment (collection) date. Keywords: billing credit goods internal controls payment Policy Number: 1013D Status: Approved Administrator’s Salary on Return to the Faculty - CU Denver This policy outlines the process for an administrator returning to a faculty or other position to receive compensation commensurate with actual duties and responsibilities and consistent with existing University rules, policies and agreements. Keywords: expertise prior experience standing Policy Number: 1013A Status: Approved Administrator's Salary on Return to the Faculty - CU Anschutz This policy provides guidelines for determining the salary for an administrator returning to a faculty position. Keywords: faculty salary, administrative appointment Policy Number: 3050 Status: Approved Alcohol Service The purpose of this policy is to set forth the policy and process regarding serving or selling alcohol on University Property or at University Events. Keywords: beer beverage Sales Policy Number: 4032 Status: Approved Alternative Work Arrangements and Remote Work Arrangements The purpose of this policy is to set forth guidelines for supervisors who wish to implement alternative work arrangements for employees in their unit. Keywords: alternative schedule Compressed Schedule COVID-19 Flex Pandemic Remote Working Policy Number: 3051 Status: Approved Animals on Campus The purpose of this policy is to set the guidelines, requirements, and procedures regarding the presence of animals (i) on the University of Colorado Denver | Anschutz Medical Campus, including the CU South Denver location (“University”) or (ii) at University-sponsored events, programs or activities Keywords: cats dogs pets Policy Number: 2039A Status: Approved Anschutz Medical Campus Major Art and Art Donations - CU Anschutz This policy will ensure that permanent art installations complement and respect the campus character, are appropriate to its setting, history, traditions, and mission. Keywords: art appraisal art installations donors gift Policy Number: 7041D Status: Approved Anti-Hazing Policy Membership in such Student Organizations should champion the enrichment of all members, participants, recruited members, and the greater community. Group inclusion or initiation, by means of hazing, is strictly prohibited by CU Denver, the State of Colorado , and the U.S. Department of Education. Keywords: anti-hazing hazing Policy Number: 4005 Status: Approved Anti-Violence Policy This policy is not intended to regulate the content of an individual’s speech but is instead meant to address the manner in which individuals behave. Related Documents: 4005 - Workplace Violence Incident Report Form Keywords: abuse attacks intimidation physical harm threats Policy Number: 4014 Status: Approved Applicants for Faculty and Exempt Professional Employment In compliance with federal guidelines and state laws concerning employment processes, this applicant guideline is established to ensure fair and equitable treatment of applicants at CU Denver Campus or CU Anschutz Medical Campus. Keywords: affiliate applicants application classified positions internal applicant Policy Number: 2015 Status: Rescinded Application and Proposal Approval Process for Sponsored Projects, 4-5 This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 5014 Status: Approved Application Software Acquisition This policy addresses the need for identifying software that requires special consideration in its implementation prior to procurement is necessary to ensure appropriate budgeting, awareness, and support. Keywords: enterprise Governance Committee IT ITGC network Policy Number: 3080 Status: Approved Attended Heating Policy & Procedures (OPP: 103-104) This policy establishes the safe use of heating units on campus property. Keywords: Authority Having Jurisdiction Fire Marshal Smoke Appliances Ovens Policy Number: 3003 Status: Approved Authority Having Jurisdiction for Fire Prevention and Life Safety The purpose of this policy is to provide policy and procedures to ensure that issues related to Fire and Life Safety are handled in a manner that minimizes risk and maintains a safe campus environment through delegation by the Chancellors of an Authority Having Jurisdiction (AHJ). Keywords: AHJ Campus Fire Marshal International Code Policy Number: 7007 Status: Approved Awarding Graduate Credit from Prior Learning Sources This policy describes how CU Denver and CU Anschutz accepts and applies credit from prior learning experiences in work or other environments towards graduate degree programs. Keywords: Awarding Earning Experience Previous transfer Policy Number: 2016 Status: Rescinded Awards or Subcontracts with State of Colorado Agencies This policy has been rescinded. Policy Number: 7032 Status: Under Review Background Investigation Policy for Residents and Students in Health Science Programs This policy establishes the requirements by which CU Denver and CU Anschutz residents and students ("Trainees") in the health disciplines must consent to pass a background investigation prior to final acceptance into a university health education program (including Graduate Medical Education). Policy Number: 3062A Status: Approved Bathroom and Locker Room Policy The University of Colorado Anschutz Medical Campus has adopted this policy for all students, employees, and visitors to ensure equal access to restrooms and/or locker rooms regardless of their sex, gender identity, or gender expression. Keywords: bathroom discrimination gender harassment locker room sex Policy Number: 6003 Status: Approved Bloodborne Pathogens, Exposure Control & Hepatitis B Vaccination Per the NIH Grants Policy Statement and the Centers for Medicare and Medicaid Service (CMS) regulations, the Occupational Safety and Health Administration (OSHA) Bloodborne Pathogens Standard 29 CFR 1910.1030 must be followed when developing and implementing health and safety procedures and practices for both personnel and facilities. Keywords: outbreak Pandemic Policy Number: 4033A Status: Approved Bring Your Own Mobile Device The purpose of this policy is to outline the responsibilities and obligations of a University employee who participates in the BYOD program. This policy defines the acceptable use and procedures for using personally owned Mobile Devices, the storage and transmission of sensitive data, confidential and highly confidential data, and an employee’s obligation to maintain University related communications on a secure, University owned system. Keywords: cell phone mobile device personal device sensitive information texting Policy Number: 2022 Status: Approved Budgeting The purpose of this policy is to establish guidelines and procedures for the University of Colorado Denver | Anschutz Medical campus (“university”) to follow in the creation of campus budgets. Keywords: budget journal campus budget funds Policy Number: 3004 Status: Approved Building and Life Safety Code Review of Modular Furniture The purpose of this policy is to provide policy and procedures that describe how and when to request the review of all modular furniture purchases, $5000 and greater, and to clarify the approval process. Keywords: clearance request purchase review purchases Policy Number: 7013A Status: Approved Campus Assessment, Response & Evaluation (CARE) Team - CU Anschutz This policy outlines the duties and responsibilities of the CU Anschutz Campus Assessment, Response & Evaluation (CARE) Team. Keywords: assistance help intervention Risk trauma wellness Policy Number: 7013D Status: Approved Campus Assessment, Response & Evaluation (CARE) Team - CU Denver This policy outlines the duties and responsibilities of CU Denver’s Campus Assessment, Response & Evaluation (CARE) Team. Keywords: assistance help trauma wellness Policy Number: 3022A Status: Approved Campus Brand and Communications Policy - CU Anschutz This policy outlines required steps and approval processes for all branded communications and displays inside and outside campus buildings to ensure equity, trademark compliance, professional appearance and brand cohesion for CU Anschutz. Keywords: logo, brand, trademark, signage, licensing, promotional materials, print materials, marketing, communications, media Policy Number: 3010A Status: Approved Campus Closures/Delays - CU Anschutz This policy establishes campus closure and related staffing expectations during inclement weather and other emergencies, and is applicable to all faculty, classified staff, university staff and student employees at the University of Colorado Anschutz Medical Campus (“CU Anschutz”). Keywords: Day off Downday Emergency Snow weather Policy Number: 3011 Status: Approved Campus Closures/Delays - CU Denver This policy establishes campus closure and related staffing expectations during inclement weather and other emergencies, and is applicable to all faculty, classified staff, university staff and student employees at the University of Colorado Denver (“CU Denver”). Keywords: Cancelled Classes Snow Day Stay Home weather Policy Number: 3014A Status: Approved Campus Posting, Announcement, Sign and Display Procedure and Approval Process - CU Anschutz This policy governs the posting of information within and around the University facilities that are visible to the public and located in public spaces at University of Colorado Anschutz Medical Campus ("CU Anschutz"). Keywords: fliers flyers notices Policy Number: 3017D Status: Approved Campus Posting, Announcement, Sign and Display Procedure and Approval Process - CU Denver This policy governs the posting of information within and around the University facilities that are visible to the public and located in public spaces at University of Colorado Denver ("CU Denver"). Keywords: advertisements banners flyers notices Policy Number: 3089A Status: Approved Campus Response to Law Enforcement Requests for Information for Immigration Purposes - CU Anschutz This policy identifies the CU Anschutz procedures for responding to information requests by law enforcement for immigration purposes. Keywords: ICE, immigration, data privacy, law enforcement Policy Number: 3086 Status: Approved Campus Weapons Control Per Board of Regents Policy 14.I, this policy enacts rules that allow for the lawful regulation for the possession of firearms, explosives, and other weapons on both the CU Denver and CU Anschutz Campuses. Keywords: carry concealed Firearms possession Protection Policy Number: 3083 Status: Approved Candles Policy & Procedures (OPP: 103-107) This policy establishes the safe use of candles on campus property to help prevent fires. Keywords: Authority Having Jurisdiction Fire Marshal Smoke Flame Lit Policy Number: 3016 Status: Rescinded Canvassing This policy has been rescinded. Policy Number: 2023 Status: Approved Capital Equipment and Government Property The purpose of this policy is to set forth guidelines for establishing and maintaining jurisdiction over Capital Equipment and Government Property under the possession of the University of Colorado Denver | Anschutz Medical Campus and the University of Colorado South Denver Location. Keywords: capital equipment disposal furniture gift in kind Policy Number: 2004 Status: Approved Cash Receipts and Deposits The purpose of this policy shall be to establish the guidelines for cash receipts and deposits at the University of Colorado Denver | Anschutz Medical Campus. Keywords: cash checks funds refunds third-party Policy Number: 5008 Status: Approved Centralized Content Management System IT Cabinet Policy This policy establishes guidelines for a content management system (CMS) which is a computer application that allows creation, modification, and maintenance of content from a central interface. Keywords: central interface maintenance Policy Number: 4027 Status: Rescinded Chancellor's Equal Opportunity Policy Statement This policy has been rescinded. Policy Number: 2033 Status: Rescinded Check Cashing This policy has been rescinded. Policy Number: 3001A Status: Approved Child Protection Policy - CU Anschutz This policy sets forth the expectations for university students, faculty, staff, and volunteers, as well as nonaffiliated individuals and organizations who operate programs using university facilities that involve interaction with children. Keywords: background check children kids minors safety Policy Number: 3001D Status: Approved Child Protection Policy - CU Denver This policy and related appendices are intended to adhere to University of Colorado System Administrative Policy Statement concerning the protection of children participating in university-run and university-contracted programs. Keywords: background check children kids minors safety Policy Number: XXXX Status: Approved Children in the Workplace These guidelines address and outline the very limited circumstances under which it is permissible to bring nonstudent, minor children to the workplace or classroom. Keywords: children children in workplace guideline Workplace Policy Number: 2009 Status: Approved Clinical Trials 4-1 The purpose of this policy is to establish guidelines and procedures for the management of clinical trials. Related Documents: 2009 - Exhibit A 2009 - Exhibit B 2009 - Exhibit C Keywords: agreement COMIRB research Policy Number: 2011 Status: Rescinded Closeout of Sponsored Projects, 4-6 This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 7033 Status: Approved Colorado Community College Transfer Guarantee - CU Denver In compliance with Colorado’s Statewide Transfer Policy, students may transfer credit from a Colorado community college on a course-by-course basis or by completing an Associate of Arts (AA) or Associate of Science (AS) degree. Keywords: 60 plus 60 articulation agreement Policy Number: 4020 Status: Approved Compensation for Classified Staff This policy provides guidance to establish and maintain a position classification system and to establish ranges of pay that are comparable to similar types of work found to prevail in the competitive labor market for classified employees of the CU Denver Campus and the CU Anschutz Medical Campus. Keywords: additional pay counteroffer equity FLSA salary ranges Policy Number: 4017 Status: Approved Compensation for Officers and Exempt Professionals This policy sets forth the institution’s compensation review and approval processes that must take place prior to the chancellor’s final approval. This policy applies to officer and exempt professional positions. Keywords: incentive pay merit pay promotions recognition awards salary setting signing bonus Policy Number: 1007D Status: Approved Compensation Principles for Promotion and Tenure - CU Denver The purpose of this policy is to establish the compensation principles and minimum amounts for recognizing these milestones in a faculty member’s career. Keywords: minimum salary increments Policy Number: 1022D Status: Approved Comprehensive Review of Deans - CU Denver This policy establishes the process for conducting periodic comprehensive reviews of permanent deans of schools and colleges and Auraria Library Director (henceforth, deans) at the University of Colorado Denver. Keywords: 1022 1022D Comprehensive Review of Deans Policy Number: 1016D Status: Approved Comprehensive Review of the Auraria Library Director This policy establishes the process for conducting periodic comprehensive review of the Auraria Library Director (henceforth, the director) at the University of Colorado Denver. Keywords: 1016 1016D Comprehensive Review of Auraria Library Director Policy Number: 6004 Status: Approved Conducting Human Fetal Tissue Research This policy is not to prohibit the use of HFT but rather to direct that all research using HFT must be reviewed and approved in accordance with any applicable federal or state laws and regulations regarding such activity in addition to the requirements of this policy. Keywords: HFT cell fetus stem Policy Number: 3033 Status: Approved Construction and Modifications Code Compliance The purpose is to provide procedures to ensure that construction and modifications performed by Facilities Management staff is code compliant and to specify the types of projects that require review and consultation by the campus building division and/or the Campus Fire Marshal. Keywords: Authority Demolition Fire Marshal HVAC Job Request Policy Number: 3071 Status: Approved Construction Fire Safety Policy & Procedures (OPP: 103-053) This policy establishes the procedures for safe construction work on campus property. Keywords: Authority Having Jurisdiction Marshal Contractors Policy Number: 5004 Status: Rescinded Content Management Web Development Procedures This policy has been rescinded. Policy Number: 2038A Status: Approved Cost Allocations - CU Anschutz The purpose of this policy is to establish guidelines for the assessment of cost allocations to programs in the Auxiliary and Self-Funded Activities Fund at University of Colorado Anschutz Medical Campus (CU Anschutz). Keywords: GAR general administrative recharge general infrastructure recharge GIR indirect cost allocation Policy Number: 2002 Status: Rescinded Cost Sharing This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 2018 Status: Rescinded Cost Transfers on Sponsored Projects, 4-12 This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 1030 Status: Approved Courses Taught in Faculty Homes and Other Private Residences The purpose of this policy is to outline requirements to track, justify and manage the risks of off-campus course offerings at the homes of faculty. Keywords: off-campus off-site Policy Number: 3012A Status: Approved COVID-19 Vaccination Requirement and Compliance - CU Anschutz This policy revises requirements for the COVID-19 vaccine. Keywords: compliance COVID Vaccination Requirement Vaccine Policy Number: 3006 Status: Rescinded COVID-19 Vaccination Requirement and Compliance - CU Denver This policy has  been rescinded. Policy Number: 1001D Status: Approved Creating New or Renaming Existing Academic Units and Departments, and Renaming Degree Programs - CU Denver This campus policy was developed in accordance with the requirement that each campus develop processes for creating and naming Academic Programs as outlined in Regent Policy 4.B.3 and APS 1041. Related Documents: 1001s - Approval Requirements for New Degree and New Certificates - CU Denver Keywords: Establish New Program Policy Number: 1001A Status: Approved Creating or Renaming Academic Units - CU Anschutz This policy provides processes for the approval of new academic units, as well as processes for name changes of academic units Keywords: academic unit new department new unit Policy Number: 1038A Status: Approved Creating or Renaming Degree or Certificate Programs - CU Anschutz This policy provides processes for the development of proposals for new degree and certificate programs, as well as processes for name changes of degree and certificate programs. Keywords: certificate approval degree approval degree name changes Policy Number: 7028 Status: Rescinded Credit and Non-Credit Courses in Main Campus and Extended Studies This policy has been rescinded. Policy Number: 2019 Status: Approved Credit Card Acceptance The purpose of this policy is to establish the requirements and procedures for accepting credit cards as a method of payment for goods or services provided by campus departments at the University of Colorado Denver and University of Colorado Anschutz Medical Campus. Keywords: debit payment preapproval processing fee Policy Number: 2003 Status: Approved Crowdfunding This policy sets forth the campus requirements for reviewing, approving, conducting, and reporting crowdfunding activities associated with the University of Colorado Denver | Anschutz Medical Campus (“CU Denver | Anschutz”) in order to address financial/legal implications and assure compliance with University, State, and federal requirements. Keywords: raise funds Social Media third-party Policy Number: 2028 Status: Rescinded CU Foundation Draw Down, 4-3 This policy has been rescinded. Policy Number: 7021 Status: Approved Dean's List Criteria for Undergraduate Students - CU Denver This policy provides a uniform system for determining student requirements for the Dean’s List across all the schools and colleges at CU Denver. Keywords: academic honors Policy Number: 1000A Status: Approved Degree Program Review - CU Anschutz This policy establishes the procedures for degree program review, as required by CU System APS 1019. Keywords: periodic process program goals program review Policy Number: 1000D Status: Approved Degree Program Review - CU Denver This Policy responds to APS 1019 and sets a process for program review across the campuses. Keywords: Academic external periodic process PRP Policy Number: 7001 Status: Approved Denver Campus Enrollment and Billing Policy - CU Denver This enrollment and billing policy provides simple, fair and equitable payment guidelines to students at CU Denver while providing financial incentives to manage enrollment and billing. Keywords: ADD advance drop Tuition Policy Number: 1012 Status: Approved Differentiated Annual Workloads - CU Denver The intent of this policy is to provide a framework for academic units to grant differentiated workloads to faculty. Keywords: workload assignment Policy Number: 5012A Status: Approved Digital Accessibility - Anschutz This policy establishes the responsibilities, standards, compliance, and governance structures for Digital Accessibility on the Anschutz Medical Campus as required by APS 6011. Keywords: ADA, disability, accessibility, accommodations disabilities, nondiscrimination, rehabilitation act Policy Number: 5012D Status: Approved Digital Accessibility - Denver This policy establishes digital accessibility responsibilities, standards, compliance, and governance structures as required by APS 6011. Keywords: ADA Compliant disabilities Nondiscrimination readability Rehabilitation Act Policy Number: 2013 Status: Rescinded Direct Charges to Federally Sponsored Projects 4-7 This policy has been rescinded.  See the Sponsored Projects Handbook Policy Number: 4028 Status: Approved Disability Accommodation In accordance with the Americans with Disabilities Act (ADA), this policy provides that individuals who are otherwise qualified for jobs or educational programs will not be denied access simply because they have a disability. Keywords: accommodation ADA disability discrimination Policy Number: 7999 Status: Rescinded Discounted Tuition for the International Colleges This policy has been rescinded. Policy Number: 7011 Status: Approved Displaced Aurarian Scholarship The purpose of this policy is to codify and memorialize the Displaced Aurarian Scholarship Program to ensure that eligibility for the scholarship extends beyond the children and grand-children of individuals displaced from Auraria. Keywords: Displaced Aurarian Displaced Aurarian Scholarship scholarship Policy Number: 7004 Status: Approved Disruptive Student Behavior - CU Denver This policy clarifies what constitutes disruptive behavior in the academic setting; what actions faculty members, department chairs, and relevant assistant/associate deans may take in response to disruptive conduct; and the authority of the Office of Student Conduct and Community Standards to initiate disciplinary proceedings against students for allegations of disruptive conduct. Keywords: misconduct Policy Number: 1010 Status: Approved Distinguished Professorships This policy sets forth procedures for nominating candidates at University of Colorado Denver and University of Colorado Anschutz Medical Campus for consideration for designation as distinguished professors. Keywords: award faculty honors nomination Policy Number: 5010 Status: Approved Domain Name This policy covers all academic and administrative units, university affiliates, and academic and administrative staff seeking to register a domain name. Keywords: domain names third-level Policy Number: 1037 Status: Approved Domestic Travel Policy for Faculty and Staff (Travel Involving Students or Others) This policy provides guidance and standards for faculty and staff traveling domestically under the auspice of the University of Colorado Denver | Anschutz Medical Campus (the “University”) for the purpose of university service-related trips, study, data gathering, field experiments, and other forms of research, and recognizes two types of campus- related domestic travel. Keywords: domestic non-university off-campus overnight travel Policy Number: 3002 Status: Approved Duty to Report Criminal and Threatening Behavior The purpose of this policy is to guide the coordination of efforts by the university in the process of identifying, investigating, evaluating and managing crimes and threatening behaviors exhibited by members of the university community (faculty, staff, students, contractors, and visitors). Keywords: ​threats aggressive attack intimidation violence Policy Number: 3079 Status: Approved Electrical Safety Policy & Procedures (OPP: 103-103) This policy establishes procedures for electrical safety on campus property. Keywords: Authority Having Jurisdiction Fire Marshal Extension Coords Plugs Receptacles Panels Appliances Policy Number: 3019A Status: Approved Electronic Communications - CU Anschutz The objectives of this policy are: to facilitate campus electronic communications strategy; increase electronic communications effectiveness; increase brand compliance and campus reputation; reduce IT security vulnerabilities; increase legal compliance and reduce institutional risk. Keywords: electronic communication Email mass communication mass email Policy Number: 3005 Status: Approved Elevator Emergency Procedures The purpose of this policy is to establish specific procedures for aiding and assisting in removal of passengers who become entrapped in inoperable campus elevators, and/or any elevator concern that could result in potential injury. Keywords: Authority Fire Marshal Having Jurisdiction Lifts Policy Number: 5011 Status: Approved Email This policy defines the appropriate use of email and the university email system. Keywords: encryption messages recipients Policy Number: 4021 Status: Rescinded Employee Discounts, Referral Sources, and Resources This policy has been rescinded. Policy Number: 4022 Status: Rescinded Employee Eligibility Verification - Form I-9 This policy has been rescinded. Policy Number: 4007 Status: Approved Employee Fringe Benefit Pools The purpose of this policy is to set forth the guidelines used by the Finance Office in developing and charging fringe benefit rates for Worker's Compensation, Unemployment Insurance, Retiree Health and Life, and Termination Pay. Related Documents: 4007 - Exhibit A 4007 - Exhibit B Keywords: retiree health insurance separation pay sick leave payout termination pay unemployment workers' compensation Policy Number: 4008 Status: Approved Employee Tuition Waivers The policy creates a common set of policies and practices regarding tuition waivers for permanent employees at the University of Colorado Denver, and reconciles the fiscal rules to the University of Colorado Denver’s practice of employee tuition waiver. Keywords: benefits credits tuition allowance Tuition Assistance Benefit Policy Number: 4012 Status: Approved Employment Background Checks This policy is to establish process for employment background checks for all employees, volunteers, trainees, and contractors at the university. Keywords: check criminal record driving homeland security Policy Number: 3020A Status: Approved Endowed Chairs - CU Anschutz This policy outlines the policies and procedures related to the approval and management of endowed chairs, including solicitation, acceptance, funding, administration, and stewardship. Keywords: endowment, chair, stewardship Policy Number: 5015 Status: Approved Enterprise Application This policy establishes the implementation of enterprise software that is critical to the coordination of business activities across the University. Keywords: Governance Committee IT ITGC network Software Policy Number: 3063A Status: Approved Epinephrine Auto-Injector for Severe Allergy Policy - CU Anschutz Colorado law requires that institutions of higher education acquire and maintain a supply of epinephrine auto-injectors, permitting any person to retrieve and use an epinephrine auto-injector in an emergency and to create and maintain a policy concerning the acquisition and stock of epinephrine auto-injectors. Keywords: allergic reactions allergies epi epinephrine Epi-pen Policy Number: 3063D Status: Approved Epinephrine Auto-Injector for Severe Allergy Policy - CU Denver The content of this Policy is applicable to CU Denver locations and its staff, students, and faculty in their interactions with individuals who may have severe allergies on campus. This policy does not cover the acquisition or use of an epinephrine auto-injector by a healthcare provider employed by or acting as an agent of the university nor does this policy cover self-administration of personally prescribed epinephrine auto-injectors by any individual. Keywords: epinephrine Epi-pen Policy Number: 2020 Status: Rescinded Establishing a Sponsored Project Without an Award Document, 4-10 This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 3000 Status: Approved Establishing Campus Administrative Policies This policy addresses the process for developing, creating, issuing, formatting, and maintaining all University policies and applies to all university departments, faculty, staff and students, as noted above. Keywords: establishing policies writing polices Policy Number: 2006 Status: Approved Establishing New Programs or Projects in the General Ledger The purpose of this policy is to provide guidelines for departments and administrative units when requesting new programs or projects to be established in the general ledger. Keywords: account chartfield program project speedtype Policy Number: 1040 Status: Approved Establishment of Centers and Institutes The purpose of this policy is to set forth procedures for the establishment and approval of Centers and to provide for the renaming of existing organizations, if appropriate, as determined by campus administrations. Keywords: approval establishing organizations research Policy Number: 1026 Status: Approved Evaluating Qualifications of Instructional Faculty This policy creates a campus-wide standard and sets common expectations for the appointment of all instructional faculty hired at the University of Colorado Denver and the University of Colorado Anschutz Medical Campus and also meets the accreditation standards adopted by the Higher Learning Commission (HLC) in June 2015. Keywords: appointments employment expectations Experience HLC qualifications Policy Number: 3052A Status: Approved Exclusion of Persons from University Property - CU Anschutz The purpose of this policy is to establish procedures for reasonable protection of the University community and for notifying those individuals accused of violating the Laws and Policies of the Regents, University rules, regulations, and policies, or local, state, and federal laws. Keywords: Protection violation warning Policy Number: 3052D Status: Approved Exclusion of Persons from University Property - CU Denver The purpose of this policy is to establish procedures for reasonable protection of the University community and for notifying those individuals accused of violating the Laws and Policies of the Regents, University rules, regulations, and policies, or local, state, and federal laws. Keywords: Protection violation warning Policy Number: 4006 Status: Approved Expanded Faculty Housing Assistance Program The purpose of this policy is to establish guidelines and procedures for CU Denver Campus and CU Anschutz Medical Campus to administer the Expanded FHAP. Keywords: financial assistance home loans home purchase purchase of home Policy Number: 2041A Status: Approved Expenditure Contracts and/or Sub-agreements under Sponsored Awards - CU Anschutz This policy establishes rules and guidelines for University of Colorado Anschutz Medical Campus contracting. It is the responsibility of every individual involved in the performance and administration of CU Anschutz contracts to assure that no violation of this policy occurs. Keywords: delegated interagency agreements prime awards subcontracts Policy Number: 6002 Status: Approved Export Control Compliance The purpose of this policy is to codify the University’s commitment to compliance with U.S. export control regulations, identify the corresponding responsibilities of University personnel, including CU Denver and CU Anschutz Community Members, and establish the administrative foundation for the University’s export control compliance program. Keywords: Academic boards deemed EAR exception foreign ITAR liabilities OFAC regulations research scholars trainees visiting volunteers Policy Number: 3018 Status: Approved Expressive Activities The purpose of this policy is to incorporate the protections for student expression provided by Colorado law, provide a community environment in which open discussion can occur without disrupting the academic mission or daily university functions, and to describe how the university will lawfully implement constitutional time, place, and manner limitations to promote speech and avoid interfering on the rights of others. Keywords: civility on campus freedom of expression noise peaceful assembly reedom of speech Policy Number: XXXX Status: Approved Extended Studies These guidelines define extended studies and funding rules. Keywords: credit funding guideline non-funding Policy Number: 2044A Status: Approved External Gift Management and Institutional Integrity - CU Anschutz This policy is designed to support faculty, senior leaders, and the University by providing a structured process for the ethical review of gifts to the University that might pose a threat to institutional integrity. Keywords: Accept Free Money Policy Number: 3088A Status: Approved Extreme Risk Protection Order The purpose of this policy is to provide guidance to individuals on the CU Anschutz Medical Campus community regarding the possible filing of an ERPO. The policy also lays out factors that each individual should strongly consider prior to the filing of a request for an ERPO, including utilizing available campus resources to assist in making the determination of the appropriateness of the petition. Keywords: Firearms guns Protection red flag Policy Number: 3034 Status: Approved Facilities Operations Building Maintenance Responsibilities The purpose of this policy is to establish guidelines to help define funding responsibility - Facilities Operations or the individual department – for maintenance and repair of the physical plant facilities and equipment. Keywords: equipment management repair Policy Number: 3035 Status: Approved Facilities Use by Employees and Students The purpose of this policy is to set forth the policies and procedures regarding the appropriateness and priority of use of campus facilities at the CU Denver Campus and the CU Anschutz Medical Campus (“the university”) and services by university employees and students. The policy specifies the process for requesting and obtaining approval for such use and the conditions and limitations of use. Keywords: alcohol animals external outside organizations Policy Number: 3036A Status: Approved Facilities Use by External Entities - CU Anschutz The purpose of this policy is to set forth the appropriateness and priority use of CU Anschutz space, equipment, and services by External Entities. Furthermore, the policy specifies the process for requesting and obtaining approval for such use and the conditions and limitations of use. Keywords: appropriate use of facilities outside organizations service to external entities space use of University equipment Policy Number: 3036D Status: Approved Facilities Use by External Entities - CU Denver The purpose of this policy is to set forth the policies and procedures regarding the appropriateness and priority use of CU Denver space, equipment, and services by External Entities. Furthermore, the policy specifies the process for requesting and obtaining approval for such use and the conditions and limitations of use. Keywords: appropriate use of facilities outside organizations service to external entities space use of University equipment Policy Number: 4031 Status: Approved Faculty and Staff Threat Assessment and Response Team (FaST) This policy establishes a Faculty and Staff Threat Assessment and Response Team to coordinate and formalize the work of departments responsible for such safety and support functions for the campuses, specifically concerning observed workplace behaviors indicating a faculty or staff member poses a danger to themselves or others. Keywords: danger environment safe Security Policy Number: 1028A Status: Approved Faculty Annual Performance Review - CU Anschutz This policy establishes the requirements for the annual performance review of CU Anschutz faculty members. Keywords: annual clinical evaluation evaluation performance Policy Number: 1006D Status: Approved Faculty Compensation - CU Denver This policy establishes process and authority for various types of faculty compensation as allowed by Regents laws and policies, university administrative and fiscal policies, and federal regulations for grants and contracts. This policy is a Denver campus specific policy. Keywords: additional pay faculty salaries remuneration salary grievance salary setting process Policy Number: 1005A Status: Approved Faculty Compensation CU Anschutz The purpose of this policy is to establish guidelines for faculty compensation at CU Anschutz Medical Campus. Keywords: additional remuneration grievance pay salaries salary Policy Number: 1011A Status: Approved Faculty Emeritus/Emerita Designation - CU Anschutz This policy defines the process for granting emeritus/emerita status to a faculty member on the Anschutz Medical Campus. Keywords: retirement Policy Number: 1011D Status: Approved Faculty Emeritus/Emerita Designation - CU Denver This policy defines the process for granting emeritus/emerita status to a faculty member with the rank of Professor, Associate Professor, Assistant Professor, Senior Instructor, or Instructor. Keywords: retain title retirement special privileges Policy Number: 6008 Status: Approved Faculty Entrepreneurial Activity and SBIR/STTR Collaboration The purpose of this policy is to ensure University Employees are aware of their obligations when forming a University Employee Owned Company.  The goal of this policy is to provide clear guidance to faculty so that they can be successful in these endeavors. Keywords: Employee Owned Company Policy Number: 1008 Status: Approved Faculty Transfers between Departments, Schools and Colleges of the University of Colorado Denver | Anschutz Medical Campus This policy is intended to guide the process for faculty transfer from one unit of the University of Colorado Denver to another unit within the University of Colorado Denver. It applies to all faculty with an appointment of .50 percent effort or greater. Keywords: checklist MOU move retain unit Policy Number: 1017 Status: Approved Fall and Spring Semester Breaks - CU Denver This policy requires the CU Denver academic calendar to include a week-long Fall Break during the week in November in which Thanksgiving falls. In both the Fall and Spring Breaks, the University is open but classes do not meet. Keywords: Holiday Schedule time off Policy Number: 4023 Status: Rescinded Family and Medical Leave for Classified Staff This policy has been rescinded. Policy Number: 4024 Status: Rescinded Family and Medical Leave for Faculty and Exempt Professional Staff This policy has been rescinded. Policy Number: 5013 Status: Approved File Storage Data Protection This policy establishes guidelines for the adequate protection of University information regardless of the information's physical location, the nature of the device or media upon which it is stored, or the persons in possession or control of the information. Keywords: data infrastructure Security Policy Number: 7034 Status: Approved Final Exam Week - CU Denver This policy applies to all courses, graduate and undergraduate, which have exams that are centrally scheduled. Keywords: exam schedule exam schedule conflicts final exam Policy Number: 7036 Status: Approved Financial Aid Awarded by Schools, Programs, and Departments - CU Denver The purpose of this policy is to establish the responsibility for awarding student aid from funds controlled by schools, programs, and departments. Keywords: Fellowships grants loans Scholarships Stipends work-study Policy Number: 3075 Status: Approved Fire Alarm Delayed Evacuation Policy & Procedures (OPP: 103-082) This policy establishes a safe pre-planned delayed evacuation during fire alarms on campus property. Keywords: Authority Having Jurisdiction Marshal Fire-Warden Policy Number: 3074 Status: Approved Fire Alarm Response Policy & Procedures (OPP: 103-081) This policy establishes the safe fire alarm response procedures on campus property. Keywords: Authority Having Jurisdiction Marshal Smoke Rescue Policy Number: 3070 Status: Approved Fire Code Policy & Procedures (OPP: 103-051) This policy articulates CU Denver and CU Anschutz compliance with the fire code. Keywords: Authority Having Jurisdiction Marshal safety Policy Number: 3085A Status: Approved Fire Department Cancellation / Non-notification Policy & Procedures (OPP: 103-082) - CU Anschutz This policy establishes the procedures for cancellation or non-notification of the local fire department responders, after determining that the fire alarm was a result of a non-fire, non-hazardous event. Keywords: Authority Having Jurisdiction Marshal safety Policy Number: 3073 Status: Approved Fire Doors Policy & Procedures (OPP: 103-061) This policy outlines the procedures and considerations for preventing fire door removal and obstruction on campus property. Keywords: Authority Having Jurisdiction Fire Marshal Block Policy Number: 7998 Status: Rescinded First-Time Freshman Residency Requirement This policy has been rescinded. Policy Number: 2027 Status: Approved Fiscal Policy for Facilities and Administrative Costs 4-4 The purpose of this policy is to establish the University of Colorado Anschutz Medical Campus and University of Denver guidelines for the acquisition and use of Facilities and Administrative (F&A) cost recovery. Related Documents: 2027 - Exhibit A1 2027 - Exhibit A2 2027 - Exhibit B1 2027 - Exhibit B2 2027 - Exhibit C 2027 - Exhibit D Keywords: cost recovery distribution negotiated rate agreement rebudgeting total direct costs waiver Policy Number: 3077 Status: Approved Flammable Gases Policy & Procedures (OPP: 103-101) This policy establishes the safe use of flammable gases on campus property. Keywords: Authority Having Jurisdiction Fire Marshal Natural Methyl Mercaptan Propane Policy Number: 3078 Status: Approved Flammable Liquids Cabinet Policy & Procedures (OPP: 103-102) This policy establishes the requirements of Flammable Liquid Cabinets on campus property. Keywords: Authority Having Jurisdiction Fire Marshal Venting Policy Number: 3076 Status: Approved Flammable/Combustible Liquids Policy and Procedures (OPP: 103-100) This policy establishes the safe use of flammable and combustible liquids on campus property. Keywords: Authority Having Jurisdiction Fire Marshal Storage Cabinets Flash-point Compressed Gas Policy Number: 3060 Status: Approved Food and Drink Policy This policy prohibits eating, drinking, applying cosmetics, or any activities that increase the ingestion of hazardous chemical, radioactive, or infectious materials in areas where these materials are used. Keywords: drinking eating food in classroom labs Policy Number: 7023 Status: Under Review Four-Year Graduation Guarantee - CU Denver This policy contains stipulates the conditions under which an undergraduate student at CU Denver will be guaranteed to graduate in four years. Policy Number: 7040 Status: Approved Fresh Start - CU Denver This policy establishes a “Fresh Start” program (the “Program”) at the University of Colorado Denver (CU Denver) that allows undergraduate students who left CU Denver with a cumulative transcript G.P.A. of below 2.0 the opportunity to return for a second chance with a recalculated G.P.A. Keywords: GPA Recalculation Grade Forgiveness New Restart Second Chance Starting Over Policy Number: 2007 Status: Approved Gift Cards This policy establishes the procedures and methods of purchasing, distributing, and accounting for gift cards, including Internal Revenue Service (IRS) tax reporting requirements. Keywords: gift certificates money orders participation incentive recognition awards study subject compensation Policy Number: 2029 Status: Rescinded Gifts Received from The Children’s Hospital (THC) 4-18 This policy has been rescinded. Policy Number: 7037D Status: Approved Grade Forgiveness - CU Denver This policy establishes the process whereby undergraduate students enrolled at CU Denver can replace a limited number of below-average grades earned in certain courses with a new grade after repeating the same course. Keywords: Grade Forgiveness repeat replace reverse take over Policy Number: 7008A Status: Approved Graduate Student Assistantships and Tuition Remission - CU Anschutz The purpose of this policy is to establish CU Anschutz provisions for granting graduate student assistantships and tuition remission to graduate students who are enrolled in degree granting programs of CU Anschutz. Keywords: Degree Granting Financial Aid graduate school Policy Number: 7017 Status: Approved Graduation Deadlines - CU Denver This policy establishes uniform deadlines and procedures for students, schools, and colleges to follow regarding graduation each term. Keywords: cap and gown commencement diploma Policy Number: XXXX Status: Approved Guidelines and Checklist for Joint Appointment of Faculty These guidelines and checklist are to facilitate communication among all parties involved in joint appointment of faculty and to assure that critical items are addressed in a productive manner Keywords: guideline joined multi-disciplinary partner Policy Number: 7005 Status: Approved Guidelines for Assisting Students with Pregnancy and Parenting These guidelines set forth the Title IX protections that should be provided for pregnant and parenting students, including those with pregnancy-related conditions. Keywords: child pregnant Title IX Policy Number: 2017 Status: Rescinded Guidelines for Contracts with Other State of Colorado Agencies, Fiscal Policy 4-15 This policy has been rescinded. Policy Number: 1021D Status: Approved Hire with Tenure - CU Denver The purpose of this policy is to outline the requirements for tenure faculty appointments and the processes for appointment, reappointment, and promotion. Keywords: faculty hires with tenure RTP review Policy Number: 4016 Status: Approved Hiring Process for Classified Staff This policy provides guidance for the hiring process of classified staff and applies to all positions within the state personnel system. Keywords: job description recruitment process search committee selection process Policy Number: 1002 Status: Approved Hiring Process for Full-Time Faculty This policy outlines the hiring process of all full-time faculty job titles in the 1100, 1200, 1300, and 1400 job code series, excluding 1309 and 1310 (Professional Research Assistants) in compliance with the institution’s Affirmative Action Program and state law. Keywords: onboarding on-boarding Policy Number: 4013 Status: Approved Hiring Process for Officers and Exempt Professionals This policy establishes the hiring process for all officer and exempt professional job titles in the 2100 job code series. Keywords: recruitment process search waiver selection process Policy Number: 3082 Status: Approved Holiday Decorations Policy & Procedures (OPP: 103-106) This policy establishes the safe use of holiday decorations on campus property. Keywords: Authority Having Jurisdiction Fire Marshal Display Lights Tree Garland Policy Number: 4018A Status: Approved Holidays - Anschutz Medical Campus The University of Colorado Anschutz Medical Campus policy on Holidays establishes the parameters for all common and alternate holidays across the different employee locations and units. Keywords: alternate holidays floating holidays holidays leave time off Policy Number: 4018D Status: Under Review Holidays - Denver Campus An updated Denver Campus Holiday Policy is in development. Keywords: alternate holidays floating holidays leave time off Policy Number: 3084 Status: Approved Hot Work Policy & Procedures (OPP: 103-120) This policy establishes the safe procedures for Hot Work on campus property. Keywords: Authority Having Jurisdiction Fire Marshal Brazing Welding Safety Combustibles Policy Number: XXXX Status: Approved Immigration Information - CU Denver It is the policy of CU Denver not to collect the following information, except as required by federal or state law, as necessary to perform duties, or to verify a person’s eligibility for a government-funded program if verification is a necessary condition of government funding or participation. Keywords: guidelines immigration immigration information SB-25-276 Policy Number: 3007A Status: Approved Institutional Conflict of Interest Institutional conflicts of interest arise when the campuses’ financial interests or those of its senior officials might have, or appear to have, undue influence on decisions involving the University’s primary interests. Keywords: conflict conflict of interest finance Policy Number: 1019A Status: Approved Instructional, Research, and Clinical Faculty Appointments - CU Anschutz The purpose of this policy is to outline the general requirements for Instructional, Research, and Clinical (IRC) faculty appointments and the processes for appointment, reappointment, and promotion. Keywords: CTT non-tenure track NTT Policy Number: 1019D Status: Approved Instructional, Research, and Clinical Faculty Appointments - CU Denver The purpose of this policy is to outline the general requirements for Instructional, Research, and Clinical (IRC) faculty appointments and the processes for appointment, reappointment, and promotion. Keywords: CTT non-tenure track NTT Policy Number: 2040A Status: Approved Intellectual Property on Discoveries and Patents for their Protection and Commercialization - CU Anschutz This policy addresses how the campus will protect and commercialize Campus Discoveries. This policy supersedes all previous policies and will be used to distribute all Net Royalty Receipts, on any new and existing Campus Discoveries. Keywords: intellectual property income distribution royalty revenue technology transfer income Policy Number: 2001 Status: Approved Internal Service Centers and Core Laboratories This policy provides guidelines for establishing, budgeting, costing, administering, and accounting for Internal Service Centers, Core Laboratories and other operations regularly selling goods or services to University of Colorado Denver | Anschutz Medical Campus departments or activities. Keywords: Accounting budgeting revenue speedtype spending Policy Number: 7010 Status: Approved International Student Health Insurance Requirements and Waiver Process - CU Denver The purpose of this policy is to set forth the requirement for non-immigrant international students present in the United States on F-1 or J-1 visas enrolled in courses on CU Denver to have and maintain adequate health insurance coverage throughout the course of their program as students of CU Denver. Keywords: J-1 F-1 Visa Medical Coverage Policy Number: 1035 Status: Approved International Travel Policy for Official University Business This policy provides guidance for official university business travel under the auspices of the University of Colorado Denver | Anschutz Medical Campus, non-employee travel sponsored by the university, and travel by employees that is sponsored by another organization. Keywords: abroad compliance countries foreign travelers Policy Number: 7015 Status: Approved International Travel Policy for Students This policy establishes the minimum requirements to mitigate and manage risks associated with university-affiliated international travel by students. Keywords: destinations experiential learning global education global study international student travel unaffiliated travelers Policy Number: 2024 Status: Approved Inventories This policy sets forth guidelines for maintaining a system of internal controls for inventories, keeping inventory records that accurately reflect the valuation of the inventory, and conducting annual physical inventories. Keywords: Accounting audit internal control inventory Policy Number: 3087 Status: Approved Key Policy This policy establishes procedures and responsibilities for the purchasing, installation, maintenance, control and security of cylinder cores and keys in order to maintain acceptable security levels for University of Colorado Denver | Anschutz Medical Campus (“the university”) facilities, and educational and research assets Keywords: cylinder cores keys Policy Number: 3061 Status: Approved Lactation Policy This policy is for students and employees who wish to breastfeed and/or express breast milk. Keywords: breastfeed extract breastmilk lactation Policy Number: 4010 Status: Approved Layoffs of Classified Staff This administrative policy establishes the layoff procedure, process, and Matrix for the CU Denver Campus and CU Anschutz Medical Campus. Keywords: elimination reduction work loss Policy Number: 4009 Status: Approved Leave Sharing for Classified Staff, University Staff and Faculty on Twelve-Month Appointments This policy establishes guidelines for leave sharing for classified staff, university staff, and faculty on twelve-month appointments. Keywords: donated leave illness injury vacation time Policy Number: 6007 Status: Approved Management of Controlled and Prescription Drugs in Laboratories on Campus This Policy is intended to provide guidance to maintain compliance in University laboratories. Keywords: Controlled substance DEA Compliance Marijuana Policy Number: 7038A Status: Approved Medical Leave of Absence and Fit to Return - CU Anschutz This policy describes the circumstances under which a student at CU Anschutz may request a Medical Leave of Absence and the procedures the student must follow. Keywords: Mental or Physical Health Reentry Policy Number: 7039 Status: Approved Medical Withdrawal Policy - CU Denver This policy provides medical withdrawal options for student diagnosed with either physical or psychological medical conditions that significantly impact their safety or ability to be academically successful. Keywords: Break physical psychological Sick Policy Number: 6006 Status: Approved Minors in Laboratories in Animal Facilities The purpose of this policy is to identify when minors will be allowed to work (paid or unpaid), conduct research, and observe research activities in a CU Denver or CU Anschutz laboratory or animal facilities. Keywords: biohazards children minor science fair projects tours Policy Number: 7018 Status: Approved Missing Residential Student Notification Policy - CU Denver This policy sets forth the procedure that shall be followed in the event that a CU Denver student residing in the Campus Village Apartment complex is missing. Keywords: absent concern find Policy Number: 3037A Status: Approved Modification or Securing of Exit Doors and Passengers - CU Anschutz In an effort to ensure that all building occupants have safe options for exiting buildings or areas in case of an emergency, the Facilities Management Department is establishing a procedure for handling situations when it may become necessary to modify, block or make non-functional exit doors, stairwells, or egress passageways that may have fire and life safety implications. Keywords: Authority Fire Marshal Having Jurisdiction safety Policy Number: 3053A Status: Approved Monitoring Research and Clinical Equipment - CU Anschutz This policy identifies the procedures for monitoring research and clinical equipment that, because of contents, need monitoring for equipment status, temperature, and condition. Keywords: chemicals equipment pharmaceuticals Policy Number: 2012 Status: Rescinded Moving and Relocation Expense Reimbursement This policy has been rescinded. Policy Number: 1027A Status: Approved Multi-Year Contracts for Instructional, Research, and Clinical Faculty - CU Anschutz This policy outlines the process for awarding multi-year contracts for Instructional, Research and Clinical Faculty. Keywords: contract terms library faculty probationary Policy Number: 1027D Status: Approved Multi-Year Contracts for Instructional, Research, and Clinical Faculty with Teaching Responsibilities or Librarian Appointments - Denver This policy outlines a selection and approval process for multi-year contracts for both teaching faculty and librarians. Keywords: contract terms library faculty probationary Policy Number: 1015 Status: Approved New Faculty Orientation This policy explains the obligation of The University of Colorado Denver to provide an orientation to the university and to introduce its policies and procedures for new faculty. Keywords: member requirements Policy Number: 7031 Status: Approved Non-Degree Students Signature Authority - CU Denver This policy establishes dean’s signature authority for CU Denver | CU Anschutz non-degree students. This policy applies to undergraduate and graduate (previous degree) non-degree students whether in D1 or D2 programs. Policy Number: 3054 Status: Rescinded Nondiscrimination Policy This policy has been rescinded. Policy Number: 1028D Status: Approved Non-Tenure Track Faculty Performance Review - CU Denver This policy sets forth the requirements for performance review processes for all non-tenure track faculty at CU Denver. Keywords: annual clinical evaluation Lecturer periodic Policy Number: 7009 Status: Approved Official Measures of English Language Proficiency for Admission of International Students This policy establishes English language proficiency requirements for the admission of international students to the University of Colorado Denver | Anschutz Medical Campus and the responsibility of the university to determine that international student applicants possess a level of proficiency in English necessary to succeed academically. Keywords: iBT IELTS MyBest PET TOEFL Visa Policy Number: 7060 Status: Approved Official Transcript & Diploma Distribution Policy This policy provides guidelines for a current or former student to obtain official transcripts or diplomas/credentials at CU Denver | Anschutz Medical Campus in the case that the student has an outstanding financial obligation to the University. Keywords: transcript, hold, diploma, degree, financial obligation, debt, payment plan Policy Number: 3009 Status: Approved Online Disclaimer and Terms of Use This policy provides a general description of the terms and conditions applicable when accessing and using the official University of Colorado Denver | Anschutz Medical Campus official campus websites and any page or function contained herein. Keywords: advertising copyright blogs limitations of liability publicity Policy Number: 3008 Status: Approved Online Privacy Policy This privacy policy provides a general description of the ways we collect information about individuals, how we may use or disclose this information, and how we safeguard this information. This policy covers the business practices of the CU Denver | Anschutz Campus. Keywords: collecting information confidential CORA protecting information Policy Number: 3055 Status: Approved Operation of Unmanned Aircraft Systems (UAS) The purpose of this policy is to ensure public safety and maintain a reasonable expectation of privacy for all individuals accessing all properties owned, operated, and controlled by the University of Colorado Denver | Anschutz Medical Campus, and property surrounding the Liniger Building at CU South Denver, by prohibiting the use of Unmanned Aircraft Systems (UAS), commonly referred to as drones, over any University property. Keywords: ​drones aircraft FAA flying air traffic plane Policy Number: 7024 Status: Approved Outcomes Assessment This policy describes the policy and procedures for the design and implementation of a coherent and comprehensive program for annual assessment of student learning in all programs. Keywords: learning standards Policy Number: 1036 Status: Approved Oversight of University-Related International Travel This policy outlines the oversight responsibility of the Office of International Affairs for all university-related international travel undertaken by University of Colorado Denver | Anschutz Medical Campus faculty, students, staff, and non-university-affiliated travelers accompanying university international travelers. Keywords: international risk office of international affairs review travel activities travelers Policy Number: 4002 Status: Rescinded Parental Leave This policy has been rescinded. Policy Number: 4001A Status: Approved Parental Leave for Twelve-Month Faculty and Staff - CU Anschutz This policy supplements APS 5062 by setting forth the categories of twelve-month faculty and staff that are eligible for paid parental leave and the provisions related to the use of paid parental leave for twelve-month faculty and staff. Keywords: adoption birth health care insurance time off Policy Number: 4001D Status: Approved Parental Leave for Twelve-Month Faculty and Staff - CU Denver This policy supplements APS 5062 by setting forth the categories of twelve-month faculty and staff that are eligible for paid parental leave and the provisions related to the use of paid parental leave for twelve-month faculty and staff. Keywords: adoption birth health care insurance time off Policy Number: 3056 Status: Approved Parking The purpose of this policy is to set forth guidelines for payment of parking fees for CU Denver | CU Anschutz faculty, staff, students, patients, visitors, volunteers, and contractors. Keywords: fees permit transportation Policy Number: 4019 Status: Approved Payments of Unused Sick and Vacation Leave for Separating Employees This policy provides the steps to be followed by CU Denver Campus and CU Anschutz Medical Campus departments in processing payments for unused sick and vacation leave balances for qualifying separating or retiring employees. Keywords: leave payouts sick leave vacation leave Policy Number: 3057 Status: Approved Personally Identifiable Information – Open Records Act The purpose of this policy is to set forth the University of Colorado Denver and University of Colorado Anschutz Medical Campus policy on the collection, storage, transfer and use of personally identifiable information, as required by the Colorado Public (Open) Records Act, section 24-72-501 et seq., Colorado Revised Statutes Keywords: PII Security Policy Number: 3064A Status: Approved Physical Security Standards - CU Anschutz This policy establishes construction standards to facilitate the personal safety of staff, students, guests, and faculty, secure the University's physical property and tangible assets, protect campus buildings from unauthorized intrusion, and protect the integrity of university research. Keywords: access, security, restricted zones, construction, buildings, facilities Policy Number: 1050 Status: Approved Post Tenure Review As is required by APS 1022, this policy describes the University of Colorado Denver | Anschutz Medical Campus procedures for peer evaluation during PTR and for appeals of the PTR evaluation. Keywords: accountability development fund award peer review PIA professional improvement agreement Policy Number: 7025 Status: Approved Posthumous Academic Degrees This policy sets forth guidelines for awarding posthumous academic degrees to deceased CU Denver and CU Anschutz students. Keywords: death die student Policy Number: 6001 Status: Approved Procedures for Evaluating Conflicts of Interest and Commitment The procedures outlined in this policy supplement the CU System Administrative Policy Statement (APS) on Conflicts of Interest and Commitment in Research and Teaching. Keywords: reporting requirements investments personal benefit Policy Number: 2021 Status: Rescinded Program Income 4-11 This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 2025 Status: Approved Property Insurance Coverage The purpose of this policy shall be to establish a reference for property insurance coverage and guidelines for loss prevention responsibility. Keywords: insurance insurance policy loss prevention property losses Policy Number: 1023 Status: Rescinded Protected Class Data This policy has been rescinded. Policy Number: 3013A Status: Approved Public Recognition Standards and Guidelines - CU Anschutz The Office of Advancement partnered with the campus architect and recognition consulting firm Heurista to create consistent standards and guidelines. These guidelines are based on the review and consideration of existing recognition at the CU Anschutz Medical Campus, examples from other regional organizations and best practices among peer institutions nationwide. Keywords: benefactor plaque recognition Policy Number: 2042A Status: Approved Real Estate Management-Space Acquisition and Use - CU Anschutz The purpose of this policy is to establish the University of Colorado Anschutz Medical Campus (CU Anschutz) real estate guidelines for the acquisition of lab, office, classroom, or storage space on the 9th & Colorado Campus, Downtown Campus, or the Anschutz Medical Campus or from third party vendors. Related Documents: 2042 - Exhibit A 2042 - Exhibit B 2042 - Exhibit C Keywords: lease real estate space rental tenant Policy Number: 1049A Status: Approved Reappointment, Tenure and Promotion Review - CU Anschutz This policy outlines the procedures of evaluations of tenure track faculty at all levels for comprehensive reappointment review and for tenure and promotion at CU Anschutz in accordance with the University of Colorado’s APS 1022, Standards, Processes, and Procedures for Comprehensive Review, Tenure, Post-Tenure Review and Promotion. Policy Number: 1004D Status: Approved Reappointment, Tenure and Promotion Review - CU Denver This policy outlines the procedures of evaluations of tenure track faculty at all levels for comprehensive reappointment review and for tenure and promotion at CU Denver in accordance with the University of Colorado’s APS 1022, Standards, Processes, and Procedures for Comprehensive Review, Tenure, Post-Tenure Review and Promotion. Keywords: advisory committee appointment length candidate nomination external review tenure Policy Number: 3058 Status: Approved Relocation Services The purpose of the Relocation Services Policy is to provide information to ensure relocation services of all types are provided by the appropriate department and that the space is approved for the requested occupancy by the appropriate approver. Keywords: green tagging movers moving relocating Policy Number: 1003 Status: Approved Research and Creative Work Support - CU Denver This policy lays out principles for the distribution of certain University funds to support faculty research and scholarly/creative activities. Keywords: Faculty support Policy Number: 4025 Status: Approved Research Assistant/Associate (PRA) This policy documents the basic human resource tenets for the research associate title series and should serve as a guide for the proper administration of these positions. Keywords: assistant associate hiring Professional senior Policy Number: 4011 Status: Approved Research Assistant/Associate (PRA) Hiring Process This policy establishes guidelines for the hiring process of all Professional Research Assistants (PRA), applicable to (Sr.) Professional Research Assistants (job codes 1309/1310) and (Sr.) Research Associates (job codes 1305/1306). Keywords: 1305 1306 1310 job codes 1309 Policy Number: 1009A Status: Approved Research Postdoctoral Fellows/Trainees - CU Anschutz This policy outlines definitions and procedures for Research Postdoctoral Fellows/Trainees (also sometimes called postdocs, postdoctoral scholars, or “regular fellows,”) who constitute one of the mainstays of the research enterprise at the CU Anschutz Medical Campus. Keywords: ​trainees graduate school Policy Number: 1009D Status: Approved Research Postdoctoral Fellows/Trainees - CU Denver This policy outlines definitions and procedures for Research Postdoctoral Fellows/Trainees (also sometimes called postdocs, postdoctoral scholars, or “regular fellows,”) who constitute one of the mainstays of the research enterprise at CU Denver. Keywords: ​trainees graduate school Policy Number: 3038A Status: Approved Research Space Policy - CU Anschutz This Space Policy is designed to support and advance the strategic research priorities of the University of Colorado Anschutz Medical Campus (the campus) and its schools, colleges, and units. The policy institutes objective criteria for the allocation of research space by the campus to promote optimum utilization of space in existing, renovated and new facilities. Policy Number: 2005 Status: Approved Reserve Funds and Reserve Fund Transfers This policy has been implemented to ensure consistent and appropriate reporting and categorizing of fund balances that make up unrestricted net position in all funds. This promotes the efficient use of funding and aids in the planning for spending that supports the mission and goals of the University. Keywords: balances reporting spending unrestricted net position Policy Number: 6010A Status: Approved Restricted, Proprietary, and Classified Research - CU Anschutz This policy defines procedures related to restricted, classified, or proprietary research. Keywords: publish; publication; restrictions; data ownership; security; secret; confidential Policy Number: 2030 Status: Rescinded Retaining Residual Income from Federal Fixed-Price Contracts 4-20 This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 2014 Status: Under Review Roles and Responsibilities for Sponsored Project Administration, 4-13 The purpose of this policy is to establish guidelines for the roles and responsibilities of Principal Investigators (PIs), their administrative units, and the Office of Grants and Contracts in the administration and management of sponsored projects. Keywords: award administration contracting ePER institutional approval principal investigator Policy Number: 1020 Status: Approved Roles and Responsibilities of Department Chairs This policy describes the responsibilities, appointment procedures, terms of appointment, evaluation, orientation, and compensation for chairs of academic departments within a School or College. Keywords: Academic Chairs Department Administrator Unit Leadership Policy Number: 7035A Status: Approved Safeguarding Customer Information - CU Anschutz This policy documents the CU Anschutz policy and procedures used to ensure all nonpublic personal customer information obtained by various CU Anschutz departments in the awarding of students loans is adequately safeguarded, protected, and is not shared with unauthorized individuals. Policy Number: 5002 Status: Approved Scheduling Classrooms and Other Spaces The purpose of this policy is to set forth the policies and procedures regarding scheduling of classrooms, and other space, on the University of Colorado Denver Campus (CU Denver buildings only) University of Colorado Anschutz Medical Campus, and University of Colorado South Denver Location. Furthermore, the policy specifies the process for requesting and obtaining the allocation of such space for classes or other functions. Keywords: classroom conference room event Policy Number: 7022D Status: Approved School of Public Affairs: Tuition Classification of Chinese and Russian Students in Graduate Public Policy Programs In order to effectively comply with Colorado Revised Statute § 23-7-107: Tuition classification of Chinese and Russian students in graduate public policy programs, this policy details the process of approving applicants to the CU Denver School of Public Affairs for in-state tuition qualification, ongoing compliance with statute requirements, and the requirements for students seeking and maintaining the in-state tuition classification. Related Documents: Process and Procedure CRS 23-7-107 Keywords: School of Public Affairs Tuition tuition classification Policy Number: 5006 Status: Rescinded Secure Computing This policy has been rescinded. Policy Number: 4029 Status: Rescinded Sexual Harassment This policy has been rescinded. Policy Number: 2035 Status: Approved Signature Authority Laws of the Regents and System Administrative Policy specify which individuals on each campus have signature authority to execute legal document on behalf of the University. Keywords: agreements Contracts contract-signature matrix legal document Policy Number: 5009 Status: Approved Site License Policy and Procedure This policy establishes guideline for a site license which is a type of software licensing agreement that grants the purchaser permission to use the software on a network on a single site, with an unlimited number of end users. Keywords: end users Software Policy Number: 3059 Status: Approved Smoke-Free and Tobacco-Free Environment In order to promote health and wellness within the University community, it is the policy of CU Denver | CU Anschutz (“the university”) that smoking or tobacco use of any kind is prohibited on any property or in any facilities at CU Anschutz and in any owned, leased, or occupied buildings on CU Denver. Keywords: e-cigarettes Marijuana smoking snuff tobacco Policy Number: 3081 Status: Approved Space Heaters Policy & Procedures (OPP: 103-105) This policy establishes the safe use of space heaters on campus property. Keywords: Authority Having Jurisdiction Fire Marshal Portable Radiant Policy Number: 4026 Status: Rescinded Spouse/Child Grant Program - CU Denver This policy has been rescinded. Policy Number: 1029 Status: Approved Standards for Notice of Non-Renewal for Faculty Other Than Those with Tenured or at-will Appointments The purpose of this policy is to set the parameters for providing notice of non-renewal for faculty holding other than tenured or at-will appointments at the University of Colorado Denver | Anschutz Medical Campus. Keywords: Non-reappointment non-tenured Policy Number: 3090A Status: Approved Stormwater Management The Stormwater Management policy communicates regulatory requirements and facilitates compliance with the Colorado Water Quality Control Act. Keywords: water quality, discharge, storm sewer, pollution, clean water Policy Number: 7030D Status: Approved Student Attendance and Absences - CU Denver This policy addresses the issues of student absences, identifies possible accommodations, and outlines both faculty and student responsibilities. Keywords: excused absence religion religious holiday religious observance Student Attendance Policy Number: 7003 Status: Approved Student Code of Conduct - CU Denver Not a policy--Student Code of Conduct Handbook for CU Denver. Keywords: behavior handbook Policy Number: 4015 Status: Approved Student Employee Work Hours This policy establishes requirements and guidelines for student employment at the CU Denver Campus and CU Anschutz Medical Campus. Keywords: hours student employment Policy Number: 7014A Status: Approved Student Immunization Requirements and Compliance - CU Anschutz This policy addresses immunization requirements for current and newly enrolled students at the University of Colorado Anschutz Medical Campus. Keywords: COVID flu immunization shots Vaccine Policy Number: 7014D Status: Approved Student Immunization Requirements and Compliance - CU Denver This policy addresses immunization requirements for current and newly enrolled students (undergraduate and graduate) at the University of Colorado Denver Campus. The State of Colorado has established basic immunization requirements for students at institutions of higher education. This policy describes the process for ensuring and certifying compliance with basic and expanded immunization requirements at the CU Denver campus. Keywords: 7014 7014D flu immunization Student Immunization Vaccine Policy Number: 7029A Status: Approved Student Organizations - CU Anschutz This policy sets forth the administrative rules for student organizations and to define the relationship to those organizations that conduct activities on the CU Anschutz Medical Campus. Keywords: affiliated student organization associated student organization fundraising raffles Policy Number: 7029D Status: Approved Student Organizations - CU Denver This policy sets forth the fiscal oversight rules for student organizations and to define the general institutional relationship of those organizations that conduct activities on CU Denver. Keywords: affiliated student organization associated student organization fundraising raffles Policy Number: 7026 Status: Approved Student Participation in Commencement Ceremonies This policy stipulates the guidelines and exceptions by which students at CU Denver and CU Anschutz can participate in commencement ceremonies. Keywords: graduation Policy Number: 7019 Status: Approved Students Called for Military Duty This policy and guidelines offers suggestions for ways in which academic and administrative units and faculty may assist students who are called to active military duty. Keywords: national guard veterans affairs Policy Number: 2010 Status: Approved Study Subject Payments This policy establishes the procedures and methods of payments to Study Subject participants at the University of Colorado Denver (CU Denver | CU Anschutz), including Internal Revenue Service (IRS) tax reporting requirements. Keywords: gift cards money orders participation incentives petty cash study subject compensation Policy Number: 2036A Status: Rescinded Subrecipient Monitoring - CU Anschutz This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 1014 Status: Rescinded Summer Faculty Appointment Hiring Process This policy has been rescinded. Policy Number: 1031 Status: Under Review Syllabus - CU Denver This policy outlines the requirements for a course syllabus in order for it to be an essential component of good teaching, student learning, and outcomes assessment as well as a guide used in the resolution of conflicts that may arise between students and their instructors. Keywords: courses syllabi template Policy Number: 5003 Status: Approved Telephones / Telephony Services The purpose of this policy is to provide guidelines for the proper use of telephone and smart/cellular telephone services at the CU Denver Campus and CU Anschutz Medical Campus. Keywords: calling card Cellular long distance PBN telephony Policy Number: 3072 Status: Approved Tent-Type Structures & Permits Policy & Procedures (OPP: 103-054) This policy establishes the safe use of tents and tent-type structures on campus property. Keywords: Authority Having Jurisdiction Marshal Outdoors Temporary Policy Number: 2031 Status: Rescinded Time and Effort Reporting on Sponsored Projects 4-21 This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 7997 Status: Rescinded Transfer Credit Limits for Undergraduate Students This policy has been rescinded. Policy Number: 2026 Status: Rescinded Transfer of Assets To or From Other Organizations This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 2032 Status: Rescinded Transfer of Sponsored Project Financial Commitments Not Involving Assets to Other Organizations, 4-16 This policy has been rescinded.  See the Sponsored Project Handbook Policy Number: 7006 Status: Approved Transferring Undergraduate Credit This policy is designed to clarify when undergraduate credits may transfer to the university and to encourage students to advance as far through the educational system as they can in pursuit of their goals. It also covers transfer credits for military veterans. Keywords: credits military veterans transfer xfr Policy Number: 2043A Status: Approved Treasury Pooled Investment Earnings - CU Anschutz The purpose of this policy is to establish guidelines for the recording and distribution of Treasury Pooled Investment Earnings (PIE) at the University of Colorado Denver Anschutz Medical Campus. Keywords: interest PIE pooled investment earnings Policy Number: 7012 Status: Approved Tuition Appeals - CU Denver This policy addresses situations in which students believe they have valid reasons for requesting a refund of tuition from the CU Denver. Keywords: refund Policy Number: 7027A Status: Approved University Response Following a Student Death - CU Anschutz This policy establishes procedural guidelines intended to assist those responding to the death of a student. Policy Number: 7027D Status: Approved University Response Following a Student Death - CU Denver This policy sets forth procedural guidelines intended to assist those responding to the death of a student. Policy Number: 2034 Status: Approved Unrelated Business Income Tax The purpose of this policy shall be to establish University of Colorado Denver | University of Colorado Anschutz Medical Campus guidelines for the reporting of Unrelated Business Income (UBI) to University System Administration and the subsequent submission of a 990-T Federal Income Tax return to the Internal Revenue Service. Related Documents: 2034 - Exhibit A Keywords: auxiliary sales UBIT unrelated business income tax Policy Number: 3039 Status: Rescinded Use of Campus Facilities for Continuing and Professional Education This policy has been rescinded Policy Number: 6005A Status: Approved Utilization of OnCore for Clinical Research - CU Anschutz The University of Colorado Anschutz Medical Campus (CU Anschutz) in collaboration with the University of Colorado Health system (UCHealth) and Children’s Hospital Colorado (CHCO) has implemented OnCore, a clinical trial management system (CTMS), to serve as a campus-wide platform to manage clinical research and facilitate fiscal and operational compliance with all relevant requirements. Keywords: Clinical Trial Management System Research Policy Number: 6009A Status: Approved Utilization of University of Colorado’s Research Pharmacy Services - CU Anschutz This policy is to define the utilization requirements for the research pharmacy facility on the Anschutz Medical Campus. Keywords: clinical research pharmacy facility research Policy Number: 4030 Status: Approved Volunteer Policy The purpose of this policy is to define the circumstances under which volunteers may provide services to the University, clarify volunteer restrictions, and identify exceptions. Keywords: ​volunteer compensation internship shadowing trainee Policy Number: 5007 Status: Rescinded Web Publishing This policy has been rescinded. Policy Number: 3040 Status: Approved Whistleblower and Retaliation Policy This policy establishes the University's commitment to investigating allegations where an employee or student brings forwards concerns and is retaliated against in response. Keywords: Allegations Protection Retaliation University Policies and Guidelines CMS Login Webmail UCD Access Canvas Opens in a new window Opens document in a new window