Policy Examples and Guidance::CEF Library System
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SERVICES
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• SUGGEST CSLA MATERIALS
ADVOCATE
EVENTS
JOB LISTINGS
Julia L. Butterfield Memorial Library - Americans with Disabilities Act Compliance Policy Sample
Kent Public Library - Americans with Disabilities Act Compliance Policy Sample
Kinderhook Memorial Library - Americans with Disabilities Act Compliance Policy Sample
Millbrook Library - Americans with Disabilities Act Compliance Policy Sample
Patterson Library - Americans with Disabilities Act Compliance Policy Sample
Putnam Valley Free Library Americans with Disabilities Act Compliance Policy Sample
Reed Memorial Library - Policy on Service to Disabled Patrons Sample
Roeliff Jansen Community Library - Americans with Disabilities Act Compliance Policy Sample
Roeliff Jansen Community Library - Americans with Disabilities Act Compliance Policy Sample
Sarah Hull Hallock Free Library - Policy on Service to Disable Patrons Sample
Code of Conduct/Ethics
ALA - American Library Association Code of Ethics
East Fishkill Community Library - Board of Trustees Ethics Statement Sample
Heermance Memorial Library - Code of Ethics Sample
Keokuk Public Library - Staff Conduct Policy Sample
Kinderhook Memorial Library - Library Trustee Code of Ethics Policy Sample
Rochester Hills Public Library - Code of Conduct Policy Sample
Collection Development/Weeding
Beekman Library - Reconsideration of Library Materials Policy Sample
Chatham Public Library - Book Disposal Policy Sample
Heermance Memorial Library - Collection Development Policy Sample
Hudson Area Association Library - Materials Selection Policy Sample
Kinderhook Memorial Library - Challenge of Material Policy Sample
Kinderhook Memorial Library -  Reconsideration Form Sample
Kinderhook Memorial Library - Materials Selection Policy Sample
New Lebanon Public Library - Collection Development Policy Sample
Red Hook Public Library - Collection Development Policy Sample
Starr Library - Collection Development Policy Sample
Confidentiality/Privacy
Blodgett Memorial Library - Records Management Policy Sample
Catskill Public Library - Confidentiality of Patron Records Policy Sample
Heermance Memorial Library - Confidentiality Policy Sample
Highland Public Library - Retention and Disposition of Records Policy Sample
Hudson Area Association Library - Confidentiality Policy Sample
Kent Public Library - Retention and Disposition of Records Policy Sample
Kinderhook Memorial Library - Confidentiality Policy Sample
LaGrange Association Library - Records Management Policy Sample
Mahopac Public Library - Records Management Policy Sample
Mid-Hudson Library System - Confidentiality Waiver Sample
New York State Senate - Library Records Legislation
Patterson Library - Policy Regarding Confidentiality of Library Records and the USA Patriot Act Policy Compliance Sample
Roeliff Jansen Community Library - Patron Confidentiality Policy Sample
Saugerties Public Library - Confidentiality of Library Records Policy Sample
Starr Library – Data Entry Confidentiality Policy Sample
Loan and Renewals
Rochester Hills Public Library - Loan and Renewal Policy Sample
Conflict of Interest
Julia L. Butterfield Library - Conflict of Interest Policy Sample
LaGrange Association Library - Conflict of Interest Policy Sample
Mid-Hudson Library System - Conflict of Interest Policy Sample
Mid-Hudson Library System - Disclosure Statement Sample
Poughkeepsie Public Library District - Conflict of Interest Policy Sample
Disaster/Emergency Plan
Amigos Library Services - A Disaster Plan for Libraries and Archives
Chatham Public Library - Emergency Plans Policy Sample
dPlan - Disaster-Planning Tool for Cultural and Civic Institutions
Heermance Memorial Library - Disaster Policy Sample
Mid-Hudson Library System - Pocket Response Disaster Plan Template
Millbrook Library - Active Shooter Plan Sample
NYSL - Opioid Overdose Prevention Policy
Putnam Valley Library - Emergency Policy Sample
Saugerties Public Library - Emergency and Disaster Policy Sample
South Central Regional Library Council - Disaster Plan Sample
Stanford Free Library - Disaster Policy Sample
Display/Exhibits/Posting
Brewster Public Library - Policy on Bulletin Board Postings and Pamphlet Rack Sample
Heermance Memorial Library - Displays and Exhibits Policy Sample
Hudson Area Library - Policy on Bulletin Board and Pamphlet Area Sample
Kinderhook Memorial Library - Display and Exhibits Policy Sample
Pine Plains Free Library - Displays and Exhibits Policy Sample
Putnam Valley Library - Displays and Exhibits Policy Sample
Roeliff Jansen Community Library - Displays and Exhibits Policy Sample
Starr Library - Posting Policy Sample
Equity, Diversity, and Inclusion
Cleveland Public Library - Diversity, Equality, and Inclusion Policy Sample
Saratoga Springs Public Library - Racial and Social Justice Policy Sample
Seattle Public Library - Race and Social Justice Policy Sample
Wicomico County Public Library - Equity, Diversity, and Inclusion Statement Sample
Fines and Fees
Rochester Hill Public Library - Fines and Fees Policy Sample
Freedom of Information Law (FOIL)
Julia L. Butterfield Memorial Library - FOIL Policy Sample
Kinderhook Memorial Library - Freedom of Information Law Policy Sample
Kingston Library - New York Freedom of Information Law Policy Sample
Mamakating Public Library - FOIL Policy Sample
Fundraising/Gifts
Claverack Free Library - Gift Policy Sample
D.R. Evarts Library - Gift Policy Sample
East Fishkill Community Library - Gift Policy Sample
Kent Public Library - Gift Policy Sample
Kinderhook Memorial Library - Gift Policy Sample
LaGrange Association Library - Gift Policy Sample
Starr Library - Gift Agreement Sample
Starr Library - Gift Policy Sample
High Point Public Library - Gift Policy Sample
Funds and Reserves
Geneva Public Library -Fund Policy Sample
Brookfield Public Library - Fund Balance Policy Sample
Harassment Prevention
Julia L. Butterfield Memorial Library - Sexual Harassment Prevention Policy
Kingston Library - Sexual Harassment Prevention Policy Sample
LaGrange Association Library - Harassment Prevention Policy Sample
Mid-Hudson Library System - Sexual Harassment Prevention Policy Model
New York State - Sexual Harassment Prevention Employer Toolkit
Starr Library - Harassment Prevention Policy Sample
Holds
Rochester Hills Public Library - Holds Policy Sample
Inclement Weather and Closing
Chatham Public Library - Inclement Weather Policy Sample
Kingston Library - Holidays and Bad Weather Conditions Policy Sample
Poughkeepsie Public Library District - Operations Policy Sample
Internet/Wi-Fi Use
Beekman Library - Wireless Policy Sample
Fresno County Public Library - Wireless Internet Access Policy
Heermance Memorial Library - Wireless Access Policy Sample
Highland Public Library - Wi-Fi Policy Sample
Patterson Library - Wireless Internet Policy Sample
Pleasant Valley Library - Internet/Computer/Wireless Use Policy Sample
Roeliff Jansen Community Library - Computer and Internet Policy Sample
Inventory/Fixed Assets
Hall County Library System - Fixed Assets and Inventory Control Policy Sample
Kingston Library - Capital Asset Policy Sample
La Grange Park Public Library District - Fixed Asset Capitalization Policy Sample
Investments
Heermance Memorial Library - Investment Policy Sample
Julia L. Butterfield Memorial Library - Investment Policy Sample
Kingston Library - Investment Policy Sample
LaGrange Association Library - Investment Policy Sample
Mahopac Public Library - Investment Policy Sample
Putnam Valley Library - Investment Policy Sample
Sarah Hull Hallock Free Library - Investment Policy Sample
Starr Library - Investment Policy Sample
Law/Immigration & Customs Enforcement Inquiry
SALS and CEFLS - Immigration & Customs Enforcement (ICE) Response for Libraries
Kinderhook Memorial Library - Law Enforcement Inquiries Policy Sample
Mid-Hudson Library System - Retention of Security Camera Images Policy Sample
Patterson Library - Law Enforcement Inquiry Policy Sample
Putnam Valley Free Library - Law Enforcement Inquiry Policy Sample
Roeliff Jansen Community Library - Law Enforcement Policy Sample
Library Board
Albany Public Library - Board Meetings Policy Sample
Claverack Free Library - Removal of a Trustee Policy Sample
Nanuet Public Library - Bylaws of the Board of Trustees Sample
New York State Library - Trustee Education Policy Sample
Putnam Valley Library - Library Board Bylaws Sample
Library Card/Circulation
Brewster Public Library - Materials Borrowing Policy Sample
Grinnell Public Library - Library Card Policy Sample
Howland Public Library - Library Card Policy Sample
Julia L. Butterfield Library - Non-Resident Policy Sample
Kinderhook Memorial Library - Circulation Policy Sample
Mahopac Public Library - Circulation Policy Sample
Marlboro Free Library - Lending Rules and Procedures Sample
Millbrook Library - Circulation Policy Sample
Rochester Hills Public Library - Library Card Policy Sample
Roeliff Jansen Community Library - Lending Rules Sample
Sarah Hull Hallock Free Library - Lending Policy Sample
Lost or Damaged/Missing Pieces
Rochester Hills Public Library - Lost or Damaged/Missing Pieces Policy Sample
Meeting Space
Brewster Public Library - Policy on the Use of the Library by Community Groups Sample
Kent Hills Public Library - Program Rooms, Meeting Room, and Gazebo Use Policy Sample
Kingston Library - Use of Facilities by the Public Policy Sample
Millbrook Library - Bennett College Community Room Policy Sample
Poughkeepsie Public Library - Public Use of Library District Meeting Rooms Policy Sample
Open Meeting
Connetquot Library - Open Meeting Policy Sample
New York State - Open Meetings Law
Starr Library - Open Meetings Law Policy Sample
Warsaw Public Library - Open Meeting Policy Sample
Pandemic Response
Reed Memorial Library - Pandemic Policy Sample
Stoughton Public Library - Pandemic Policy Sample
Worthington Public Libraries - Pandemic Plan Sample
Patron Conduct
Bedford Public Library - Vulnerable Adult Policy Sample
Heermance Memorial Library - Unattended Children Policy Sample
Julia L. Butterfield Memorial Library - Food and Beverages in the Library Policy Sample
Julia L. Butterfield Memorial Library - Unattended Children Policy Sample
Kent Public Library - Safe Child Policy Sample
Kinderhook Memorial Library - Child Safety Policy Sample
Kinderhook Memorial Library - Patron Code of Conduct Policy Sample
LaGrange Association Library - Patron Code of Conduct Policy Sample
LaGrange Association Library - Safe Child Policy Sample
Multnomah County Library - Library Rules Sample
New Lebanon Public Library - Patron Code of Conduct Policy Sample
New Lebanon Public Library - Child Safety Policy Sample
Patterson Library - Patron Code of Conduct Policy Sample
Putnam Valley Free Library - Unattended Children Policy Sample
Schaumburg Township District Library - Vulnerable Adults Policy Sample
Staatsburg Library - Dogs in the Library Policy Sample
Patron/Customer Service
Brooklyn Public Library - Customer Service Policy Sample
Greenwich Free Library - Customer Service Policy Sample
Falmouth Public Library - Customer Service Policy Sample
Harrison Public Library - Patron Complaint Form Sample
Morrisville Public Library - Patron Complaints Policy Sample
Rochester Hills Public Library - Customer Services Policy Sample
Roeliff Jansen Community Library - Customer Service Policy Sample
White Plains Public Library - Customer Service Policy Sample
Personnel
Amenia Free Library - Employee Handbook Sample
Elisha D. Smith Public Library - Personnel Policy Sample
Hudson Area Association Library - Employee Handbook Sample
Julia L. Butterfield Memorial Library - Employee Handbook Sample
Kingston Library - Recruitment and Hiring Policy Sample
Kingston Library - Personnel Policy Sample
Mid-Hudson Library System - Equal Opportunity Employment Policy Samples
Mid-Hudson Library System - Grievance Policy Sample
Mid-Hudson Library System - Personnel Policies Sample
Mid-Hudson Library System - Written Warning Policy Sample
Outagamie Waupaca Library System - Personnel Policy Sample
Wead Library - Part-time Personnel Policy Sample
West Hurley Public Library - Personnel Policy Sample
Petty Cash and Credit Cards
Chatham Public Library - Petty Cash Policy Sample
Mendon Public Library - Petty Cash Policy Sample
Greenburgh Public Library - Petty Cash Policy Sample
NYS Office of the State Comptroller - Accounting and Reporting Manual
Poughkeepsie Public Library District - Credit Cards Policy Sample
Roeliff Jansen Community Library - Petty Cash Policy Sample
Saugerties Public Library - Credit Card Policy Sample
West Hempstead Public Library - Petty Cash Policy Sample
Programming
Bethlehem Public Library - Programming Policy Sample
Mid-Hudson Library System - Photo Release Form Sample
Oak Park Public Library - Photo Release Form Sample
Nashville Public Library - Filming and Photography
Patterson Library - Children's Program Policy Sample
Ridgefield Library Association - Photo/Video/Audio Release Form Sample
St. Charles Public Library - Photography, Security Camera and Other Recording Devices Policy, with Permission Form Policy Sample
Public Relations/Social Media
Kent Public Library - Public Relations Policy Sample
Kinderhook Memorial Library - Public Relations Policy Sample
LaGrange Association Library - Public Relations Policy Sample
LaGrange Association Library - Social Software Policy Sample
Mid-Hudson Library System - Photo Release Form Sample
Multnomah County Libraries - Social Software Policy Sample
Nashville Public Library - Filming and Photography Policy Sample
Oak Park Public Library - Photo Release Form Sample
Red Hook Public Library - Social Software Policy Sample
Roeliff Jansen Community Library - Public Relations Policy Sample
Ridgefield Library Association - Photo/Video/Audio Release Form Sample
Purchasing/Procurement
East Greenbush Community Library - Purchasing Policy Sample
Grinnell Public Library - Purchasing Policy Sample
Kingston Library - Procurement Policy Sample
LaGrange Association Library - Purchasing Policy Sample
Mendon Public Library - Procurement Policy Sample
Pine Plains Free Library - Purchasing and Financial Procedure Policy Sample
Poughkeepsie Public Library District - Purchasing Policy Sample
Putnam Valley Free Library - Purchase Policy Sample
Roeliff Jansen Community Library (Association) - Purchasing and Procurement Policy Sample
Safety
Highland Public Library - Safety Policy Sample
Kingston Library - Safety and Security Policy Sample
LaGrange Association Library - Safety Policy Sample
Services/Equipment
Cairo Public Library - Library Community Meeting Rooms Usage Policy Sample
Howland Public Library - Rooms Use Policy Sample
Hudson Area Association Library - Meeting Room Policy Sample
Kent Public Library - Program Room and Gazebo Use Policy Sample
Madison Public Library - Meeting and Study Room Policy
Putnam Valley Free Library - Meeting Room Policy Sample
Starr Library - Meeting Room Policy Sample
Sustainability
Kalamazoo Public Library - Environmental Stewardship and Sustainability Policy Sample
Saugerties Public Library - Environmental Policy Sample
Wheaton Public Library - Environmental Policy Sample
3D Printing/Makerspace
ALA - 3-D Printing in Libraries: Policies and Best Practices
Mahopac Library - 3D Printing Policy Sample
Sachem Library - Studio/Makerspace Policy Sample
Travel and Conferences
Bethlehem Public Library - Seminars, Conferences, and Professional Memberships Policy Sample
Tutoring
Albert Wisner Public Library - Tutoring Policy Sample
Howland Public Library - Tutoring Policy Sample
Mastics-Moriches-Shirley Library - Tutoring Brochure Sample
West Hurley Public Library - Tutoring Policy Sample
Volunteers and Friends
Chatham Public Library - Relationship with the Friends Policy Sample
Desmond-Fish Library - Concerning the Relationship with the Friends Policy Sample
East Fishkill Community Library - Volunteer Policy Sample
Kent Public Library - Friends of the Library Policy Sample
Kingston Library - Memorandum of Understanding with Friends Policy Sample
LaGrange Association Library - Letter of Agreement with Friends Sample
Pine Plains Free Library - Understanding with Friends Policy Sample
Whistleblower
ALA - Whistle Blower Policy Sample
Bethlehem Public Library - Whistleblower Policy
East Hampton Library - Whistleblower Policy
NYLA - Whistleblower Policy
Rochester Hills Public Library - Whistleblower Policy
Warsaw Public Library - Whistleblower Policy
Additional Links:
American Library Association – The Freedom to Read Statement
American Library Association – The Freedom to View Statement
American Library Association – The Library Bill of Rights
American Library Association – Resource Guide on Library Policy Development
Library of Congress – Collections Policy Statements and Overview
Mid-Hudson Library System – Policies
New York Library – Required Policies
New York Public Library – General Policies and Rules
North Dakota State Library – Public Library Director Toolkit
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