Reservations & Event Management | UVA Recreation

Reservations & Event Management | UVA Recreation
UVA Recreation
Reservations & Event Management
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UVA Recreation Reservation & Event Management manages the scheduling of events and activities with the
Aquatic Fitness Center
Memorial Gymnasium
North Ground Recreation Center
Slaughter Recreation Center
, and all
UVA Rec Outdoor Fields & Courts
All reservation requests for UVA Recreation spaces can be submitted online though
25Live (Netbadge)
for review and consideration. Reservation requests for UVA Recreation venues submitted online are restricted to current UVA Students and UVA Recreation Members behind your NetBadge Account. Please contact our Reservation Office
[email protected]
434-924-4441
if you are having issues with your online submittal or have any additional questions.
All participants shall adhere to published
UVA Recreation policies, regulations, and guidelines
Requests must be submitted at least 3 days and not more than 30 days in advance
for review outside of priority reservation periods.  All unreserved UVA Recreation spaces are available on a drop-in basis by UVA students and recreational members.  Please contact our Reservation Office (
[email protected]
) for requests that require more than 30 days for planning.
General Practice & Activity reservations are limited to 2-hours per day per organization without advanced approval.
Once a request has been received and reviewed, and e-mail communication will be sent to the requester with either approval, denial, or request for additional information.
Most student and member reservations are free; however, there may be fees and/or permits required based on participants and event function.  Departmental and Community reservations will require rental, event, and staffing fees based on participants and event function.
To cancel a reservation once approved, the event requestor must email
[email protected]
. Reservations cancelled less than 72-hours in advance may be subject to fees or loss of scheduling privileges for individuals and/or organizations.
Reservation Link
Make a Reservation (Netbadge)
Reservation Periods
Requestable Spaces
Related Links
Reservation Periods
SPRING 2026 RESERVATIONS
Reservation requests for Spring 2026 accepted online on
25Live (Netbadge)
for review and consideration.
SUMMER 2026 RESERVATIONS
All other reservation requests for Summer 2026 will be accepted online on
25Live (Netbadge)
for review and consideration beginning in April 29 @ 12pm.
FALL 2026 RESERVATIONS
Club Sports priority reservation requests for Fall 2026 can be submitted online on
25Live (Netbadge)
for review and consideration beginning in July. 10-Hour/Week max reservation requests permitted during priority period.
CIO priority reservation requests for Fall 2026 can be submitted online on
25Live (Netbadge)
for review and consideration beginning in July. 10-Hour/Week max reservation requests permitted during priority period.
Club Sport & CIO semester priority reservation period ends in July.
All other reservation requests for Fall 2026 will be accepted online on
25Live (Netbadge)
for review and consideration beginning in July.
Requestable Spaces
Aquatic & Fitness Center ↗
Gymnasium Court 1| Basketball (Friday-Sunday)
Gymnasium Court 3 | Volleyball (Friday-Sunday)
Multi-Purpose Room 1-4 | Performance Arts
Cycle Room | Cycle Training
Outdoor Terrace | Event Programming
Wet Classroom | Meetings
Memorial Gymnasium ↗
- CLOSED
Multi-Purpose Room 1 | Performance Arts
Gymnasium Court 1 | Volleyball, Basketball
Gymnasium Court 2 | Basketball
Gymnasium Court 3 | Volleyball
North Grounds Recreation Center ↗
Multi-Purpose Room 1 & 3 | Performance Arts
Gymnasium Court 1 | Volleyball
Gymnasium Court 2 | Basketball, Pickleball
Squash Courts | Squash
Racquetball Courts | Racquetball, Handball, Table Tennis, Performance Arts
Wet Classroom | Meetings
Slaughter Recreation Center ↗
Multi-Purpose Room 1 | Performance Arts, Table Tennis
Multi-Purpose Room 2 | Performance Arts, Martial Arts
Gymnasium Arena Court 1  | Dodgeball, Pickleball, Soccer, Volleyball
Gymnasium Court 2  | Badminton, Basketball, Pickleball, Volleyball
Gymnasium Court 3 | Badminton, Basketball, Dodgeball, Pickleball, Volleyball
Racquetball Courts | Racquetball, Handball, Wallyball, Performance Arts
Classroom | Meetings
Outdoor Field & Courts ↗
Carr’s Hill Field
Copeley Field & Basketball Courts
Dell Field & Picnic Grounds
Lambeth Field
Lower Nameless Field
Madison Bowl Field
MEM Outdoor Basketball Courts
Nameless Sand Volleyball Court
O-Hill Field
Perry-Fishburne Tennis/Pickleball Courts
Snyder Tennis/Pickleball Courts
The Park Pavilion, Softball Fields, Turf Fields
Related Links
Tent Permit
Tent Permitting Application must be completed for any event with tent. Form must be approved by Office of Environmental Health & Safety returned to University of Virginia Department of Recreation following approval.
Permit Application
uvapolicy.virginia.edu/policy/SEC-013
Stage Permit
Stage Permitting Application must be completed for any event with a stage and/or risers.
Stage permit requests should be submitted to
[email protected]
at the Office of the University Building
Official (OUBO). Approved form must be submitted to University of Virginia Department of Recreation following approval.
Stage Permit
Inflatable / Amusement Permit
Inflatable & Amusement Device Permitting Application (HECO-17a-TMP) must be completed for any event with an inflatables and/or amusement devices.
Inflatable / Amusement permit requests should be submitted to
[email protected]
at the Office of the University Building Official (OUBO). Approved form must be submitted to University of Virginia Department of Recreation following approval.
www.fm.virginia.edu/depts/fpc/hecoforms.html
Alcohol Permit
Alcohol is prohibited at all UVA Recreation indoor and outdoor venues without advance approval by UVA Recreation and Student Affairs.
Requester is responsible for obtaining ABC license and permit from UVA Vice President & Chief Student Affairs Officer if pre-approved by University of Virginia Department of Recreation. If the alcohol permit is approved, security must be hired to manage alcohol service.
vpsa.virginia.edu/alcohol
Police / Security Request
Certain events may require Crowd Management and/or Police/Security presence.
Requester is responsible for obtaining Police / Security if required by University of Virginia Department of Recreation.
Amplified Sound Permit
Amplified Sound Form must be completed for any outdoor event with amplified sound at the event.
Amplified Sound will only be approved for the following timeframes during the academic sessions: Friday: 6:00pm-10:00pm / Saturday & Sunday: 10:00am-10:00pm
Form must be completed and submitted to no later than 2-weeks prior to the date of the event.
records.ureg.virginia.edu/content.php?catoid=52&navoid=4029#amp_sound
uvapolicy.virginia.edu/policy/SEC-041
virginia.az1.qualtrics.com/jfe/form/SV_54hSOc6VA91P3XE
Equipment Request Form
Advance requests for Outdoor Event Equipment can be submitted online to schedule equipment needs for large events (not for daily reservations) with pick-up & return dates in advance of your large event. All requests must be submitted at least 4 days and not more than 30 days in advance for review. Equipment is not guaranteed and is dependent upon availability. Outdoor Event Equipment must be picked up and returned at Lady Astor Pavilion (adjacent to Memorial Gymnasium).
rec.virginia.edu/event-equipment-rental-request-form
Daily lendable equipment can also be borrowed from UVA Rec Welcome Desks and The Park during operational hours if available.
Renting Equipment from UVA Rec is governed by our
Equipment Standard Operating Policy
Youth Protection Registration
Certain programs/activities involving minors on and around Grounds are considered covered programs under the Protection of Minors and Reporting Abuse policy. This policy requires that sponsoring units of covered programs complete program registration, background checks, and training on recognizing and reporting suspected child abuse and neglect.
Please reach out to the Office of Youth Protection at
[email protected]
to register your program and to determine if there are additional requirements to host your event on Grounds.
Please visit
youthprotection.virginia.edu
to learn more.
University of Virginia Support Services
UVA Waste & Recycling
UVA Facilities Management
UVA Parking & Transportation
UVA Non-Academic Regulations
UVA Policy Directory
UVA Risk Management
UVA Recreation Facility Reservation Policies
rec.virginia.edu/facility-reservations
UVA Student Affairs Event Management
events.studentaffairs.virginia.edu
UVA 25Live
25live.virginia.edu
Quick Links
Facilities
AFC
(434) 924-3793
NGRC
(434) 924-7380
MEM
(434) 924-6204
SRC
(434) 982-5101
Outdoor Fields & Courts
Renovation Projects
Business Services at
AFC
For membership, registrations and reservations questions
M-F 9am-7pm
(434) 924-3791
[email protected]
Administration Office:
680 Alderman Road, Charlottesville, VA 22904
© 2025 By the Rector and Visitors of the University of Virginia