Tools & Infrastructure - Artificial Intelligence - The University of Utah
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Tools & Infrastructure
The University of Utah has a growing list of AI tools that are approved for conducting
university business. Infrastructure also continues to evolve, with the ultimate goal
of making AI ready and reliable for everyone.
AI tools can be used for a variety of applications within our university, from research
to teaching, each including different considerations of privacy and security. The
U is streamlining its review process for acquiring new tools. Reviews will include
an assessment of the specific use case, as well as legal, compliance, technology,
and security considerations as appropriate.
Before using any tool with university data, please review
Rule R4-004C: Data Classification and Encryption
. If you’re working with protected data, using a tool that is not yet approved may
expose the university and its data to IT security risks. Similarly, if you’re working
with certain types of intellectual property, using a tool that is not yet approved
may violate university rules.
If you want to use an AI tool not listed below, please complete the
AI Tool Form
If you're experiencing technical difficulties with a university-approved digital tool,
please contact the
UIT help desk
If you're working with patient or clinical data, please use
University of Utah Health's Enterprise AI Platforms
If you have questions or need additional information, please complete the
AI Support Form
Microsoft Copilot
The University of Utah uses Copilot as an approved AI chat solution. Copilot summarizes
long pieces of text, crafts professional content, and creates images for various sources.
Partner Trainings
Want to learn more about how to use Copilot or Generative AI's? View available partner
trainings to help grow your AI knowledge and skills.
ChatGPT
ChatGPT Edu provides the university community with secure, institutionally supported
access to OpenAI’s latest AI models.
Reviewed and Approved AI Tools
To support safe and effective use of generative AI tools in our organization, the
University of Utah is continually reviewing what platforms can be used for university
business. This review process includes
Business Associate Agreements, or BAAs
, which outline permitted uses and disclosures of university data. In addition, a
BAA requires safeguards like encryption and access controls to further protect information
shared with a vendor.
The list below provides guidance on enterprise tools that are approved, under review,
or not approved.
Currently, approved enterprise tools can only be used with public data, as defined
by
Rule 4-004C
. These tools are not approved for use with
restricted
or
sensitive
data.
Tool
Status
(approvals cover public data only)
Additional Information
Microsoft Copilot Chat
Approved
Sign in with your uNID at
m365.cloud.microsoft/chat
. Additional information can be found on our
Copilot Chat page
Microsoft Teams Premium
Approved
Licenses can be purchased from the
Office of Software Licensing
Microsoft 365 Copilot
Approved
, pilot phase
The plan for general release is currently in development. More information can be
found in our
Microsoft 365 Copilot section
ChatGPT Enterprise Edu
Approved
Request access via the
University IT Service Catalog
(university login required). More information can be found in our
ChatGPT Enterprise Edu section
Zoom AI Companion
Approved
Available for the main campus. A release for University of Utah Health is in the works.
Adobe Firefly and Adobe AI features
Approved
The university does not have a BAA for Adobe products. When an Adobe product is used
to create a document that includes sensitive or restricted data, that document should
be saved locally, and not to the Adobe cloud.
Microsoft Power BI Copilot
Under review
The general release has not been announced.
Amazon SageMaker Unified Studio
Under review
The general release has not been announced.
Gemini for Google Workspace
Under review
The general release has not been announced.
Google NotebookLM
Under review
The general release has not been announced.
ChatGPT personal subscription
Not approved
Does not currently meet the compliance requirements for business use.
GitHub Copilot
Not approved
Does not currently meet the compliance requirements for business use.
Scite
Approved
Scite
is a platform for discovering and evaluating scientific articles via Smart Citatations.
Claude
Under review
The general release has not been announced.
AI in Meeting Administration
The University of Utah does not have specific guidelines for the use of AI in meeting
administration. Until then, use of approved tools—for now, Microsoft Teams Premium
and Zoom AI Companion—can help ensure the security and confidentiality of university
data.
When a non-university host or attendee brings an AI assistant to meetings, university
participants must determine if the information discussed is public, sensitive, or
restricted. If sensitive or restricted topics arise, they should request the AI be
disabled. However, existing vendor contracts may permit AI access to such data.
Microsoft 365 Copilot
Microsoft 365 Copilot is a smart assistant that works within Microsoft apps like Word,
Excel, PowerPoint, Outlook, and Teams. Copilot uses AI to help you with tasks like
writing documents, creating presentations, analyzing data, and even scheduling meetings.
By integrating AI into everyday productivity tools, it makes tasks faster and more
efficient for users who work with Office applications regularly.
The organization is working toward a general release, but this has been approved for
business use. The timeline for general availability has not been announced.
Pricing details are being finalized, however, the estimate is $36 a month per user.
Licenses will be available for purchase through the
Office of Software Licensing
once the product is generally available.
ChatGPT Enterprise Edu
ChatGPT is a standalone chatbot developed by OpenAI. Unlike Microsoft 365 Copilot
and Copilot Chat, it is not tied to Microsoft products. Instead, it serves as a general-purpose
conversational AI that can generate content, answer questions, assist with coding,
and much more. It is accessible through its own website or app and is used for a wide
range of creative and practical tasks.
Request access via the
University IT Service Catalog
(university login required).
The basic edition is free. Access to advanced features will require payment; details
coming soon.
AI Infrastructure
Machine Learning and AI at the Center for High Performance Computing
UCloud from University IT