Zoom Essentials - Technology Services -

Zoom Essentials - Technology Services -
Zoom video conferencing provides meeting and webinar functionality that enhances learning and collaboration among students, faculty, staff and research partners. Meetings can be recorded and automatically transcribed. In addition, Canvas, Blackboard, and Moodle integrations allow meetings/classes to be scheduled and opened directly within the Learning Management System.
All currently registered U of I students, faculty and staff are entitled to a Zoom Education license.
Jump to section:
Logging in to Zoom
Attending a Meeting
Hosting a Meeting
Logging in to Zoom:
illinois.zoom.us
Desktop client
Launch the Zoom desktop client
Select
“Sign In”
under “Join a Meeting”
Select
“Sign In with SSO”
on the right menu
Enter “illinois” for the company domain (illinois.zoom.us)
Enter your NetID and Password
Mobile device
Download Zoom Mobile App
Select
“Sign In”
at the bottom
Select
“Sign In with SSO”
at the bottom
Enter “illinois” for the company domain (illinois.zoom.us)
Enter your NetID and Password
Click an image to zoom on it
Click an image to zoom in on it
Need more help? Visit
Logging in with Zoom
for step by step instructions with screenshots.
Profiles and settings
You can manage your profile and settings through the web portal at
illinois.zoom.us
or via the desktop client or mobile app.
In the profile section, you may:
Edit your meeting/display name
Upload a profile picture
Set your preferred pronouns, and more
In the settings, you may:
Select your video and audio settings including virtual backgrounds and filters and speaker and mic volume
Set screen share settings
Adjust recording location, chat and captioning rules
Select your reaction skin tone (ie. thumbs up), and more
If you want to test your internet connectivity, sound or video, or to check to see how your name shows up,
Join a Test Meeting
and try it all out!
Virtual Backgrounds
Public Affairs offers a selection of downloadable virtual backgrounds for use on video conferencing software like Zoom. These images represent a variety of UIUC landmarks as well as branded backgrounds for professional presentations. Click the button below for the complete selection of backgrounds.
Download Virtual Backgrounds
Attending a Zoom meeting
When you attend a meeting, you are likely a participant. Most Zoom meetings created with a university account will require a secure login by default. However, some meetings are set up for public access without single-sign-on or university affiliation (more on that in the “Hosting” section below).
If your class has Zoom meetings set up for a course, you simply have to log into Canvas, Compass, or Moodle and click into the course to find the Zoom link.
However, if you need more help, try one of the following resources:
Join a class through Learning Management System
(Canvas, Compass, Moodle)
Join a restricted meeting or webinar
In-meeting basic controls
Hosts and co-hosts
As host or co-host of the meeting, you will have more capabilities and options in your control bar.
Hosts and co-hosts can:
Mute and turn off videos for themselves and for participants
Share screen
Record locally or to the cloud
Admit waiting room attendees
Change chat permissions
Create and assign breakout rooms
Launch polls
Host only:
Start meetings
End meeting for all
Create polls
Control/assign live transcriptions and closed captioning
Participants
For most Zoom meetings, participant experiences are very similar depending on the way the meeting host set it up.
Most meeting participants may:
Chat with everyone, or message individuals in the chat box
Mute and unmute themselves
Go on or off video
Raise hand and use other reactions
Respond to polls when prompted
Enter or leave breakout rooms when prompted
Request live transcription
View Zoom support’s
Roles in a meeting overview
for more detailed information about options and permissions.
Hosting a Zoom meeting
Meeting scenarios
Think about who you need to invite to your meetings, and then follow these guidelines for how to set up and host your meeting.
University of Illinois Attendees Only
University of Illinois Attendees PLUS External Participants
Open to the General Public
Scheduling meetings is quick and simple. A few extra steps can ensure your meetings are accessible, secure, effective, and running smoothly.
A few features to enhance Zoom meeting experiences include:
Configure breakout rooms
for smaller, in-depth conversations during large meetings
Enable polls
for more engaging sessions
Enable Zoom Live Captioning: live transcription or subtitles
for more accessible and inclusive meetings
If you are an instructor, you can record Zoom sessions to develop your asynchronous course materials.
Read more about recording on Zoom and using Kaltura/MediaSpace to share recorded content with your students
Training opportunities
Zoom training tutorials
are available and cover topics such as user and admin training, planning and hosting a webinar, and more.
As licensed Zoom users, you are eligible to sign up for free training sessions directly from Zoom.
Learn more about Zoom training
Protect your meetings (Recommendations)
Why is Zoom security important?
The term “Zoombombing” refers to an unwanted disruption to your meeting from an uninvited guest (usually). This behavior can result in actions that are offensive and sometimes illegal within an official university virtual space.
There are various ways to protect your meeting. Some options are simple to set up when you schedule a meeting such as:
Require a passcode
Require registration
Enable a waiting room
Limit participants ability to rename themselves, unmute, start video, share screen, and chat
IMPORTANT:
Do not add your meeting ID, passcode, or passcode encrypted link on the Illinois calendar, social media, or any other publicly viewable location.
Helpful tips and resources:
Use the following resources to find the appropriate balance between providing access and protection for your event.
Visit
How to Protect your Zoom Meetings
for step-by-step guidance to set up a secure meeting.
You can even
password protect previously scheduled meetings
Use authentication options to limit access to your virtual event
Purchase additional add-ons for Zoom
that allow for up to 500 and 1000 meeting participants through the WebStore (including Webinar options).
Save any of your existing meetings as a template
to copy over the same security settings for new meetings you schedule.
Meetings vs. webinars
Zoom meetings and webinars share some of the same features, but there are important differences you should be aware of. Meetings are best for events requiring collaboration between ALL participants. Webinars are best for events requiring a small number of people to present information to the attendees. In this case, the attendees generally do not interact with one another and the events are open to a wider public audience.
For a complete feature breakdown, please visit
Zoom Meetings vs Webinars
Education vs. basic accounts
U of I Zoom Education accounts have more features than the free Basic account. Listed below are some of the offered features for each account type. For a full list visit the
Zoom Basic and Education Account Breakdown
Basic accounts:
Host group meetings up to 40 mins
Host up to 100 participants
Unlimited number of meetings
Online support
Video conferencing
Web conferencing
Group collaboration features
Security
U of I Education:
Host group meetings up to 24 hours
Host up to 300 participants
Unlimited number of meetings
Online support
Video conferencing
Web conferencing
Group collaboration features
Security
1/2 GB or MP4 or M4A cloud recording
Interoperability with Kaltura (MediaSpace) and Skype for Business